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Human Resources Virtual Assistant for a Physical Therapy and Rehab Clinic in the US (Home Based Part Time)
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Job Description
- Req#: 147741000083257020
Job Description
Recruitment & Hiring Support
• Schedule and coordinate interviews between candidates and leadership teams
• Source qualified candidates through job boards, recruitment platforms, databases, and social media
• Assist with candidate communication, follow-up, and interview coordination throughout the hiring process
• Coordinate and track background checks, onboarding documentation, and hiring progress
• Participate in and support virtual onboarding sessions for new hires
• Maintain recruitment tracking spreadsheets, applicant databases, and candidate pipelines
Compliance & Onboarding Support
• Monitor and track employee compliance requirements, including: Professional licenses and certifications, CPR certifications, OIG exclusion screenings, Required onboarding and annual training completion
Additional responsibilities include:
• Sending reminders regarding expiring credentials, incomplete documentation, and pending compliance items
• Assisting with onboarding records and employee file management
• Ensuring timely follow-up on compliance-related requirements
• Administrative & HR Support
• Draft professional HR, onboarding, and recruitment-related emails and communications
• Prepare reports, presentations, spreadsheets, and tracking documents as assigned
• Coordinate meetings, manage calendars, and schedule appointments
• Take meeting notes and maintain organized documentation
• Communicate professionally with candidates, employees, vendors, and leadership teams
• Conduct basic online research and administrative support tasks
• Perform additional operational and administrative duties as assigned by leadership
Skill Set
• Open to Filipinos only based in the Philippines. • Previous experience in Human Resources, recruitment, administrative support, customer service, or virtual assistant roles preferred • Excellent written and verbal communication skills • Strong organizational skills with exceptional attention to detail and follow-through • Ability to maintain confidentiality and professionalism at all times • Comfortable working independently in a fully remote environment • Strong time management, multitasking, and calendar management abilities Technical Skills & Requirements Proficiency with: • Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) • Virtual communication platforms such as Microsoft Teams, Zoom, and Google Meet • Spreadsheet management and tracking systems • Email and calendar management tools • General online administrative systems, databases, and recruitment platformsAbout the company
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