Essential Job Functions:

Inventory & Procurement Management:

• Oversee inventory movements and adjust levels to meet fleet maintenance needs, ensuring alignment with shop and service truck requirements.
• Implement strategies to minimize obsolete inventory and enhance the efficiency of returns.
• Collaborate with shop managers and mechanics to maintain accurate and timely parts orders.
• Develop and refine purchasing strategies that anticipate fleet needs and promote cost-efficiency, including periodic spend analysis to optimize stock levels.

Vendor & Supplier Relations:

• Foster strong, proactive relationships with OEM representatives, national vendor sales teams, and local warehouse partners to ensure consistent parts availability.
• Evaluate vendor performance regularly, address issues constructively, and maintain alignment with the organization’s quality and service standards.
• Manage parts returns, core returns, and warranty claims effectively to ensure accuracy, tracking, and timely resolution.

Operational Efficiency & Compliance:

• Develop and oversee productivity measures within the department to support operational goals.
• Conduct regular parts audits and participate in periodic spot counts at inventory locations, identifying opportunities for process improvement.
• Maintain compliance with established inventory control procedures to minimize potential inventory loss and streamline operations.

Parts Ordering & Processing:

• Manage purchase orders, oversee parts receipt, and coordinate parts transfers across various shop locations.
• Ensure up-to-date knowledge and proficiency in fleet maintenance systems and software, supporting seamless parts management and team communication.

Overall Parts Department Performance:

• Lead the parts department in meeting evolving fleet maintenance objectives and supporting broader KPIs, with a focus on optimizing fleet availability and cost control.
• Facilitate team alignment with company policies, department procedures, and safety standards, ensuring readiness to support company-wide goals.

Training & Employee Development:

• Create and implement training programs to enhance staff expertise in parts management, procurement, and operational processes.
• Communicate clear objectives and milestones for team development, fostering a goal-oriented approach that aligns with Fleet Maintenance Department targets.

Minimum Qualifications:

Educational Background: A bachelor’s degree in business, Supply Chain Management, Logistics, or a closely related field is strongly preferred. Equivalent professional experience in parts management or fleet maintenance will also be considered for candidates demonstrating a strong track record in similar roles.

Industry Experience: Minimum of 5 years in parts management, procurement, or supply chain within fleet maintenance operations, with proven expertise in optimizing inventory and procurement strategies to support large-scale fleet management.

Technical Knowledge: In-depth knowledge of industry-standard vehicles and equipment, including Freightliner, Navistar, or similar class 7 & 8 trucks, 53' dry vans, and Thermoking refrigeration systems, with the ability to evaluate parts specifications and ensure compliance with fleet maintenance requirements.

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) along with hands-on experience in industry-specific fleet management software (e.g., parts inventory systems, ERP, or CMMS platforms) to streamline parts ordering and inventory tracking.

Leadership & Communication: Strong leadership and communication skills to effectively coordinate with OEM representatives, national and local vendors, and cross-functional internal teams. The candidate should demonstrate an ability to negotiate, resolve issues, and build long-term vendor partnerships that align with organizational goals.

Adaptability & Commitment: Willingness to work flexible or extended hours as required to meet evolving business needs, particularly in high-demand or time-sensitive situations, demonstrating a commitment to maintaining optimal fleet performance.

Salary: $45,000 - $50,000/year base salary

This is an estimated range based on the circumstances at the time of posting, however it may change based on a combination of factors, including but not limited to skills, experience, education, market factors, geographical location, budget, and demand.