Description

At With Heart Coaching, we're on a mission to make life coaching accessible to all individuals. We believe in empowering people to embrace happiness, healthiness, and human connection through coaching, community, and continuous growth. Our vision is a world where everyone can thrive, supported by specialized programming tailored for professionals and entrepreneurs. We're dedicated to helping our clients become 1% better every single day.

We're seeking a highly organized and proactive Executive Assistant to join our team and support Skye Michiels, our founder. As Skye's right hand, you'll play a crucial role in ensuring that he stays focused on his goals and objectives. This role is perfect for someone who thrives in a dynamic environment, loves taking initiative, and excels at managing multiple tasks simultaneously.

Compensation and Benefits:

• Salary: $60,000 - $65,000
• Bonus potential
• Possible Health Stipend
• Paid Time Off (PTO)
• Growth Potential

Responsibilities
• Act as a gatekeeper and liaison for Skye, managing his schedule, emails, and communications efficiently.
• Coordinate and schedule meetings, appointments, and travel arrangements.
• Prepare agendas, presentations, and other materials for meetings and events.
• Conduct research and gather information as needed to support Skye in decision-making.
• Follow up with leads and inquiries around the coaching programs.
• Assist with project management and follow-up on action items to ensure deadlines are met.
• Handle personal tasks and errands as requested, maintaining confidentiality at all times.
• Anticipate needs and proactively address any issues or challenges that may arise.
• Serve as the Team Tech Coordinator.
• Client billing tracking, setting up subscriptions, and sending invoices.
• Assisting in preparing client contracts, forms, and welcome emails.
• Managing classes in logistics, including setting up Eventbrite, sending marketing materials, and preparing contracts.
• Sending client gifts and maintaining the client database. Maintaining strong relationships with clients.
• Coordinating and taking notes for all executive meetings.
• Capturing and reporting metrics on a daily, weekly, and monthly basis.
• Assisting with light bookkeeping using QuickBooks & Quicken and preparing tax info.
• Collaborating on strategy with and serving as a sounding board for the CEO.
• Work to earn a leadership role within the organization.

Qualifications
• Previous experience as an executive assistant or in a similar role, preferably supporting a high-level executive or entrepreneur.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal.
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Tech-savvy with proficiency in Microsoft Office, Google Suite, Stripe, QuickBooks, and Eventbrite.
• Positive attitude, proactive mindset, and willingness to learn and adapt in a fast-paced environment.
• Results-oriented and the ability to take charge when needed.
• Learning-based and ambitious with a proven ability to succeed.
• Willingness to do whatever it takes.
• Ability to negotiate and reason with people.
• Knowledge of QuickBooks, bookkeeping, and document tax preparation.
• Working with limited direction or supervision.