• Job Description

  Req#: R_00040775

  Job Posting Title:

  Human Resources Coordinator

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  Hiring Department:

  OnRamps

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  Position Open To:

  All Applicants

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  Weekly Scheduled Hours:

  40

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  FLSA Status:

  Exempt

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  Earliest Start Date:

  Immediately

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  Position Duration:

  Expected to Continue

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  Location:

  AUSTIN, TX

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  Job Details:

  General Notes

  UT Austin offers a competitive benefits package that includes:

  • 100% employer-paid basic medical coverage

  • Retirement contributions

  • Paid vacation and sick time

  • Paid holidays

  • Hybrid telework available

  For more details, please see HR Benefits and Total Rewards .

  May require evening and weekend work during intense cycles of work.

  Purpose

  As a member of the OnRamps Business Operations team, this position supports OnRamps on assigned human resources activities such as recruitment, hiring, timekeeping, compliance, process improvement, and staff support.

  Responsibilities

  • Responsible for all Workday business processes including but not limited to recruitment, hiring and onboarding, human capital management, compensation, payroll adjustments, and separation payments. Coordinates the annual performance evaluation communication and tracking. Produces reports and analyzes data on a periodic or ad hoc basis. Ensures timely execution, compliance, and confidentiality standards for all processes.

  • Oversees all non-student, non-benefitted appointments and hires, employment, and separations, including but not limited to hourly positions, contingent workers, and affiliates.

  • Ensures compliance and consistency with best practices, all university HR policies, and federal and state regulations relating to human capital. Attends and participates in meetings and workshops offered by Workday, the UT Compliance office, and UT Human Resources to stay up to date on policies and procedures. Communicates with employees as necessary regarding required compliance and any changes to the compliance policies. Oversees and manages records retention of departmental HR records in accordance with the UT Records Retention Schedule.

  • Serves as timekeeper. Enters and submits timesheets for certain non-benefits-eligible populations. Reviews time reports to ensure adherence with all university policies as well as departmental practices. Runs Workday reports to ensure completion of time reports within the appropriate periods.

  • Develops, organizes and establishes HR processes to automate and/or streamline all documentation. Provides information and guidance on internal sites and resource pages for easy access and to expedite HR processes. Develops and provides training regarding general and specific human resources functions, policies and procedures.

  • Establishes and maintains positive and productive relationships with external and internal stakeholders by providing outstanding customer service, technical support, and problem-solving with professionalism, positivity, tact and decorum. Serves as a resource for staff to answer HR generalist questions as needed. Be knowledgeable about broad topics, policies, and processes around employment, both at the university and organization level. Liaise with central Human Resources, Payroll Services, Workday Operational Support, Academic Personnel Services and other university offices as needed. Escalates complex human resource matters to Assistant Director of Business Operations.

  Required Qualifications

  • Bachelor's degree in Human Resources, Business Administration, or a related field plus two years’ experience in human resources functions.

  • Previous success working independently and in team-oriented, customer service environments.

  • Demonstrated effective communication skills and the ability to support a wide range of constituents.

  • Ability to manage a high volume of work assignments under dynamic circumstances while maintaining accuracy, responding to sensitive issues with discretion.

  • Demonstrated ability to teach oneself new skills/procedures and quickly adapt to rapid change.

  • Willingness to engage with ambiguity in a solution-focused, productive manner.

  Relevant education and experience may be substituted as appropriate.

  Preferred Qualifications

  • Five years’ experience relating to human resources.

  • Previous experience in a higher education setting working closely with staff and students.

  • Ability to anticipate the needs of the department proactively and collaborate to develop systems to streamline processes.

  • Strong Smartsheet, data tracking, and organizational skills.

  • Demonstrated knowledge of Workday and University of Texas employment policies.

  Salary

  $60,000 + depending on qualifications

  Working Conditions

  • May require evening and weekend work during intense cycles of work.

  • May work around standard office conditions.

  • Repetitive use of a keyboard at a workstation.

  • Shared desk environment

  • Hybrid work environment

  • Climbing of stairs

  • Use of manual dexterity

  Required Materials

  Please mark "yes" on the application question that asks if additional materials are required. Candidates who fail to attach all additional materials listed, may not be considered for the position.

  • Resume/CV

  • 3 work references with their contact information; at least one reference should be from a supervisor

  • Letter of interest

  Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

  Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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  Employment Eligibility:

  Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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  Retirement Plan Eligibility:

  The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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  Background Checks:

  A criminal history background check will be required for finalist(s) under consideration for this position.

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  Equal Opportunity Employer:

  The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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  Pay Transparency:

  The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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  Employment Eligibility Verification:

  If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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  E-Verify:

  The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

  • E-Verify Poster (English and Spanish) [PDF]
  • Right to Work Poster (English) [PDF]
  • Right to Work Poster (Spanish) [PDF]

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  Compliance:

  Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

  The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

• About the company

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