• Job Description

  Req#: 4966347
  Salary: $39,671.00 - $52,971.00 Annually
  Location : Wake County, NC
  Job Type: Permanent Full-Time
  Remote Employment: Flexible/Hybrid
  Job Number: 25-07355 LIB60083892
  Department: Dept of Natural and Cultural Resources
  Division: State Library
  Opening Date: 06/23/2025
  Closing Date: 7/1/2025 5:00 PM Eastern
  Job Class Title: Administrative Specialist ll 60083892
  Position Number: 60083892
  Section: State Library
  Salary Grade: NC09
  
  Description of Work
  This is a time-limited position, subject to funding availability, which may last up to 36 months. Time limited employees are eligible for State Benefits . Although the length of time this position will be active cannot be determined, it has the potential to extend up to 3 years (36 months). If you have questions concerning the time-limited status of this position, you may inquire at the interview.
  Click to learn about employee perks and benefits
  
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  This position is located at:
  
  109 East Jones Street
  
  Raleigh, North Carolina 27601
  Primary Purpose of Position:
  The State Library is seeking a dedicated and forward-thinking Grants Assistant to join our team! The Grants Assistant supports the Federal LSTA Grant Program by performing the record-keeping and reporting requirements of the program and monitoring grant recipient adherence to state and federal rules and regulations governing grant expenditures. Primary duties include processing, recording, and tracking grant applications, awards, agreements, reimbursement requests, and payments. The position works closely with the Federal Programs Consultant and the State Library's Budget Officer to ensure accurate financial reporting and procedural compliance on all grants and serves as a point of contact for grant recipients throughout North Carolina.
  
  Key Responsibilities include but are not limited to:
  • Provide administrative support for grant and office operations.
  • Process and track grant documentation.
  • Monitor grant compliance and support financial reporting.
  • Coordinate travel requests and reimbursements.
  • Assist with purchasing and procurement activities.
  Position/Physical Requirements:
  • Typical work schedule; Monday through Friday; 40 hours
  • Must be able to frequently lift up to 20 lbs. with or without reasonable accommodation.
  
  
  Website :
  
  Twitter:@StateLibraryNC
  
  Facebook:@StateLibraryNC
  Knowledge, Skills and Abilities / Competencies
  To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.
  
  Qualified candidates must have or be able to:
  • Demonstrated experience in administrative support methods, procedures, and practices.
  • Demonstrated knowledge in purchasing, financial accounting, budgeting, and travel.
  • Demonstrated experience with Microsoft Office Suite including Word and Excel.
  Management Prefers:
  
  
  • Demonstrated experience working with federal grant funds.
  • Demonstrated familiarity with NC Libraries.
  
  Minimum Education and Experience Requirements
  
  Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See of oshr.nc.gov/experience-guide for details.
  High school diploma or General Educational Development (GED) diploma
  
  AND
  
  four years of related administrative experience;
  
  OR
  
  equivalent combination of education and experience.
  
  Supplemental and Contact Information
  Section/Unit Description:
  The Administration Section of the State Library of North Carolina (SLNC) is responsible for the management of the State Library, including the provision of administrative, budgetary, communications, and personnel services to State Library staff in support of State Library programs to external constituencies.
  Division Description:
  The State Library of North Carolina provides exceptional library service and exceptional service to libraries, helping North Carolinians live more abundant and purposeful lives. The State Library enriches the lives of North Carolinians through access to information resources, strengthens communities through exceptional library services, and inspires and supports literacy and lifelong learning for all North Carolinians.
  
  For more information visit:
  Website: statelibrary.ncdcr.gov
  Twitter: @StateLibraryNC
  Facebook: @StateLibraryNC
  Agency Description:
  
  The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina. DNCR manages over 100 locations across the state, including 27 historic sites, seven history museums, two art museums, five science museums, four aquariums, 35 state parks, four recreation areas, dozens of state trails and natural areas, the North Carolina Zoo, the State Library, the State Archives, the N.C. Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the N.C. Land and Water Fund, and the Natural Heritage Program. The Department's vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational, and economic future of North Carolina. Everyone is welcome. For more information, please visit We encourage you to apply to become a part of our team!
  
  _ ____
  
  The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence.
  
  We are an state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community.
  Application Process
  Please watch our video that walks you through each step of the application process.
  
  Be sure to complete the application in full. Resumes may be uploaded with your application but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. "See Resume" or "See Attachment" will NOT be accepted.
  
  Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
  
  Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application, to support your answers.
  
  If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date.
  
  Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the qualified applicants. The hiring process may take several weeks.
  Degree/College Credit Verification
  
  Degrees must be received from appropriately accredited institutions. Transcripts, and degree evaluations may be uploaded with your application. If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit to learn more.
  Veteran's and National Guard Preference
  
  Applicants seeking Veteran's Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with the state application.
  
  Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application if they are a current member of the NC National Guard in good standing.
  
  Applicants who are former member of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22, along with the state application.
  ADA Accommodations
  
  Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DNCR is committed to the full inclusion of all qualified individuals. As part of this commitment, DNCR will ensure that persons with disabilities, or known limitations covered by the PWFA, are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.
  
  Employment Eligibility It is the policy of the State of North Carolina and DNCR that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).
  Sign On Bonus Eligibility
  
  To be eligible for a sign-on bonus, the candidate must not have worked as a probationary, permanent, or time-limited employee in the last 12 months as an employee in North Carolina state government, including without limitation the judicial system, state executive branch agencies, and the university system, subject to the State Human Resources Act.
  NEOGOV Technical Assistance
  
  If you are having technical issues logging into your account or applying for a position, please review the Get Help/FAQ's information on the website. If you are still experiencing technical issues with your application, please call the NEOGOV Help Line at 855-524-5627.
  CONTACT INFORMATION:
  
  N.C. Department of Natural and Cultural Resources
  
  Division of Human Resources
  
  Devyn Kirksey
  
  109 East Jones Street
  Raleigh, NC 27610
  Phone: 919-814-6670
  
  employment@dncr.nc.gov
  NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.
  For permanent and time-limited appointments:Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
  
  01
  
  I understand that DNCR requires a complete description of education and work history with all employment experience detailed to be considered for employment. I have included all this information within my application. (If you have not completed the application requirements, please return to your application to finish it before submitting.)
  • Yes, I understand this requirement
  
  02
  
  If offered this position, are you willing to accept a salary within the posted recruitment range of $39,671 - $52,971?
  • Yes
  • No
  
  03
  
  Where did you learn about this job opportunity?
  • Career Fair
  • Employee Referral
  • Facebook
  • Google
  • Handshake
  • Indeed
  • JoinNC Website
  • LinkedIn
  • NC Tech
  • NCWorks
  • OSHR Website (Office of State Human Resources)
  • Professional Association or Industry specific job-board
  • Other
  
  04
  
  Have you been affected by federal funding reductions or by Hurricane Helene, and, if so, which of these?
  • Yes - federal funding reductions
  • Yes - Hurricane Helene
  • No
  
  05
  
  Which best describes your years of experience in administrative support methods, procedures, and practices?
  • None
  • Less than 1 year
  • At least 1 year but less than 3 years
  • At least 3 years but less than 5 years
  • At least 5 years but less than 7 years
  • 7 years or more
  
  06
  
  Which best describes your years of experience in purchasing, financial accounting, budgeting, and/or trave?
  • None
  • Less than 1 year
  • At least 1 year but less than 3 years
  • At least 3 years but less than 5 years
  • At least 5 years but less than 7 years
  • 7 years or more
  
  07
  
  What is your level of proficiency with Microsoft Word?
  • Beginner (able to create a document and do basic formatting)
  • Intermediate (able to insert page breaks, create headers/footers, create mail merges, and insert graphics)
  • Proficient/Expert (can create automatically generated tables of contents and merge form letters from a database of addresses)
  • No experience with Word
  
  08
  
  What is your level of proficiency with Microsoft Excel?
  • Beginner (able to create a basic spreadsheet with tables of information and format it for printing)
  • Intermediate (able to create auto-calculating spreadsheets, draw pictures, and sort and filter tables of data)
  • Proficient/Expert (able to create pivot tables, write macros, and link Excel spreadsheets)
  • Data entry only on existing spreadsheets; no experience with creating Excel spreadsheets
  • No experience with Excel
  
  09
  
  This position's job duties require the ability to move or lift up to 20 lbs. Are you able to perform this work with or without reasonable accommodation
  • Yes
  • No
  
  Required Question

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