• Job Description

  Req#: req44769

  Requisition ID: req44769

  Job Title: Human Resources Assistant / 70% Mosul – 30% Kirkuk

  Sector: Human Resources

  Employment Category: Regular

  Employment Type: Full-Time

  Open to Expatriates: No

  Location: Mosul, Iraq

  Work Arrangement:
  

  Job Description
  

  The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity, and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.

  The IRC established programs in Iraq in 2003 to address the overwhelming needs of displaced people in Iraq and the neighboring countries. Since re-establishing its presence in Iraq in November 2007, the IRC has been assisting thousands of internally displaced families in the northern, central, and southern governorates in the sectors of protection, gender-based violence (GBV), early childhood development, economic recovery, Child Protection, and emergency humanitarian assistance. Today, the IRC works in close coordination with the humanitarian and development partners in Iraq and local stakeholders to address the needs of Internally Displaced Persons (IDPs), Returnees, and Host communities. We operate in several governorates throughout Central and Southern Iraq, including Anbar, Ninewa, SAD, and Kirkuk, with additional offices in Erbil and Baghdad.

  Job Overview/Summary:

  The Human Resource Assistant is responsible for providing support to the various human resource functions of both Mosul and Kirkuk. This support will range from processing and maintaining HR records, leave management, and supporting the performance management system.

  Major Responsibilities:

  · Manage and monitor the attendance, absence, leave, and tardiness records of employees, as well as biometric time-clock data.

  · Manage staff time-sheets and leave tracking sheets.

  · Managing Personnel Records and Filing for Mosul, Kirkuk and Salahadin staff up to date and managing the employee information records.

  · Tracking and update emergency and disclosure tracking sheets for all regular and service staff and keep it up to date.

  · Process staff identity cards in cooperation with Erbil Office.

  · Follow up with supervisors on probation periods for newly hired employees and manage probation tracking sheet.

  · Follow up employee’s requests.

  · Conducting Exit Interview.

  · Submit monthly reports when needed.

  · Draft contracts for new hires, communicate with Erbil Office for signatures and continuously ensure all staff have valid and signed employment contracts.

  · Create email accounts for all new staff and ensure any changes are made on time including deactivation upon the staff contract’s termination.

  · Submission of documents required by Audit.

  · Coordinate the staff exit process and ensure finalization of all procedures within one month.

  · Support monthly payroll processing through compiling and communication of necessary changes to the Country HR Manager at Erbil.

  · Responsible for orientation and onboarding of all new staff at the Field Offices.

  · Prepare monthly HR metrics and send them to Country HR Manager at Erbil.

  · Ensure compliance to the Incentive Workers policy that includes recruitment, contract management, and separation.

  · Prepare “Letter of Understanding” for incentive workers and ensure proper and safe record keeping of all Incentive Worker documentation.

  · Any other tasks requested by supervisor.

  Key Working Relationships:

  Position Reports to: Head of Base (Mosul/Kirkuk)

  Position technically supervised by: Country HR Manager
  Position directly supervises: N/A

  Indirect Reporting: N/A
  Other Internal and/or external contacts:

  Internal: All staff and departments in the Field Offices of Mosul and Kirkuk

  External: International NGO HR forums and other relevant stakeholders at the Field Offices

  Qualifications

  Education: bachelor’s degree in human resource management or equivalent qualification and experience.

  Work Experience: 0 - 2 years of HR experience working in humanitarian agencies, INGOs and/or in the private sector.

  Demonstrated Skills and Competencies:

  Language Skills: fluency in Arabic and good working knowledge in English. Kurdish language is a plus.

  • Previous proven experience in providing training.
  • Ability to work independently with a strong sense of professionalism.
  • Excellent communication skills.
  • Excellent Public presentation and speaking skills.
  • Good ITC skills with online software, MS Word, survey websites, MS Excel, MS Power Point.

  Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

  Gender Equality IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including maternity leave, gender-sensitive security protocols, and other supportive benefits and allowances. Qualified female candidates are strongly encouraged to apply.

  COVID-19 Vaccination Requirement : Per the Iraqi Ministry of Health COVID-19 guidelines, IRC requires candidates who are selected for positions to provide proof of COVID-19 vaccination to enter IRC premises. However, the exemption is only accepted per the Iraqi Health regulation and upon the provision of a negative PCR test.

  Commitment to Diversity and Inclusivity : IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

  Equal Opportunity Employer : We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.

  Notice to all Job Seekers

  IRC implements an equal employment opportunity policy, and our recruitment process is based on merit.

  Applicants and/or successful interview candidates (both internal and external) are not required to pay any fees at any stage of the recruitment process.

  If anyone asks you for any financial or non-financial favors to help you secure a job at IRC, kindly report to iraq.hr@rescue.org .

  ملاحظة لكل الباحثين عن وظيفة

  تعتمد لجنة الانقاذ الدولية سياسة فرص عمل متساوية وان عملية التوظيف لدينا تعتمد على الجدارة .

  لايتوجب على المتقدمين لاي وظيفة او المؤهلين للمقابلات (سواء كانوا موظفيين حالين او متقدمين من خارج المنظمة) دفع اي مبلغ مالي خلال اي مرحلة من مراحل التوظيف.

  اذا قام اي شخص بطلب اي خدمة مالية او غير مالية لقاء مساعدتكم في تأمين فرصة عمل داخل المنظمة ،يرجى الابلاغ عن ذلك الى iraq.hr@rescue.org

• About the company

  The International Rescue Committee is a global humanitarian aid, relief, and development nongovernmental organization.

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