• Job Description

  Req#: 2003
  CareerNation is a fast-growing healthcare staffing firm providing high-quality clinical professionals to healthcare facilities, clinics, and partner organizations. We are looking for a highly organized and motivated Healthcare Recruiter & Scheduling Coordinator to join our team. This role combines recruiting, scheduling, staff coordination, and timesheet/payroll support.
  
  Scheduling/Payroll Experience Required
  
  If you excel in communication, multitasking, and building relationships with healthcare workers, this role is for you.
  
  Pay Rate: $22-$23/hour, room for growth based on performance (# of placements and shifts scheduled).
  
  Job Summary
  
  The Healthcare Recruiter & Scheduling Coordinator is responsible for sourcing and screening candidates, coordinating schedules with active staff, filling open shifts for clients (including high-volume clients with manual scheduling workflows), collecting timesheets, and assisting with payroll processing.
  
  This is a fast-paced, detail-oriented role that requires strong follow-up, excellent communication, and the ability to manage many moving pieces at once.
  
  Key Responsibilities
  
  Recruiting
  
  • Source, screen, and interview healthcare professionals (CNAs, MAs, LPNs, RNs, etc.).
  • Complete candidate questionnaires and prepare submissions for internal review.
  • Send candidate handoff emails and coordinate next onboarding steps.
  • Maintain an active candidate pipeline.
  
  Scheduling
  
  • Coordinate and schedule staff for open shifts.
  • Communicate daily with active staff to confirm their availability (days, times, and locations).
  • Fill shifts quickly and accurately based on client requirements.
  • Update scheduling sheets and staffing platforms
  • Maintain clear and timely communication with staff regarding shift confirmations or changes.
  
  Timesheets & Payroll Support
  
  • Collect weekly timesheets from all active staff.
  • Review timesheets for accuracy and follow up on missing or incorrect entries.
  • Submit completed timesheets to payroll according to deadlines.
  • Assist with basic payroll processing, hour verification, and reconciliation.
  
  General Operations
  
  • Maintain accurate documentation, trackers, and logs.
  • Provide exceptional customer service to both healthcare workers and clients.
  • Support internal teams with administrative and operational tasks as needed.
  
  Requirements
  
  • 1-3 years of experience in healthcare recruiting, scheduling, or staffing (preferred).
  • Strong communication and customer service skills.
  • Ability to multitask in a fast-paced environment.
  • Highly organized with strong attention to detail.
  • Comfortable with manual and repetitive scheduling processes.
  • Experience with timesheets or payroll coordination is a plus.
  • Proficiency with scheduling platforms and online tools.
  • Must be reliable, proactive, and responsive.
  
  Preferred Traits
  
  • Strong follow-up skills
  • Positive and professional communication style
  • Ability to remain calm with shifting priorities
  • Self-starter who takes ownership of their work
  • Enjoys interacting with healthcare workers daily
  
  Benefits
  
  • Opportunity for growth within a fast-growing company
  • Supportive team environment
  • Flexible/remote work options (as applicable)

• About the company

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