• Job Description

  Req#: 12387
  Position Type:
  Secretarial/Clerical/ Secretary
  
  
  Date Posted:
  6/13/2024
  
  
  '); 'Location:
  147 Charter Oak Avenue
  
  
  Closing Date:
  06/23/2024
  
  
  Performs administrative tasks essential for maintaining the department's efficiency and effectiveness. Assist in various operational duties essential for efficient workflow within the Human Resources department.
  Review and process onboarding forms and new hire welcome materials for new employees.
  Manage the employment verification process for employment details through written and verbal communication.
  Prepares source documentation needed for new hires and ensures new employees attend orientation programs and receive information on applicable practices and procedures.
  Execute administrative tasks related to the Human Resources digital document management system, including establishing initial files and processing changes.
  Facilitate and support the New Employee Orientation and hiring training by actively participating and assisting in the smooth execution of these programs. Ensure a welcoming and informative experience for new hires, contributing to their successful onboarding process.
  Responds to calls and emails in an effort to provide information and assistance to internal and external customers.
  Assists and advises on routine questions from employees relative to human resources policies and procedures. Refers more complex issues to appropriate staff members.
  Provides general administrative support such as composing documents and correspondence, creating forms, data entry, processing confidential reports and documentation and filing.
  Assists in maintaining documents, confidential files and records in CREC's document management system in order to provide up-to-date documentation for compliance purposes.
  Attends meetings for the purpose of conveying and/or gathering information required to perform functions.
  Assist with overseeing the inventory and management of office supplies to ensure adequate stock levels.
  May attend college, university and community job fairs, with occasional events after normal work hours or on weekends.
  Assists in planning and scheduling events and activities.
  Acts as a liaison with other departments as necessary.
  Performs other related duties as assigned.
  Knowledge of basic policies and procedures pertaining to human resources.
  Ability to actively contribute to completion of team goals and assigned tasks.
  Ability to work effectively with a diverse group of individuals.
  Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures.
  Knowledge of principles and processes for providing exceptional customer service. This includes customer needs assessment and satisfaction.
  Ability to problem solve job-related issues and carry out written or verbal instructions with minimal supervision.
  Ability to establish and maintain cooperative working relationships with others.
  Ability to process paperwork accurately and in a timely manner, according to standardized procedures.
  Excellent organizational, and planning skills with strong attention to detail.
  Ability to maintain confidentiality of information.
  High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
  2 years previous human resources experience or related experience required, or an equivalent combination of education and experience.
  Experience with Munis, Microsoft Office, Google Suite and Applicant Tracking Systems preferred.
  
  To access the job description and salary range please click https://www.crec.org/careers/jobs.php
  Position Purpose
  The Human Resources Assistant provides administrative support for a wide variety of human resources functions, with a focus on operations. Assists internal and external customers by providing confidential administrative support; communicates information and assists in ensuring compliance with departmental policies and procedures.
  Essential Job Functions
  • Performs administrative tasks essential for maintaining the department's efficiency and effectiveness. Assist in various operational duties essential for efficient workflow within the Human Resources department.

  • Review and process onboarding forms and new hire welcome materials for new employees.

  • Manage the employment verification process for employment details through written and verbal communication.

  • Prepares source documentation needed for new hires and ensures new employees attend orientation programs and receive information on applicable practices and procedures.

  • Execute administrative tasks related to the Human Resources digital document management system, including establishing initial files and processing changes.

  • Facilitate and support the New Employee Orientation and hiring training by actively participating and assisting in the smooth execution of these programs. Ensure a welcoming and informative experience for new hires, contributing to their successful onboarding process.

  • Responds to calls and emails in an effort to provide information and assistance to internal and external customers.

  • Assists and advises on routine questions from employees relative to human resources policies and procedures. Refers more complex issues to appropriate staff members.

  • Provides general administrative support such as composing documents and correspondence, creating forms, data entry, processing confidential reports and documentation and filing.

  • Assists in maintaining documents, confidential files and records in CREC's document management system in order to provide up-to-date documentation for compliance purposes.

  • Attends meetings for the purpose of conveying and/or gathering information required to perform functions.

  • Assist with overseeing the inventory and management of office supplies to ensure adequate stock levels.
  Additional Duties
  • May attend college, university and community job fairs, with occasional events after normal work hours or on weekends.

  • Assists in planning and scheduling events and activities.

  • Acts as a liaison with other departments as necessary.

  • Performs other related duties as assigned.
  Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
  Knowledge, Skills and Abilities
  • Knowledge of basic policies and procedures pertaining to human resources.

  • Ability to actively contribute to completion of team goals and assigned tasks.

  • Ability to work effectively with a diverse group of individuals.

  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures.

  • Knowledge of principles and processes for providing exceptional customer service. This includes customer needs assessment and satisfaction.

  • Ability to problem solve job-related issues and carry out written or verbal instructions with minimal supervision.

  • Ability to establish and maintain cooperative working relationships with others.

  • Ability to process paperwork accurately and in a timely manner, according to standardized procedures.

  • Excellent organizational, and planning skills with strong attention to detail.

  • Ability to maintain confidentiality of information.
  Qualifications
  • High school diploma or equivalent required; Associate's or Bachelor's degree preferred.

  • 2 years previous human resources experience or related experience required, or an equivalent combination of education and experience.

  • Experience with Munis, Microsoft Office, Google Suite and Applicant Tracking Systems preferred.
    

    To access the job description and salary range please click https://www.crec.org/careers/jobs.php
  
  
  

• About the company

  CREC, working with and for its member districts, has developed a wide array of cost-effective and high-quality programs and services to meet the educational needs of children and adults in the Capitol Region since 1966.

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