• Job Description

  Req#: 5293339

  ELLENSBURG SCHOOL DISTRICT #401

  JOB DESCRIPTION

  Position Title: Fiscal/Human Resources Support Specialist II

  Location: District Office

  Reports To: Director of Human Resources and Executive Director of Finance and Operations
  
  

  Join our team as a Human Resources/Fiscal Specialist II where you can make a significant impact on our workforce while developing your career in a supportive environment.

  Position Summary:

  The Fiscal and Human Resources Support Specialist plays a vital role in supporting both the Fiscal Services and Human Resources departments. This position provides specialized assistance in areas such as benefits coordination, leave administration, substitute processing, employee training tracking, and various accounting functions. The ideal candidate is detail-oriented, highly organized, and able to manage multiple processes with accuracy and confidentiality.

  Essential Duties and Responsibilities:

  Human Resources Support

  • Serves as the primary point of contact for district office reception.
  • Administer employee benefits programs including SEBB, PFMLA, and Navia, including monthly reconciliation and updates.
    
    
  • Track employee leaves (FMLA, PFMLA, L&I, unpaid leave), prepare and send leave letters, and maintain documentation.
    
    
  • Serve as Vector Training Coordinator, managing compliance with mandatory training.
    
    
  • Coordinate paraeducator required training and maintain compliance records.
    
    
  • Act as back-up for the Substitute Coordinator, including system entries and communications.
    
    
  • Audit ReadySub time off and ensure accurate payroll reporting.
    
    
  • Process volunteer forms and maintain required records.
    
    
  • Issue and manage employee ID badges.

  Fiscal Support

  • Assist Payroll with timesheet entry and auditing tasks
  • Support auditing of Accounts Payable (A/P) records to ensure accuracy and compliance.
    
    
  • Assist with receipt of revenue for the District Office and related tracking.
    
    
  • Provide support in other fiscal processes and special projects as assigned.

  Minimum Qualifications:

  • High school diploma or equivalent required; AA degree or equivalent experience preferred.
    
    
  • Two years of experience in school district payroll, human resources, or accounting preferred.
    
    
  • Working knowledge of SEBB benefits, FMLA, L&I, PFMLA, and unemployment processes is a plus.
    
    
  • Proficiency in Microsoft Office and Google Suite; knowledge of school HR/Payroll systems (e.g., Skyward, ReadySub) preferred.
    
    
  • Strong communication skills and ability to maintain confidentiality.
    
    
  • Detail-oriented with excellent organizational and time management abilities.
    
    

  Working Conditions:

  • Office setting; frequent use of computer and telephone.
    
    
  • Interacts with employees, vendors, and state agencies.
  • May require extended periods of sitting and repetitive tasks.

  CONDITIONS OF EMPLOYMENT:

  • The current opening will be a classified, non-represented, FLSA Non-exempt, administrative HR/Fiscal Specialist II position with for a total of 40 hours per week, 260 days/ year, with holidays, vacation, sick leave, and salary in accordance with the Ellensburg School District Pro-Tech Terms and Benefits Agreement.

  BENEFITS: Health insurance benefits for employees working 630 hours or more per year include medical, dental, vision, life, and long-term disability plans through the School Employees Benefits Board (SEBB).

  School employees | Washington State Health Care Authority

  Retirement benefits provided through the WA State Department of Retirement Systems (DRS).

  State of Washington: Department of Retirement Systems

  Full time positions are 8 hours per day for 260 days.

  260 Day Employees - Paid leave benefits to include 12 days of sick leave, three personal leave days

  This job description is not an employment agreement or contract. Ellensburg School District administration has the exclusive right to alter this job description at any time without notice. The statement contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, or equalize peak work periods or otherwise balance the workload

• About the company

  Home - Ellensburg School District 401

Notice