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Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

Old Mutual Insure is looking to hire an Executive Secretary .

The role is responsible for providing administrative and clerical support to the executive team or senior management within an organization. This includes managing schedules, making travel arrangements, handling correspondence, overseeing office operations, and coordinating meetings and events.

You Would

• Managing executives’ calendars and scheduling appointments
• Screening and directing phone calls and emails
• Handling incoming and outgoing correspondence
• Drafting and editing documents, reports, and presentations
• Making travel arrangements and preparing itineraries
• Coordinating meetings and conferences, including preparing agendas and taking minutes
• Maintaining office filing systems and organizing paperwork
• Assisting with budgeting and expense tracking
• Providing general administrative support to the executive team
• Liaising with other departments, clients, and external stakeholders
• Handling confidential information with discretion and professionalism

A successful executive secretary should have excellent organizational and time management skills, strong communication abilities, attention to detail, and proficiency in office software and technology. They should also be proactive, resourceful, and able to multitask in a fast-paced and dynamic environment.

Minimum Requirements:

• High school diploma or equivalent
• Proven experience as an executive secretary or similar administrative role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills
• Strong written and verbal communication skills

The Recruitment process:

• TA Interview: This will be a discussion with a member of the TA Team to give you an understanding of our business, our culture & values and more context on the role. It will also allow up the opportunity to get to know you a little better, and ensure OMI can meet your needs
• Panel Interview: This will be with 2 members of the senior leadership of the data team and 1 member of the HC leadership team
• Technical & Psychometric Assessments: These will depend on the role and will sometimes happen concurrently with MIE & Internal Verification
• Final Feedback

All About OMI:

https://www.oldmutual.co.za/about/old-mutual-insure/

https://www.linkedin.com/posts/old-mutual-insure_i-work-at-old-mutual-insure-of-course-activity-7161674472469524483-w0j6?utm_source=share&utm_medium=member_desktop

Skills

Education

Diploma (Dipl.) (Required)

Closing Date

21 June 2024

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

Old Mutual Limited is pro-vaccination and encourages its workforce to be fully vaccinated against Covid-19.

All prospective employees are required to disclose their vaccination status as part of the recruitment process.

Please refer to the Old Mutual’s Covid-19 vaccination policy for further detail. Kindly note that Old Mutual reserves the right to reinstate the requirement to vaccinate at any point if it is of the view that it is imperative to do so.

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