• Job Description

  Req#: SPECI003851

  WALK-IN WEDNESDAY

  Interview on the spot!

  Every Wednesday from 12 PM - 2 PM

  2500 E. Devon Ave | Des Plaines , IL 60018

  Free Parking / Free Shuttle from the Rosemont Blue Line Station

  Position Summary: Detail-oriented and organized HRIS and Licensing/Onboarding Specialist to manage and maintain the accuracy of Human Resource Information System (HRIS) data, oversee licensing compliance, and ensure a smooth onboarding process for new team members. This role is critical to supporting HR operations and maintaining compliance with organizational policies and regulatory requirements.

  Essential Duties and Responsibilities:

  Licensing Compliance:

  • Distributes all Illinois Gaming Board (IGB) license applications and Rivers Casino onboarding paperwork to job offered candidates for both external hires and internal transfers.
  • Coordinates, schedules, and completes onboarding appointments for job offered candidates.
  • Reviews all incoming IGB license applications and company onboarding forms.
  • Manages, tracks, and resolves all issues pertaining to Team Member licensing with the Illinois Gaming Board. Keeps management informed.
  • Coordinates and completes on-site state fingerprinting appointments.
  • Communicates with IGB offices to inform of upcoming appointments, request license status updates, and to provide updates on pending applications.
  • Responds to IGB requests for updates and information.
  • Communicates license approval status to coordinate employment start via phone and e-mail.
  • Notify employees and supervisors of upcoming expiration dates and coordinate renewal processes.
  • Maintain a comprehensive database of licenses and certifications, including supporting documentation.

  Onboarding:

  • Prepare and organize onboarding paperwork for new hires, ensuring all required documents are completed accurately and on time.
  • Coordinate background checks, I-9 employment eligibility verifications, and other pre-employment processes.
  • Serves as the primary point of contact for new hires, providing guidance and answering questions about onboarding requirements.
  • Collaborate with other departments to facilitate a seamless onboarding experience

  HRIS:

  • Enter, update, and maintain accurate employee data in the HRIS system, including personal information, job titles, pay rates, benefits, and performance records.
  • Serves as the primary contact and support for HR Reporting including creating and maintaining reports and dashboards.
  • Weekly, monthly, quarterly and annual HR metrics reporting.
  • Generate HRIS reports to support decision-making and compliance efforts.
  • Maintains and ensures the accuracy of all HRIS systems in relation to all Team Member transactions, benefit administration, performance tracking, and compensation.
  • Ensure data integrity by performing regular audits and resolving discrepancies.
  • Partners with Human Resources, Payroll, Information Technology, Planning & Analysis, and other departments to fully utilize systems and data.
  • Ensures that records, files, and electronic tracking systems are maintained accurately to ensure compliance according to company and regulator policies and procedures.
  • Assists with creating and running HRIS and benefits related reports for leadership, governmental agencies, and the IGB in specified formats as needed.
  • Timely uploads of file feeds for various partners and vendors.

  Additional Duties:

  • Assists the HR Coordinator with offboarding processes, ensuring proper documentation and system updates.
  • Provide support for special HR projects and initiatives as needed.
  • Stay up-to-date with HRIS software updates and best practices to enhance system utilization.

  Qualifications: (Knowledge, Skills, and Abilities):

  • Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience) preferred.
  • Minimum of 1 year of experience in HRIS administration, licensing compliance, or HR coordination preferred or combination of education and experience.
  • Proficiency/knowledge in HRIS platforms (e.g., UKG, Workday, ADP, or similar)
  • Experience with Google Suite and advanced use of Microsoft Excel.
  • Strong attention to detail and ability to manage multiple tasks and deadlines.
  • Excellent communication and interpersonal skills.
  • Ability to maintain the highest levels of confidentiality.
  • Ability to work flexible shifts and days of the week including holidays and occasional evenings/weekends.
  • Ability to obtain and maintain all necessary licensing.
  • Ability to work in a high pressure, fast-paced environment.

  Physical and Mental Demands

  • Bend, stretch, and stand for extended periods of time.
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at a time.

  • Perks that Work!

    • Medical, Dental, Vision, and Life Insurance
    • 401K – 4% match to 5% Team Member Contribution
    • $1 Daily Meals
    • Earn up to 18 Days of Paid Time Off Your First Year
    • Free Shuttle from Rosemont’s Blue Line Station
    • Free Parking On-Site
    • Rivers Casino Scholarship Program for Team Members and their Children/Grandchildren
    • Tuition Reimbursement
    • Fitness/Gym Reimbursement
    • Community Volunteer Opportunities
    • Leadership Training & Career Advancement Programs
    • Team Member Exclusive Discounts

• About the company

  Rivers Casino offers the very best in casinos, hotels, restaurants, concerts, and entertainment. Visit us in Des Plaines, IL, Philadelphia, PA, Pittsburgh, PA and Schenectady, NY.

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