• Job Description

  Req#: 42025

  Upward Mobility Program (UMP) Title

  Agency: Department of Transportation

  Position Title: Executive Secretary I, Opt. 2
  Skill Option: Keyboarding
  Closing Date/Time: 10/29/2024
  Salary: Anticipated Starting Salary $4,246 Monthly; Full Range $4,246 - $5,701 Monthly
  Job Type: Salaried
  Category: Full Time
  County: Effingham
  Number of Vacancies: 1
  Plan/BU: RC014

  This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

  All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

  Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

  Posting Identification Number 42025 - IPR# 47595

  Position Overview

  The Illinois Department of Transportation is seeking to hire an Executive Secretary I to perform and be responsible for secretarial and administrative duties in support of the Land Acquisition Engineer and staff. The ideal candidate will function independently within the framework of organizational policies, exercising initiative and independent judgment on promulgation and interpretation of the bureau’s policies and programs.

  Essential Functions

  • As secretary to the Land Acquisition Engineer serves as secretarial support and performs responsible and complex clerical work.
  • Maintains favorable relations for the Land Acquisition Engineer through dealing with public sector and agency staff.
  • Performs support functions for Land Acquisition staff, organizing and prioritizing workload independently.
  • Serves as section timekeeper and travel coordinator for the Land Acquisition Section.
  • Serves as receptionist for the Land Acquisition Section.
  • Maintains the Land Acquisition Section electronic and paper files.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

  Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to the completion of two years of secretarial or business college and one year of secretarial experience, or completion of high school and three years secretarial experience.
  • Requires the ability to keyboard at 55 words per minute.
  • Qualifying State employees in the Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

  Preferred Qualifications

  • Prefers knowledge of word processing software (Microsoft Word, Excel, Access, PowerPoint, and Outlook).
  • Prefers working knowledge of office practices, procedures, business English and spelling.
  • Prefers ability to maintain clerical records and prepare reports for such records.
  • Prefers ability to follow oral and written instructions.

  Conditions of Employment

  • Requires successful completion of a background investigation.
  • Requires ability to work occasional overtime.
  • Requires ability to sit for long periods of time.
  • The Conditions of Employment listed here are incorporated and related to any of the job duties as listed in the job description.

  About the Agency

  The Illinois Department of Transportation is seeking to hire an Executive Secretary.

  The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity, and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.

  Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.

  The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:

  • Monday-Friday work schedule
  • Flexible work schedules in several program areas (flexible time, hybrid scheduling)
  • Health, Life, Vision, and Dental Insurance
  • Pension Plan
  • (12) Weeks paid Maternity/Paternity Leave
  • Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
  • Employees earn (12) paid Sick Days annually
  • New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
  • Employees earn (3) paid Personal Days annually
  • (13-14) paid holidays annually (based on start date)
  • Tuition Reimbursement
  • Employee Assistance Program and/or mental health resources

  We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

  Work Hours: 8:00 am - 4:30 pm Monday-Friday

  Work Location: 400 W Wabash Ave, Effingham, Illinois, 62401

  Office: Office of Highways Project Implementation/Region 4/District 7/Program Development

  Agency Contact: DOT.CONTACTHR@ILLINOIS.GOV

  Posting Group: Transportation ; Office & Administrative Support

  This title is within the Upward Mobility Program (UMP). General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. To exercise contractual rights for this position, employees must upload a copy of the UMP grade notice to their application documents prior to submitting their application.

  APPLICATION INSTRUCTIONS

  Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

  If you are not already signed in, you will be prompted to do so.

  State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

  Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

  If you have questions about how to apply, please see the following resources:

  State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

  Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

  Seasonal and temporary workers should use a personal e-mail address when applying for jobs.

  The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

• About the company

  The Governor of Illinois is the chief executive of the State of Illinois, and the various agencies and departments over which the officer has jurisdiction, as prescribed in the state constitution.

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