• Job Description

  Req#: req10097

  You’ll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet® Recognition consecutively since 2006.

  And you’ll want to stay at Billings Clinic for the amazing teamwork, caring atmosphere, and a culture that values kindness, safety and courage. This is an incredible place to learn and grow. Billings, Montana, is a friendly, college community in the Rocky Mountains with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine!
  
  You can make a difference here.

  About Us
  Billings Clinic is a community-owned, not-for-profit, Physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital. Learn more about Billings Clinic (our organization, history, mission, leadership and regional locations) and how we are recognized nationally for our exceptional quality.
  
  Your Benefits
  We provide a comprehensive and competitive benefits package to all full- and part-time employees (minimum of 20 hours/week), including Medical, Dental, Vision, 403(b) Retirement Plan with employer matching, Defined Contribution Pension Plan, Paid Time Off, employee wellness program, and much more. Click here for more information or download the Employee Benefits Guide.

  Magnet: Commitment to Nursing Excellence
  Billings Clinic is proud to be recognized for nursing excellence as a Magnet®-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years. Click here to learn more!

  Pre-Employment Requirements
  All new employees must complete several pre-employment requirements prior to starting. Click here to learn more!

  Human Resources Specialist (Full Time)
  HUMAN RESOURCES - 8755 (BILLINGS CLINIC CLINIC)
  req10097
  
  Shift: Day
  Employment Status: Full-Time (.75 or greater)
  Hours per Pay Period: 1.00 = 80 hours every two weeks (Non-Exempt)
  Starting Wage DOE: $20.66 - $25.83
  

  Under general supervision, the incumbent in this position assists human resource team with administrative and technical responsibilities supporting all areas of Human Resources and Organizational Development.

  Essential Job Functions
  

  • Supports and models behaviors consistent with the mission and philosophy of Billings Clinic and department/service.
  • Provides administrative support for all areas of Human Resources, including compensation, benefits, recruitment and compensation.
  • Provides administrative support in processing and coding of new hires, employee status changes, employee separations, FTE changes, new hires, re-hires, salary adjustments, employee separations, inactive status situations, secondary job codes and benefit related transactions.
  • Will also support benefit and compensation related projects including data entry, data verification, assembly of benefit packets, preparing letters/correspondence, and annual benefit enrollment.
  • Assist with reconciliation of billing invoices from carriers/vendors, annual benefit enrollment assistance, coding/balancing department invoices. Provides coverage and assistance for the main reception desk within HR. Answers telephones, assists walk-ins.
  • Assists in recruitment activities which may include coordinating interviews and other administrative support.
  • Provides coverage and assistance for the main reception desk within HR. Answers telephones, assists walk-ins. Assists with a variety of duties including gift certificate ordering, distribution and recording, ordering supplies, ID badge management, PTO cash in processing and other various duties. Develops and maintains effective office procedures and efficient workflow to include telephones, filing, copying, and faxing documents.
  • Identifies needs and sets goals for process improvements; meets all mandatory organizational and departmental requirements
  • Assists with vacancy incentive reviews, internal equity reviews
  • Maintains competency in all organizational, departmental and outside agency environmental, employee or patient safety standards relevant to job performance.
  • Performs other duties as assigned or needed to meet the needs of the department/organization.
  • Acts as an advocate and liaison, point of contact and resource for applicants providing information and responding to questions regarding positions within Billings Clinic.
  • Responsible for weekly maintenance of the Billings Clinic job posting, telephone job line, job postings on the web site and recruitment advertisements.
  • Assists Talent & Workforce Partners with developing, implementing and coordinating the employment, recruitment, placement, relocation and transfer programs in compliance with applicable government laws and regulations.
  • Assists with screening of qualified applicants for open positions, coordinating interviews and reference checking. Assists with coordinating travel arrangements.
  • Assists Talent & Workforce Partners with preparation for job fairs and college recruitment programs. Attends local job fairs and recruitment events and participates in promoting Billings Clinic as the employer of choice.
  • Maintains records and information in accordance with legal requirements. Assists with developing a variety of reports regarding recruitment activities and expenses. Develops and implements systems for information processing and reporting which meet the needs of the department and customers including position management.
  • Assists in composing and preparing correspondence.
  • Develops and maintains effective office procedures and efficient workflow to include telephones, filing, copying, and faxing documents.
  • Identifies needs and sets goals for own growth and development; meets all mandatory organizational and departmental requirements.
  • Maintains competency in all organizational, departmental and outside agency environmental, employee or patient safety standards relevant to job performance.
  • Performs other duties as assigned or needed to meet the needs of the department/organization. KNOWLEDGE OF / SKILLS /
  

  Knowledge, Skills, and Abilities
  

  • Billings Clinic policy and procedures, both organizational and departmental
  • Personal computers, hardware and software
  • Microsoft Office programs (i.e., Windows, Outlook, Word, Excel, & PowerPoint)
  • Billings Clinic Code of Business Conduct
  • Billings Clinic Corporate Compliance Program
  • HIPAA and confidentiality requirements
  • Job applicant’s rights
  • Customer service techniques and Personal Service Excellence (PSE) skills
  • Federal, state and other regulatory requirements governing human resource management and benefit administration
  • Professional communication skills, both verbal and written
  • Exercising initiative, judgment and decision making
  • Microsoft Office programs (i.e., Word, Excel, & PowerPoint, etc.)
  • Organization, prioritization and time management
  • Data analysis and problem resolution
  • Developing and maintaining databases and spreadsheets
  • Database extractions and reporting
  • Prepare a variety of reports and presentation materials which are accurate, concise and presented in a neat and orderly fashion
  • Conflict resolution
  • Incorporate population specific needs into all aspects of communication and patient care; scope of services provided will primarily encompass age groups from adolescent through geriatric; but may encompass all age groups
  • Communicate clearly and effectively, both verbal and written
  • Establish and maintain collaborative relationships
  • Work independently with minimal supervision
  • Work effectively in a team environment
  • Coordinate multiple projects simultaneously and complete within established time frames
  • Working with competing priorities and frequent interruptions
  • Concentrate and pay close attention to details
  • Position requires the highest degree of integrity and confidentiality due to the sensitive nature of information handled
  • Problems encountered require in-depth analysis and appropriate coordination
  

  Minimum Qualifications
  Education
  • High school graduate or equivalent; prefer two years college in related coursework
  
  Experience
  • One year of progressively more responsible work experience
  

  Billings Clinic is Montana’s largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana. Learn more at www.billingsclinic.com/aboutus

  Billings Clinic is committed to being an inclusive and welcoming employer, that strives to be kind, safe, and courageous in all we do. As an equal opportunity employer, our policies and processes are designed to achieve fair and equitable treatment of all employees and job applicants. All employees and job applicants will be provided the same treatment in all aspects of the employment relationship, regardless of race, color, religion, sex, gender identity, sexual orientation, pregnancy, marital status, national origin, age, genetic information, military status, and/or disability. To ensure we provide an accessible candidate experience for prospective employees, please let us know if you need any accommodations during the recruitment process.

• About the company

  Billings Clinic is a health care center based in Billings, Montana.

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