• Job Description

  Req#: 48630

  Job Requisition ID: 48630
  Closing Date: 08/04/2025
  Agency: Department of Central Management Services
  Class Title: HUMAN RESOURCES ASSOCIATE - 19691
  Skill Option: Keyboarding
  Bilingual Option: None
  Salary: $4,414/monthly; Full Range $4,414 -$5,926/monthly
  Job Type: Salaried
  Category: Full Time
  County: Sangamon
  Number of Vacancies: 1
  Bargaining Unit Code: RC014
  Merit Comp Code:

  This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

  All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

  Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

  ****** A RESUME IS RECOMMENDED ******

  Posting ID #48630

  Why Work for Illinois?

  Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

  No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

  POSITION SUMMARY

  Central Management Services Human Resources Office is seeking to hire a Human Resources Associate to serve as the front desk receptionist and as a member of the Hiring and Selection staff. The ideal candidate will be a strong communicator, have great attention to detail, the ability to think critically, and an advanced proficiency in operating Human Resources computer software systems. This person will learn all aspects of hiring and selection as well. This is a great opportunity to anyone that is looking to start their career in Human Resources! We invite all interested candidates to apply!

  POSITION ESSENTIAL FUNCTIONS

  • Under general direction of the Hiring & Selection Manager, performs a variety of specialized paraprofessional
    human resources assignments for the Central Management Services (CMS) Human Resources Office and its staff.

  • Assists and supports Hiring & Selection staff with aspects of the hiring process.

  • Serves as the Onboarding and Offboarding liaison for the Human Resources Office.

  • Serves as the front desk receptionist for the Human Resources Office providing non-technical advice and
    assistance to both CMS agency employees and the public by telephone and/or walk-in inquiries.

  • Prepares and maintains a variety of records for assigned area.

  • Performs other duties as required or assigned which are reasonably within the scope of those duties listed above.

  MINIMUM QUALIFICATIONS

  • Requires knowledge, skill, and mental development equivalent to completion of two years of college or satisfactory
    completion of an approved training program.
  • Requires skill in keyboarding accurately at 30 wpm.

  PREFERRED QUALIFICATIONS

  • Prefers working knowledge of hiring practices and procedures.
  • Prefers working knowledge of Microsoft Office Suite, such as Excel, PowerPoint, Outlook, SharePoint, and/or Teams.
  • Prefers extensive knowledge of framing correspondence and reports with grammatical correctness.
  • Prefers working knowledge of establishing and developing written instructions and procedures.
  • Prefers working knowledge of performing routine maintenance on Xerox multifunction devices for printing, copying, and faxing documents.

  CONDITIONS OF EMPLOYMENT

  • Requires completion of a background check and self-disclosure of criminal history.
  • Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
  • Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
  • Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.

  The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

  ABOUT THE AGENCY

  Central Management Services (CMS) is the operational engine working behind the scenes to enable the State’s more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable service to all Illinois citizens. The Agency’s mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees, and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination

  STATE OF ILLINOIS BENEFITS

  As a State of Illinois employee, you receive a comprehensive benefits package including:

  • Competitive Group Insurance benefits including health, life, dental and vision plans.

  • Flexible work schedules (when available and dependent upon position).

  • 10-25 days of paid vacation time annually (10 days for first year of state employment).

  • 12 days of paid sick time annually which carryover year to year.

  • 3 paid personal business days per year.

  • 13-14 paid holidays per year dependent on election years.

  • 12 weeks of paid parental leave.

  • Pension plan through the State Employees Retirement System.

  • Deferred Compensation Program - voluntary supplemental retirement plan.

  • Optional pre-tax programs - Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).

  • Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

  For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx.

  If this opportunity appeals to you, please apply today!

  Work Hours: 8:30 AM - 5:00 PM Monday - Friday
  Work Location: 401 S Spring St, Springfield, Illinois, 62706
  CMS Human Resources

  Agency Contact: Mahalia Davis
  Email: mahalia.davis@illinois.gov
  Phone #: 217-725-2415
  Posting Group: Leadership & Management

  This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

  APPLICATION INSTRUCTIONS

  Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

  If you are not already signed in, you will be prompted to do so.

  State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

  Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

  If you have questions about how to apply, please see the following resources:

  State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

  Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

  The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

• About the company

  The Governor of Illinois is the chief executive of the State of Illinois, and the various agencies and departments over which the officer has jurisdiction, as prescribed in the state constitution.

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