• Job Description

  Req#: 3280318

  Position Summary

  As HR Assistant you will support daily activities across the full range of human resource operations. Your primary support is as a liaison between a centralized HR function and employees across a highly distributed work environment, ensuring smooth communication and prompt resolution of inquiries. Ultimately, you help ensure our HR department is organized and works to attract, hire and support our mission-driven workforce.

  Primary Responsibilities

  • First point of contact for routine HR inquiries; Answer employees’ questions, provide support, resources and information. Provide extraordinary customer service and build relationships that promote employee engagement and support.
  • Manage high-volume calls and personal engagements in a professional, courteous and helpful manner; Receive, sort and distribute mail; Greet visitors and manage access to and from office.
  • Receive, assess, and prepare employee status changes for processing; Maintain HR databases with different information such as new hires, terminations, leaves, warnings, etc. Routine data entry, report generation and systems updates.
  • File Management to include compiling, maintaining, and updating personnel records and supporting documentation.
  • Support onboarding and offboarding programs to include new employee orientations and exit interviews.
  • Support in-person training, meetings, and presentations; Participate in planning of both department and agency-wide events.
  • Respond to routine requests for information and verifications of employment.
  • Assist with posting of required notices and ensure compliance across all organizational locations.
  • Assist with preparation of documents and records required for contract negotiations, meetings, and negotiations with employee and labor organizations.
  • Maintain department schedule and calendars; assist in tracking attendance and completing time records.
  • Prepare departmental reports, correspondence, meeting minutes and presentations.
  • Maintain cleanliness and overall aesthetic of the office consistent with our professional health services mission.
  • Maintain inventory and ensure office and equipment supplies are stocked and available as needed.
  • Maintain office equipment and facilitate technician service appointments.
  • Manage opening and closing procedures of the office on daily basis.

  Requirements

  • HS diploma or GED required. Associate’s or Bachelor’s Degree in Human Resources or related field preferred.
  • One year in an HR or administrative support role.

  Knowledge Skills & Abilities

  • Excellent verbal, written and, interpersonal communication skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to prioritize tasks and to delegate them when appropriate.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Ability to work across cultures and demonstrate support of diversity, equity and inclusion.
  • Proficient with Microsoft Office 365 platform and ability to quickly learn the organization’s HRIS, talent management and other systems.
  • Experience working in a fast-paced, fluid environment.
  • Familiarity with federal and state labor laws and healthcare regulatory compliance

  Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift 15 pounds at times.
  • Must be able to access and navigate each department at the organization’s facilities.

• About the company

  We're one of the largest community health centers in California working to make high quality healthcare accessible for all! #ValueCHCs

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