• Job Description

  Req#: 5001025198006

  Join Our Team!

  Job Overview:

  As the Executive Director of the Sun City Huntley Community you will be responsible for providing all property management services which reflect policies and procedures established by the Association Board of Directors in addition to efficiently providing daily operations in efforts to maintain and enhance the existing active adult lifestyle of Del Webb’s Sun City Huntley. By utilizing the various staffing positions in accordance with the Association’s operating budget and organization chart, you will supervise and assist the Association in its fiscal management matters.

  Your Responsibilities:

  • Provide input and assist the Board with the preparation of the Association’s annual budget
  • Be responsible for the daily implementation of the annual budget, perform general financial management and recordkeeping
  • Assist Association and In House counsel on collection matters and monitor maintenance fee accounts
  • Monitor and report monthly financials
  • Prepare specifications needed for all services received by the Association (e.g., landscaping, snow, trash, insurance, pool, etc.)
  • Manage bid process, review bid spec proposals and comparison spreadsheets and make board recommendations as appropriate .
  • Negotiate Association contracts for routine services, subject to the Board’s approval, and Association counsel as needed.
  • Ensure maintenance of all files, records and correspondence in accordance with company procedures and good business practices
  • Prepare Board meeting agenda, monthly management report and all other reports and material needed for Board Packet; distribute one week in advance of meeting
  • Coordinate activities of association professionals including attorneys, auditing firms and engineering firms
  • Establish and maintain annual calendar indicating all association activity, deadlines, election, meetings, projects, etc.
  • Team building to unite staff and create a cohesive working environment.
  • Manage performance and discuss concerns regularly of all direct reports and team members.
  • Enforce the use of policies, tools and programs by staff in the day-to-day management and operations and ensure proper adherence throughout business unit.
  • Support the roll out and implementation of company & business unit initiatives and strategies.

  Skills & Qualifications:

  • Bachelor’s Degree or equivalent relevant work experience
  • Minimum 7 years relevant work experience required , preferably in hospitality, property or facilities management
  • Minimum 2 years project management experience
  • Experience managing large direct or indirect staff
  • Possess working knowledge of budgets and fiduciary responsibility
  • Demonstrated decision making ability
  • Demonstrated written and verbal communication skills
  • Working knowledge of legislation impacting property management, preferred
  • Strong understanding of proposal/bid process
  • Possession of or willingness to obtain CMCA/AMS certification required
  • Critical thinking, problem solving, judgement and decision-making abilities are necessary.
  • Proficiency in computer programs like Microsoft Office, Outlook and Windows required .
  • Ability to work with sensitive and/or confidential information.

  What We Offer:

  As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions.

  Compensation : $170,000 - $200,000+ plus bonus

• About the company

  FirstService Residential, the largest property management company in North America, provides full-service property management solutions to community associations of all types.

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