CLASS TITLE: Materials Handler I
LOCATION: Grand Junction, Colorado
PRIMARY PHYSICAL WORK ADDRESS: 1100 North Avenue, Grand Junction, CO 81501
SALARY: $19.14-$26.80 Hourly
SALARY NOTE: Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
OPENING DATE: 03/07/2024
CLOSING DATE: 03/24/2024 11:59 PM MST
JOB TYPE: Full-Time
FLSA STATUS: Non-Exempt; position is eligible for overtime compensation.

Primary Job Duties: The Shipping & Receiving Manager is responsible for all incoming and outgoing campus shipping and freight, provides the logistical distribution across multiple campuses of campus freight, packages, and mail. The position provides the single point of contact for all shipping carriers and for campus stakeholders seeking packages This position provides support to fleet management with vehicle and field support for campus vehicles. This position manages and is responsible for work study students to augment Purchasing staff to increase field efficiency in daily distribution. The Shipping & Receiving Manager provides equipment maintenance and repair oversight for vehicles and equipment used in support of receiving freight and on campus distribution including but not limited to two mini trucks, a forklift which supports functions across campus, a 15-passenger van and various small equipment including pallet jacks, dollies and other freight moving tools.

Logistical abilities in complexities of off-load are required to assess best methods to retrieve freight including pallet pulls, fork extensions and optimum placement of delivering trucks for offload. Shipping & Receiving Manager is responsible for successful daily deployment of deliveries on campus while maintaining availability for freight offload as received at the warehouse destination.

The Shipping & Receiving Manager is required to be proficient in the full receiving functionality and Central Stores module in the campus ERP Banner and the department’s eProcurement system Source360. The Manager will have a working knowledge of Excel with the ability to compile data and run spreadsheets in support of the warehouse functions. The Manager will be proficient in the Microsoft Office Suite as it relates to the job with Outlook and Teams as one primary form of communication.

The Shipping & Receiving Manager also has working knowledge of campus mail distribution on campus and will often provide support for campus mail retrieval from central USPS location, mail sorting, on campus mail delivery and outgoing mail pick up for metering on a daily basis. Support for all campus distribution functions is a position expectation in staff absence. Duty Statements include but are not limited to:

Receipt of all in-bound freight and package deliveries from carriers (37% of Job):
Responsible for package chain of custody from receipt through on-campus delivery utilizing campus technology and tools.

On-campus delivery of packages and freight (35% of Job):
Sort and distribute all packages from central receiving to stakeholder departments across main and auxiliary campuses. Provide strategic logistical support for freight deliveries and complex orders.

Central Stores Inventory (5% of Job) + Campus Copier Consumable Inventory (3% of Job):
Maintain inventory of single commodity stock item for campus issuance and delivery. Maintain inventory of copier consumables on campus for on-campus delivery to stakeholder department on as needed basis.

Capital Asset Management (5% of Job):
Identify, tag, log and monitor capital assets on campus reporting inventory to the Controller’s Office as needed.

Functional Warehouse Set up (5% of Job):
Maintain organized warehouse space to effectively preserve working space and allow storage of items with easy identification, assist Facilities with surplus identification and relocation.

Data Entry (5% of Job):
Manage University’s UPS account providing shipment reconciliation and payment activities for vendor invoices at discretionary levels under Purchasing department oversight.

Fleet Rental Van Support (3% of Job):
Provide maintenance support to the University’s academic rental fleet of 15-Passenger vans.

Other duties as assigned (2% of Job):
Includes but not limited to working with Facilities on projects as needed.

Decision Making:

• Schedules/plans delivery based on stakeholder departments and package volume.
• Recommends whether to replace or repair equipment based on economics/cost.
• Interviews and selects work study candidates for warehouse work in Shipping & Receiving.
• Determines best freight off load plan and method of execution.

Complexity examples could include:

• Inbound freight has damage which must be noted and communicated to carrier and vendor.
• Inbound package piece counts do not match manifest, shortages must be noted with carrier and vendor.
• Freight offload entails complexity, best method of freight retrieval onboard is determined by the position.
• Freight/package receiving is heavy and check in is required while outbound campus packages must be delivered, position must determine best method for accomplishing both tasks.

MINIMUM QUALIFICATIONS, SUBSTITUTIONS, CONDITIONS OF EMPLOYMENT & APPEAL RIGHTS

Experience Only:

One (1) years of shipping & receiving experience inclusive of:

• Must have 6 months direct carrier package receipt experience [Receiving from common carriers ie. FedEx, UPS, DHL, USPS]
• Must have 6 months delivery experience.
• Must have evidence of computer data entry.
• Evidence of excellent customer service.

Experience and Education Required:

• Must have a high school diploma or equivalent.

Preferred Qualifications:

• Evidence of increasingly complex strategic freight receiving and delivery
• Technical skillset including data entry &/or reporting from enterprise ERP system.
• Prior history of higher education campus delivery.
• Active forklift operation certification and demonstrated work history with forklift use.

Conditions of Employment:

• Must be able to pass pre-employment physical and drug screen.
• Possession and maintenance of valid Colorado driver’s license (Position requires ability to drive motorized vehicle and/or mini trucks for delivery on main and auxiliary campuses)
• Essential Services Designation (Required to be on duty to perform essential and/or emergency services of the University without delay or interruption.)
• Pass a Background Check.
• Possession of forklift certification or ability to receive forklift certification within 30 days of hire.

How to Apply: P Complete applications will have attached:

• Candidates who wish to assert Veterans' Preference must attach a copy of their DD214 to their application. Failure to submit a DD214 form will result in being denied Veterans Preference.
• Cover Letter
• Resume
• At least three professional references which include the name, phone number, email address and relationship who can attest to your ability to perform the job you are applying for. Professional references should include at least one current or former supervisor. Professional reference may also include current or former employers, colleagues or other professionals who have first-hand knowledge and can recommend you for employment.

Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

If not applying online, submit applications to: Colorado Mesa University, Human Resources, 1100 North Avenue, Grand Junction, CO 81501. Please direct your inquiries to our Human Resources Recruiter Zachary Sargent, at ztsargent@coloradomesa.edu or 970-248-1655.

Methods of Appointment: Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.

ATTENTION! The first stage of the comparative analysis process for candidates who meet minimum qualifications is an application review. Therefore, it is paramount that you follow directions provided in this job announcement and address in detail your experience with the duties and requirements mentioned above in the experience portion of your application.

SUPPLEMENTAL INFORMATION: Resumes may be included, but applications stating "See Resume" for experience will not be accepted in lieu of the properly completed State of Colorado application forms.

IMPORTANT INFORMATION: Applications are part of the selection process and will be reviewed to determine if you meet the minimum qualifications for the position. Be sure the requirements listed above are specifically addressed on your application; failure to do so may result in the rejection of your application. Also, as applications may serve as all or part of the comparative analysis process for this position, it is to your benefit to address your experience with the duties listed above in detail. Applications may be evaluated by a panel of subject matter experts who will rate your education, training and experience as demonstrated on your application. Attach additional pages if necessary to fully explain your experience and education.

Your application will be reviewed by a qualified Human Resources Specialist to determine if you meet the minimum qualifications. If it is determined that your application does not meet the announced minimum qualifications, you will be notified in writing and may contact Zachary Sargent at 970-248-1655, within two days of the receipt of the notice, to attempt informal resolution of the matter. If you still do not agree with our decision regarding your qualifications, you have the right to have that decision reviewed by the State Personnel Director. Your request for a Director's review must be received in the State Personnel Director's office within ten days from your receipt of the letter informing you that you do not qualify and should include the following: 1) Job Title; 2) Agency involved; 3) Name of the agency representative spoken to during informal resolution attempts; 4) Date(s) of the conversations; 5) Specific issue(s); 6) Reason it is believed the decision was arbitrary, capricious, or contrary to rule or law. Direct your request to:

State Personnel Board
633 17th Street, Suite 1320
Denver, CO 80202-3604
Fax: 303-866-5038

To request a director’s review, you are required to complete and submit the Colorado State Personnel Consolidated Appeal/Dispute form, available at https://spb.colorado.gov/forms-and-filing. Instructions for completing the form, as well as State Personnel Board Rules and Director's Administrative Procedures, are also available on the same website. Public libraries offer internet access. If you are not able to access the forms on the internet or if you require assistance, please contact our Human Resources Office.

Appeal Rights: Under Colorado State Statute and State Personnel Procedures you have the right to request a review of or appeal to the State Personnel Director any step of the selection process, if you believe the action taken to be arbitrary, capricious or contrary to rule or law. If you believe the content of an examination was arbitrary, capricious, or contrary to rule or law (scores and ranks are not considered as conduct or content), your appeal must be in writing and received no later than 10 calendar days from the date the examination was administered. Utilizing the Colorado State Personnel Consolidated Appeal/Dispute Form, which can be found at https://spb.colorado.gov/forms-and-filing, send appeals to the appropriate address as indicated on the Consolidated Appeal/Dispute Form. The above ten-day deadline and appeal procedures apply, as well, to all charges of discrimination.

Address Confidentiality Program: If you are covered by the Address Confidentiality Program, CRS 24-21-201 through 24-21-214, please notify the HR office or analyst listed on this announcement so that you are provided the appropriate time extension for notifications provided by U.S. mail. The extension allowed under this program applies only to U.S. mail notifications that include a deadline of 10 days or less.

ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact the CMU Human Resources Office by phone or email at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date."

THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER

The State of Colorado believes that equity, diversity, and inclusion drive our succession, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Mesa University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Caselyn Henriques, at Colorado Mesa University, at chenriques@coloradomesa.edu or 970 248-1578.

Reasonable accommodations may be made to allow individuals with disabilities to perform the essential duties of the position.