• Job Description

  Req#: 32534769930
  Salary : $57,491.20 - $81,889.60 Annually
  Location : San Bernardino, CA
  Job Type: Full-time
  Job Number: 25-05292EBSD-02
  Department: Multiple County Departments
  Opening Date: 05/17/2025
  Closing Date: 5/23/2025 5:00 PM Pacific
  
  The Job
  This recruitment is only open to current San Bernardino County, Fire Protection District, or Special Districts employees who hold a regular, contract, extra-help, recurrent, Public Service Employee, Work Experience Program (WEX) or intern position. Former PSE, WEX, or interns are eligible to apply up to 6 months from the end of their assignment.
  
  **Your County employment must be clearly listed in your work history.**
  San Bernardino County is recruiting fora Human Resources Executive Administrative Assistant*,to support the Employee Benefits and Services Division and perform a variety of critical administrative, secretarial and semi-analytical tasks. This position will maintain professionalism and strict confidentiality with all materials and exercise a high level of discretion when interfacing with all aspects of the role and will represent the County in a positive light with great follow-through skills and sound judgment. Incumbents will work in a fast-paced environment which requires multi-tasking, great attention to detail and excellent executive level customer service skills.
  
  Executive Administrative Assistants will serve as an HR liaison with external stakeholders and organize and coordinate division related tasks on behalf of the HR Division Chief. To facilitate the communication and coordination of information, the Executive Administrative Assistant will work with other Executive Administrative Assistants within the department while also fostering an environment of teamwork and creativity.
  
  Key responsibilities will include:
  • Safeguarding sensitive and highly confidential material.
  • Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions.
  • Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation.
  • Serves as liaison between supervisor, officials and the public in situations requiring tact and judgment.
  • Actively supports in division budget tracking, coordinates the submission of budget-related items. Managing daily budgets: ensuring that prompt attention is given to reimbursement requests, purchasing requests and other division needs.
  • Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures.
  • Schedules meetings and conferences; prepares materials and agenda; transcribes meeting minutes via notes or recordings; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements.
  • Reviews and makes recommendations regarding office methods, policies and procedures; devises forms.
  • Assists with various projects which includes researching, compiling, arranging and computing data.
  • Trains office staff in office practices, use of specialized equipment, word processing, etc.
  • May direct or coordinate the activities of a clerical support unit.
  
  County Paid Life Insurance - AD&D Insurance - DCAP Account - 529 Savings Plan - Short & Long Term Disability - Wellness Program - Commuter Services - Employee Discounts - Annual Tuition Reimbursement
  HEALTH BENEFITS PAID TIME OFF RETIREMENT PERKS- Medical & Dental: Family Coverage
  - Vision: Employee Coverage
  - Premium subsidies
  - Flexible Spending Account: Pre-tax account for qualified healthcare expenses- Up to 4 weeks accruable vacation with cash-out option
  - Accruable sick leave
  - 15 paid holidays
  - Perfect Attendance Leave
  - Flexible Schedules, dependent upon department assignment- Generous Pension
  - 457(b) Deferred Compensation Plan
  - Retirement Medical Trust Fund
  - Retirement Reciprocity, dependent upon position assignment
  NOTE: You can review the job specific Benefit Summary by viewing the SB County Compensation Ordinance: Exempt Unit (non-elected)
  The County also offers an alternative Modified Benefits Option that provides a wage differential of 4% above the base salary rate with modified benefits.
  
  *Official Title: Executive Administrative Assistant I. For more detailed information, refer to the job description.
  CONDITIONS OF EMPLOYMENT
  Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening.
  Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.
  Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties.
  Minimum Requirements
  
  Applicants must meet one (1) of the minimum requirement options below.
  OPTION 1
  Experience: Two (2) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas.
  Typing Speed: Must possess a minimum corrected typing/keyboarding speed of 50 WPM.
  Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience.
  IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist) is NOT considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Administrative Assistant classification, and above, providing support to a specified executive-level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief).
  
  OPTION 2
  
  Experience: Eighteen (18) months of full-time equivalent experience in a responsible human resources role with responsibility for one (1) or more of the following functions: 1) managing employee benefits processes, preparing and processing benefits invoices, including public contact experience, and using computer based systems (i.e., databases, word processing, spreadsheets, or Internet) to assist employees and the public with benefits related processes and questions; 2) facilitating personnel processes such as recruiting, hiring or onboarding, explaining rules and regulations or policies and procedures, including public contact experience, and using computer based systems (i.e., databases, word processing, spreadsheets, or Internet) to assist employees and the public with personnel and/or employment related processes and questions; or 3) supporting Human Resources management/administrators with the financial operations and accounting processes of the department, including accurate and timely processing of employee payroll timecards; interpreting MOUs as appropriate to resolve discrepancies in payroll or expense reimbursement claims; accounts payable/receivable; and/or accounts auditing, classifying, posting, and reconciliation.
  Typing Speed: Must possess a minimum corrected typing/keyboarding speed of 50 WPM.
  
  Desired Qualifications
  The ideal candidate will have:
  
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Proficiency with Microsoft Office Suite or related software, advanced level in Outlook.
  • Ability to manage/support multiple executive level staff calendars.
  • Ability to identify solutions to coordinate multiple stakeholders for meetings
  • Highly developed decision making, problem solving, and written communication skills; and
    
  • In-depth knowledge of modern office practices, methods, and procedures.
  
  Discretion and confidentiality are critical traits for this position. Present in a polished, professional, and welcoming manner with a diverse County community.
  
  Possess strong relational and interpersonal skills and maintain effective, professional, and cooperative working relationships to collaborate successfully with all HR units and other County departments.
  
  Strong working knowledge of office management and executive assistant protocols, standard office procedures and equipment.
  Selection Process
  Application Procedure: To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm, Friday, May 23, 2025. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire.
  There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire.
  All communications regarding the selection process will be via e-mail. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your GovernmentJobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from e-mail addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment.
  
  To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, follow this link to review the or contact their Toll-Free Applicant Support line at (855) ###-####. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application.
  
  EEO/ADA: San Bernardino County is an and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.
  ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the within one week of a recruitment filing deadline.
  Veterans' Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans' Preference points. For details and instructions on how to request these points, please refer to the for information and instructions to request Veteran's Preference points.
  
  For more important details, review the Applicant Information and County Employment Process guide.
  Exempt Unit-Group D
  
  The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.
  
  For a summary of benefits, please click
  
  Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) ###-#### or visit the Benefits website for more detailed information at
  01
  
  Instructions:The information from the Application and the Supplemental Questions below will be reviewed to determine your qualifications and will provide the basis for a competitive evaluation with other candidates in the selection process. It is to your advantage to provide complete, organized, and detailed responses to each question. Note: Employers listed on this questionnaire must also be listed and fully detailed in the Work Experience section of your application.
  • I have read and understand the above statements.
  
  02
  
  CURRENT/FORMER SAN BERNARDINO COUNTY EMPLOYMENT STATUS: Are you a current employee of San Bernardino County, Fire Protection District, or Special Districts who holds a regular, contract, extra-help, recurrent, Public Service Employee, Work Experience Program (WEX) or intern position OR a former contract, extra-help, PSE, WEX, or intern whose assignment has ended within the last 6 months?
  • Yes
  • No
  
  03
  
  CURRENT/FORMER SAN BERNARDINO COUNTY EMPLOYMENT STATUS: If you are currently employed by San Bernardino County, Fire Protection District, Special Districts, or were formerly employed within the last six months, indicate your position type.
  • Regular
  • Contract
  • Public Service Employee
  • Intern
  • Extra Help
  • Recurrent
  • CalWORKS Subsidized Employment Program Employee (WEX)
  • I am employed by a Temporary Employment Agency
  • I have never been employed by San Bernardino County
  
  04
  
  Typing Speed: My corrected typing speed is:
  • 0-34 wpm
  • 35-49 wpm
  • 50-69 wpm
  • 70+ wpm
  
  05
  
  Education: Indicate the highest level of education you have completed.
  • High School Diploma or Equivalent
  • Associate Degree
  • Bachelor's Degree
  • Master's Degree or higher
  
  06
  
  Administrative Assistant Experience: Indicate the amount of highly responsible, and complex administrative assistant experience you possess in support of an executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion, where duties included collecting and analyzing information, drafting reports based upon data analysis, and preparing agendas. All work experience listed on the Supplemental Questionnaire must also be listed in the Work Experience section of your application in order to be evaluated.
  
  IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist ) is not considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification and above providing support to a specified executive level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief).
  • 5 or more years
  • 4 years - less than 5
  • 3 years - less than 4
  • 2 years - less than 3
  • 1 year or less
  
  07
  
  Administrative Experience: For each administrative assistant position held in support of an executive or professional in an administrative or management level operation, list: a) the title(s) of the individual(s) to whom you provided support on a regular basis,b) your job title, c) dates of employment.Format Example:a) Supported Vice President of ABC Companyb) Executive Assistantc) June 2020 - Present. Indicate "N/A" below, if you do not possess experience as described above.
  08
  
  Analyzing Information: Provide examples of the type of assignments which have required you to collect and analyze information/data, draft reports based upon data analysis, and/or provide special project management support.
  Indicate "N/A" below, if you do not possess experience as described above.
  09
  
  Confidentiality: Provide examples of work assignments or tasks handling highly sensitive and confidential information.
  Indicate "N/A" below, if you do not possess experience as described above.
  10
  
  Customer Service: Provide examples of your experience providing attentive and responsive customer service to internal and external stakeholders.
  Be sure to include one example of when you had an interaction with an upset customer, and how you maintained a positive attitude. Be sure to include the outcome of that interaction.
  Indicate "N/A" below, if you do not possess experience as described above.
  11
  
  Representative/Liaison Experience: Describe your work experience acting as a representative for an administrator or as a liaison between an executive and other departments, government agencies or organizations. Include the size of the organization(s) that you represented and with which you interacted. Indicate the frequency of this interaction.
  Indicate "N/A" if you do not possess experience as described above.
  12
  
  Microsoft Office: Describe your proficiency level with Microsoft Office (Outlook, Word, Excel, Access, Power Point, Publisher). Indicate the years of experience you possess and task accomplished with each software used. Format Example:- Advanced in Microsoft Outlook, 5 years, I can customize command sets, configure mail accounts, set global options, perform advance searches, share and delegate access to Outlook items.Indicate "N/A" below, if you do not possess experience as described above.
  13
  
  Special Skills: Some positions require special experience in areas listed below. Indicate in which areas you posses at least six (6) months of experience. Check all that apply.
  • Medical services, health services, hospital administration
  • Legal office, legal research, preparing pleadings, briefs and motions
  • Human and social services
  • Economic development
  • Community services
  • Public information, marketing, multimedia and event services
  • Fiscal, billing, purchasing and financial services
  • Personnel and staffing services
  • Lead work or supervisory experience
  • Project management
  • Facilities management
  • None of the above
  
  14
  
  Describe a time you identified a potential organizational problem and resolved it before the situation became serious.
  15
  
  Describe a time when you had to adapt to a wide variety of people by accepting/understanding their perspective.
  16
  
  Describe a time when you were able to provide important information to someone immediately because of the way you organized your files.
  17
  
  Departmental/Program Experience: Some positions require special experience in the departments/programs listed below. Indicate within which departments/programs you have six (6) months of experience, within the last 5 years. Check all that apply. Experience referenced in this section MUST be listed in the work history section of your application.
  • Aging and Adult Services Public Guardian
  • Agriculture Weights & Measures
  • Airports
  • Arrowhead Regional Medical Center
  • Assessor- Recorder- Clerk
  • Auditor-Controller/Treasure/Tax Collector
  • Behavioral Health
  • Board of Supervisors
  • Child Support
  • Children and Family Services
  • Children's Network
  • Clerk of the Board
  • Communications Office
  • Community Development and Housing
  • County Counsel
  • County Fire
  • District Attorney
  • Economic Development Agency
  • First 5
  • Fleet Management
  • Human Resources
  • Inland Counties Emergency Medical Agency
  • In-Home Support Services Public Authority
  • Innovation and Technology Department
  • Land Use Services
  • Libraries
  • Museums
  • Office of Emergency Services
  • Office of Homeless Services
  • Performance Education Resource
  • Preschool Services
  • Probation
  • Project and Facilities Management
  • Public Defender
  • Public Health
  • Public Works
  • Purchasing
  • Real Estate Services
  • Regional Parks
  • Registrar of Voters
  • Risk Management
  • Sheriff/Coroner
  • Transitional Assistance
  • Veterans Affairs
  • Workforce Development
  • Not Applicable
  
  18
  
  Applicant Acknowledgement - Notification via email: As part of our efforts to increase efficiency and promote conservation of resources, human resources uses email to communicate with applicants. Therefore, all future communications regarding this recruitment, including applicant status and testing notifications, will be made via email. Each applicant needs their own email address. We strongly encourage you, as an applicant, to ensure that the email address you have provided us with your application is current, secure, confidential, and readily accessible to you. Adjust Spam and/or other filters so that our emails are accepted. Please carefully read any notices that we send you and follow any instructions provided in a timely manner. We will not be responsible in any way if you do not receive our emails (i.e., for the non-delivery of our emails or if you fail to check your e-mail on a timely basis).
  • I acknowledge that I have read, understood, and agree to the above.
  
  19
  **ATTENTION GMAIL USERS**
  
  We have become aware of an increase in Gmail's spam filter sensitivity. Due to this change, it is possible that emails coming from San Bernardino County Human Resources may be marked as spam and will not make it into your Gmail inbox.
  
  For your convenience, the attached PDF document contains a step-by-step guide to create and apply filters within Gmail. Click this link to Once downloaded, follow the instructions so that you will receive future emails from San Bernardino County Human Resources.
  
  Note: If you apply the filters and still do not receive emails from San Bernardino County Human Resources you can check your (Neogov) account inbox. All notifications will appear there.
  
  • I understand
  
  20
  
  Applicant Acknowledgement - Application Complete: Thank you for taking the time to complete this application and supplemental questionnaire. Please be sure to review all information provided prior to submitting it as you cannot update or revise it once submitted. Your submitted application will be reviewed and evaluated as is. Please do not refer to a resume or other documentation in lieu of completing the employment history section or responding to the supplemental questions; they will not be reviewed or considered.
  Once your application has been successfully submitted, you will receive an onscreen confirmation and an email confirmation will be sent to the email address listed on your application. We recommend that you save and/or print these for your records. Please note: if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.
  
  • I acknowledge that I have reviewed my application and understand that I will not be able to update or revise any part of it once submitted.
  
  Required Question

• About the company

Notice