• Job Description

  Req#: 1365
  false false false EN-US X-NONE X-NONE
  General Statement of Duties
  
  Performs a variety of complex legal secretarial and clerical duties designed to expedite legal services provided through the County Prosecuting Attorney's Office; performs related work as required.
  
  Classification Summary
  
  The principal function of an employee in this class is to perform legal secretarial and clerical duties. The work is performed under the direct supervision of the Prosecuting Attorney and Chief Deputy Prosecuting Attorney. Considerable independent judgement is granted to this position within established guidelines. The principal duties of this class are performed in a general office environment.
  
  
  • Provides to defendant or defendant's attorney all citations, police reports, statements, media, prior convictions, witnesses names, and any and all other disclosable information pertaining to defendant's case;
  • Prepares, formats and/or proofreads general correspondence, including letters, inter-office memoranda, opinions and legal documents such as petitions, orders, motions, complaints, informations, indictments, jury instructions, notices, subpoenas, legal briefs, search warrants and returns, writs of various kinds, and or other legal documents;
  • Prepares supplemental discovery disclosures when new information comes available;
  • Ensures all discovery documents are signed by an attorney, copied, sent to defendant or defendant's attorney, and filed with court;
  • Meets and coordinates with victims of various crimes, including violent and sex crimes, and provides emotional support when necessary for child victims called to provide testimony during trial or other proceedings.
  • Assures that all files and documents for review or court are present;
  • Assures proper notification is given to police officers, witnesses, victims, or others involved;
  • Reviews and verifies file notes for accuracy and inputs data in computerized case management system;
  • Utilizes case management system database to generate various statistical and informational reports;
  • Assists attorneys in meeting various case deadlines;
  • Prepares pleadings, memoranda, and correspondence on behalf of multiple attorneys, including all documents that need to be filed with court such as motions, complaints, informations, orders, petitions, mental commitments, probation violations, subpoenas duces tecum, and affidavits;
  • Maintains office files and ensures proper filing of documents with court and opposing counsel;
  • Arranges calendar court dates;
  • Opens new cases;
  • Orders suspension packets and other certified records as needed;
  • Enters new cases in an electronic case management program;
  • Records calendar dates in an electronic case management program;
  • Manages the appearances of witnesses and law enforcement for assigned cases including calling off appearances when appropriate;
  • Performs primary secretarial duties such as answering phones, filing, taking messages, direct calls, answering questions, scheduling appointments, and opening, logging, and distributing incoming documents;
  • Processes cases for criminal, juvenile, post-conviction, child protection, probation violation, involuntary mental commitments, investigation, appeals, and other county cases;
  • Closes case files when appropriate with an understanding and ability to follow county protocol regarding records retention;
  • Responds to citizens' questions and comments in a courteous and timely manner;
  • Performs all work duties and activities in accordance with County policies, procedures and safety practices.
  • Performs other related duties as required
  
  
  Knowledge, Skills and Abilities
  
  Knowledge of:
  
  • The court system and how it functions;
  • The operation of computer and various software applications for word processing, internet, Westlaw, ICOURTS, Odyssey, etc.;
  • Modern office practices, procedures, and equipment;
  • English grammar and punctuation;
  • Various filing and record keeping systems.
  
  
  Ability to:
  
  • Conduct basic research;
  • Interact with community members and victims in an empathetic and professional manner;
  • Operate standard office equipment such as computer, calculator, copy machine, transcriber, and facsimile;
  • Communicate effectively, verbally and in writing;
  • Maintain courteous, professional and effective working relationships with employees at all levels of the organization, the public, and/or representatives of external organizations;
  • Read, compose and comprehend simple instructions, short correspondence and memos;
  • Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals;
  • Be versatile and be able to change tasks with minimal notice;
  • Remain calm and courteous with the public and officers in all situations;
  • Respond to citizen requests in an effective manner;
  • Understand and follow oral and written policies, procedures, and instructions;
  • Make sound and reasonable decisions in accordance with laws, ordinances, regulations and established procedures;
  • Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
  • Demonstrate integrity, ingenuity, and inventiveness in the performance of assigned tasks.
  
  
  Acceptable Experience and Training
  
  • High school diploma or GED, and;
  • Minimum one-year experience in an office environment; knowledge of legal environment preferred, or;
  • Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
  • Must be able to pass a background check and drug test prior to hire.
  
  
  Essential Physical Abilities
  
  • Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively;
  • Sufficient vision, with or without reasonable accommodation, which permits the employee to establish office and financial records;
  • Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate computer and office equipment;
  • Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to work in an office setting and lift or move up to 25 pounds.
  
  
  Position to remain open until filled.
  
  Monday through Friday 8:00 am through 5:00 pm with a one hour lunch break.

• About the company

  The best remote jobs for you

Notice