Ontario Tech University
IDRR Administrative Assistant-Limited Term
This job is now closed
Job Description
- Req#: req1420
- Provide front-line administrative assistance.
- Website management (update and maintain company website).
- Social media coordination (develop and execute social media strategies to increase IDRR awareness.
- Support the Director (calendar, meetings, appointments, travel etc.).
- Attend/arrange and take minutes at meetings called by the Director and Research Administrator.
- Maintain electronic and paper files for the Director.
- Provide administrative support for orientations, workshops, and other programs.
- Manage assets and inventory.
- Assist in the planning and preparation of special events.
- Photocopying/scanning documents.
- Provide routine correspondence, reports, etc. as required.
- Reconcile monthly BMO Statements for the Director, Research Administration Officer, and the CCGI Lead.
- Prepare expense reimbursements for IDRR projects.
- Support the preparation and submission of materials for presentations, publications, and grants.
- Advanced skills in Microsoft Office and web applications.
- Strong writing and editing skills.
- Excellent organizational skills and attention to detail.
- Effective communication and interpersonal abilities.
- Experience in producing reports.
- Experience with CIHR Common CV.
- Ability to organize multiple tasks in order of priority.
- Excellent interpersonal and customer service skills.
- Comprehensive knowledge of health care, organizational/office practices, procedures and standards.
- Ability to produce high-quality work following University standards.
- Ability to maintain confidentiality.
- Ability to work well under pressure and use good judgment in assessing difficult situations.
- Demonstrated ability in collecting, maintaining and disseminating detailed information.
- Completion of a one year post-secondary education program or equivalent of education and experience
- At least 1-3 years of related administrative experience, preferably in a university/research setting or experience working as a research assistant.
IDRR Administrative Assistant-Limited Term
Tracking Code: req1420
Faculty/Department: Faculty of Health Sciences
Number of Positions: 1
Appointment Type: Limited Term, 18 Months
Hourly Rate: 26.99 per hour
Posting Date: December 16, 2024
Closing Date: January 14, 2025
Job Summary: The successful candidate will join a team of professionals in the Institute for Disability and Rehabilitation Research (IDRR) and will be dedicated to supporting the Director and Management in striving for excellence. The Administrative Assistant exercises judgment and independence to provide complex administrative support services to senior professional personnel and will play a crucial part in maintaining our online presence, supporting day-to-day administrative tasks, including coordinating and maintaining written and/or electronic calendar/schedules for assigned personnel; utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials; social media and website maintenance; coordinating, organizing or planning meetings/events; ensuring efficient operation of the office; performing clerical support functions; performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned. This is a hybrid position. The offices are located in Oshawa and North York.
Nature of work:
This position reports to the Research Administration Officer and Director and will work closely with faculty and staff, including the existing staff of the IDRR working towards their mandate.
Responsibilities/accountabilities:
Required Skills:
Required Education:
* Verification of Academic credentials may be required
Required Experience:
How to Apply:
Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until January 14, 2025 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.
Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.
If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy.
The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.
Job Location: Oshawa, Ontario, Canada
Expected Start Date: 1/8/2025
Expected End Date: 7/31/2026
About the company
The University of Ontario Institute of Technology, corporately branded as Ontario Tech University or Ontario Tech, is a public research university located in Oshawa, Ontario, Canada.