• Job Description

  Req#: 5009727
  Leads, coordinates, and participates in clerical and administrative support functions.
  • Compose and type letters, memos, and reports from verbal or written instructions;
  • Arrange meetings and travel;
  • Perform administrative functions related to records management, and preparation of vouchers for expenses;
  • Prepare confidential correspondence;
  • Explain policies and procedures;
  • Answer phones and greet visitors; provide assistance;
  • Lead and coordinate activities of clerical support staff;
  • Interview and assist in selection of clerical staff and provide input for employee evaluation;
  • Develop and implement file and records management procedures;
  • Maintain a calendar of events for supervisor by making appointments, scheduling conferences, confirming meetings, and reminding supervisor of commitments;
  • Collect and assemble information needed by supervisor for special projects, reports, and meetings. Maintain records and prepare report summaries from retrieved information;
  • Maintain a variety of official records and reports, publish legally required notices.
  Completion of a high school diploma or the equivalent with an additional three to six years of increasingly responsible secretarial experience; or any combination of relevant education and experience which provides the following:
  
  Valid Driver's LicenseKnowledge of:
  • The organization, function, and policy of a municipal government;
  • General budgeting and personnel practices;
  • Office practices and procedures;
  • Basic computer principles and procedures;
  • Basic mathematical principles and methods;
  • Proper public contact and telephone etiquette.
  Ability to:
  • Spell and use good grammar;
  • Work under pressure;
  • Supervise the work of others;
  • Transcribe material from a recording system;
  • Communicate effectively with others;
  • Perform computer/word processing functions;
  • Maintain confidential data and information.
  Physical Requirements
  • Occasionally bend and kneel during the shift;
  • Occasionally lift and carry up to 10 pounds;
  • Occasionally rotate upper trunk to the right or left while sitting or standing;
  • Push and pull objects;
  • Place arms above, at or below shoulder height;
  • Type on a compute keyboard.

• About the company

  Lubbock is the 11th-most populous city in the US state of Texas and the county seat of Lubbock County.

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