• Job Description

  Req#: 4934445

  GENERAL STATEMENT OF DUTIES: Within a Human Resources Services Agency, to be responsible for planning, coordinating and directing a comprehensive human resources program inclusive of personnel administration, payroll, labor relations, training, equal employment opportunity and workers’ compensation; to coordinate all human resources services with every division and office within each agency as partners to meet its human resources needs; to coordinate all human resources functions with Central Human Resources Office located within the Department of Administration; and to do related work as required.

  SUPERVISION RECEIVED: Works under the administrative direction of the Personnel Administrator with considerable latitude for exercise of initiative and independent judgement; work is reviewed for results obtained in achieving objectives and conformance to pertinent laws, policies, procedures and accepted principles and practices.

  SUPERVISION EXERCISED: Plans, coordinates, directs and supervises the work of subordinate professional, technical and clerical staff.
  

  Within a Human Resources Services Agency, to be responsible for planning, coordinating and directing a comprehensive human resources program inclusive of personnel administration, payroll, labor relations, training, equal employment opportunity and workers’ compensation.
  To coordinate all human resources services with every division and office within each agency as partners to meet its human resources needs.
  To coordinate all human resources functions with Central Human Resources Office located within the Department of Administration, including activities such as: position classification and compensation, civil service examinations, employee counseling and assistance, record-keeping programs, as well as, other related human resources functions.
  To negotiate contract items, temporary letters of agreement and settlement agreements and represent the service agency in Master Contract Negotiations as part of the state’s negotiating team.
  To be responsible for service agency recruitment in accordance with the Merit System Law and accompanying rules.
  To be responsible for the development and implementation of a due process hearing system for grievance issues and disciplinary matters.
  To conduct hearings of a quasi-judicial nature involving disposition of those labor relations matters issues of the most complex and most sensitive nature.
  To assign matters for hearing and to review findings of designated staff to ensure compliance with established programs, laws, policies, rules, regulations, contracts and accepted principles and practices.
  To coordinate and be responsible for a modern payroll services system.
  To be responsible for providing testimony and defending grievances through arbitration and unfair labor practice charges in conjunction with legal counsel.
  To research and prepare special or recurring reports containing facts, analyses and recommendations with respect to human resources programs which are consistent with established policies, objectives, rules and regulations.
  To assist with the development of the human resources service agency’s budget.
  To evaluate human resources programs relative to determining training needs.
  To ensure compliance with all requirements of the Americans With Disabilities Act relative to the human resources programs and functions.
  To evaluate human resources programs relative to determining training needs independently, or in consultation with appropriate staff.
  To ensure coordination of in-service training programs with the Central Human Resources Office located within the Department of Administration.
  To establish and maintain a system for organizational development and for optimum staff utilization.
  To provide advise and consultation in problem areas, in developing program alternatives, in evaluating program proposals and in ensuring that programs are in compliance with existing labor agreements, pertinent laws and/or other policies, rules, regulations and rulings.
  To be responsible for the development and maintenance of affirmative action plans which assure a representative internal workforce.
  To be responsible for following and interpreting legislative and court decisions which effect the application of laws, rules, regulations and contract interpretations concerning labor relations.
  To do related work as required.
  

  KNOWLEDGES, SKILLS AND CAPACITIES: A thorough knowledge of the principles and practices of public administration and the ability to apply such knowledge in the direction of personnel, payroll, labor relations, training, equal employment opportunity and workers’ compensation; a thorough knowledge of the Merit System Law and Personnel Rules and the ability to interpret and apply such Act and Rules; a working knowledge of the principles and practices of personnel training and an employee relations program and the ability to apply such principles and practices; the ability to make complex, fact-finding studies and prepare analyses and reports thereon involving personnel and labor relation functions, operations, programs and policies; the ability to establish and maintain effective working relationships with subordinates, associates and superiors in relation to the development and maintenance of efficient personnel systems; the ability to evaluate the work of subordinates and to assess staff utilization; the ability to prepare agendas and to address the public, both orally and in writing; the ability to develop policies and procedures related to personnel and employee relations; and related capacities and abilities.

  EDUCATION AND EXPERIENCE:

  Education: Such as may have been gained through: possession of a Bachelor’s Degree with specialization in Human Resources Management, Public Administration, Political Science, Business Administration, Psychology, or a closely related field; and
  Experience: Such as may have been gained through: considerable employment in a responsible administrative capacity involving the management and control of a human resources program involving labor relations and personnel administration of a governmental or private organization.
  Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
  

  Human Resources

  Human Resources Administrator

  (Chief of Staff)

  
  

  This position will serve as the “Chief of Staff” to the Executive Director of Human Resources/Personnel Administrator. The Chief of Staff will serve as a strategic partner to the Executive Director and Human Resources Leadership. We are seeking a highly organized, self-motivated and detail-oriented professional with excellent written and verbal communication, analytical skills and the ability to develop creative solutions within established guidelines.

  
  

  The Human Resources Chief of Staff will be responsible for handling Human Resources communications, the development and maintenance of Human Resources policies, standard operating procedures, service level agreements and Access to Public Records Act (APRA) inquiries. The Chief of Staff will also support the Human Resources senior leadership team in meeting their project deadlines while serving as lead on their own portfolio of projects. Performs other related duties as assigned.

  
  

  The ideal candidate will have experience overseeing planning and program development and research for various programs of a large division, including managing process mapping and project/procedure development to drive efficiencies and continuous improvement within all areas of Human Resources; experience coordinating activities of a senior team on behalf of the Director, ensuring individual and group performance is consistent with the Director’s objectives, priorities, and work plans; preparing detailed written reports and presentations; and overseeing administrative operations. Relevant related experience within the Human Resources acumen, preferably in the public sector, is required.

  
  

  Experience working in Workday is preferred, as the State of Rhode Island is currently implementing this enterprise resource planning system for all HRIS and Financial functions statewide.

• About the company

  The Official Web Site of the State of Rhode Island

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