• Job Description

  Req#: 19677

  Chubb is seeking a motivated and experienced Administrative Assistant to provide support to the Senior Vice President, Global HR Services and her direct reports, located in our NJ, Philadelphia, and NY offices. The ideal candidate will have prior experience supporting senior leaders, possess exceptional organizational skills, demonstrate a strong service orientation, and maintain a professional demeanor while contributing to a positive workplace culture. Success in this role will involve delivering consistent support to multiple stakeholders with customization as time and capacity allow.

  This role will report directly to the Senior Vice President, Global HR Services and will be based in Whitehouse Station, NJ, with a required in-office presence of four days per week.

  Key Responsibilities:

  • Provide administrative support, including managing calendars, scheduling meetings, appointments, and travel arrangements for the leaders and their respective teams. This may involve organizing meetings, conference calls, webinars, and other events with multiple participants, as well as technology set-up, troubleshooting, and preparing agendas and materials for pre- and post-meeting distribution.
  • Process expense reports, invoices and other financial documentation as required leveraging Concur, Coupa BuyNow and DocuSign.
  • Coordinate the administration of the US Service Award program and manage communication with the vendor.
  • Monitor time-sensitive deadlines to assist the HR Leaders in managing competing priorities. Proactively identify opportunities to enhance process efficiency.
  • Assist in planning and supporting HR events and employee engagement initiatives in the Whitehouse Station office including wellness events and other activities.
  • Maintain organizational charts and distribution lists for efficient communication.
  • Serve as a backup for the Executive Vice President, North America and Global Human Resources Executive Assistants as needed.
  • Provide administrative support for special projects as assigned.

  Qualifications

  Education and Experience:

  • Minimum of 3 years of administrative experience is required.
  • Associate's or Bachelor’s degree in Human Resources or a related field is preferred.
  • General knowledge of human resources concepts, practices, policies, and procedures is a plus.

  Competencies/Technical Skills:

  • Strong organizational skills with the ability to manage competing and oftentimes ambiguous and shifting priorities in a fast-paced, dynamic environment.
  • Excellent problem-solving skills and attention to detail; ability to prioritize tasks to meet requirements and deadlines.
  • Ability to build and maintain collaborative relationships across functions and levels within the organization, contributing positively to multiple teams.
  • Self-motivated individual with the initiative to anticipate needs and the capability to work both independently and collaboratively with minimal supervision.
  • Strong verbal and written communication skills, demonstrating sound judgment, discretion, and confidentiality with sensitive information.
  • Advanced proficiency in Microsoft Office, particularly in creating and editing spreadsheets and presentation materials.
  • Experience with Concur, Coupa BuyNow and DocuSign systems preferred.

• About the company

  Chubb Limited, incorporated in Zürich, Switzerland, is the parent company of Chubb, a global provider of insurance products covering property and casualty, accident and health, reinsurance, and life insurance and the largest publicly traded property an...

Notice