• Job Description

  Req#: 8A8QNz5X0A

  We Are Committed to an Inclusive Workplace

  At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.

  We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

  How You Will Contribute

  The Manager of Curatorial Affairs provides thoughtful and skilled daily support to the Director of Curatorial Initiatives and the Deputy Director for Collections by helping to manage the demands within these areas of the Executive Offices. This position requires the ability to perform in a high-volume, fast-paced office environment with minimal supervision. The individual works closely with all museum staff, Trustees, and donors to coordinate information, meetings, events, and processes and to conduct research under the supervision of the Director of Curatorial Initiatives and the Deputy Director for Collections to advance the museum’s curatorial objectives. This position requires the utmost confidentiality, discretion, diplomacy, and professional demeanor.

  Specifically, you will:

  Provide the Director of Curatorial Initiatives and the Deputy Director for Collections with support by:

  • Facilitating the organization and implementation of projects run by the Director of Curatorial Initiatives and the Deputy Director for Collections across all of the museum’s curatorial departments
  • Ensuring that all projects, works in progress, and relationships with both internal and external constituents receive timely focus.
  • Assisting with maintaining the schedule and calendar for the Director of Curatorial Initiatives and the Deputy Director for Collections.
  • Coordinating meetings, events, and programs with staff, Trustees, constituents, colleagues, and others.
  • Conducting project research as directed by the Director of Curatorial Initiatives and the Deputy Director for Collections.
  • Assisting with the management of special initiatives and projects as requested.
  • Recording and distributing minutes from meetings
  • Answering, screening, and directing calls as appropriate.
  • Organizing and maintaining electronic and paper files of all correspondence, memos, proposals, etc. generated and received by the Director of Curatorial Initiatives and the Deputy Director for Collections.
  • Preparing, composing, and editing documentation and responses as needed.
  • Responding to internal and external inquiries and preparing and distributing written/electronic correspondence and information as needed.
  • Maintaining and updating files and contact information.
  • Maintaining budgets and expense logs. Preparing invoices for signature and payment.
  • Organizing travel and ancillary arrangements for the Director of Curatorial Initiatives and the Deputy Director for Collections, preparing detailed itineraries as needed.
  • Performing duties in close collaboration with the Deputy Director/Chief Curator and their executive administrator.
  • Assisting the Director of Curatorial Initiatives and the Deputy Director for Collections in monitoring and effectuating policies in connection with management of the division of Curatorial Affairs, including with respect to labor and employee relations.
  • Performing other duties as assigned.

  Your background and experience include:

  • Bachelor’s degree or equivalent experience.
  • Several years of experience providing administrative support at the executive level.
  • Strong computer skills; must be proficient in MS Office suite, specifically Word, PowerPoint, Excel, and Outlook.
  • Excellent written and verbal communication skills. Proficiency in languages in addition to English is highly desirable.
  • Must be able to work in a fast-paced work environment.
  • Experience in a professional environment demanding thoughtfulness and confidentiality with ability to relate well to people from many different backgrounds.
  • Professional demeanor, especially under pressure.
  • Strong attention to detail and ability to work accurately under deadline.
  • Demonstrated interest and knowledge of the arts; experience working in the nonprofit sector and/or a museum preferred.

  Position and Compensation Details

  • The minimum salary for this position is $48,000.
  • This position is full-time, exempt, and 35 hours per week.
  • This position reports to the Director of Curatorial Initiatives.
  • Physical requirements:
    • Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus.
    • Able to move item up to 10 pounds
  • COVID-19 vaccination required.
  • Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

  Institutional Requirements

  • Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum, and protects and enhances its reputation and standing within the community of museums.
  • Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
  • Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
  • Maintains confidentiality.
  • Adheres to all museum protocols, procedures, rules, and policies.

  Application Timeline

  Applications will be reviewed on a rolling basis. We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.

  What We Offer

  Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:

  • Free general admission to the museum for you and your immediate family
  • Discounted guest tickets for admission
  • Discounts on gift memberships
  • Special staff tours and presentations from our curatorial and conservation teams
  • Discounts at the museum restaurant, museum cafés, and museum retail and online stores

  We offer a comprehensive benefits package for employees* including:

  • Medical, dental, and vision benefits
  • Fully paid short-term disability insurance, long-term disability insurance, and life insurance
  • Health savings or flexible spending account program
  • Retirement savings program with museum match
  • Paid vacation, personal days, sick days, and holidays

  *Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure.

• About the company

  The Philadelphia Museum of Art is an art museum originally chartered in 1876 for the Centennial Exposition in Philadelphia.

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