• Job Description

  Req#: 10198

  POSITION SUMMARY

  Pay Range: $42.06 to $65.71

  Relocation Assistance available up to $15,000

  Position Summary

  The Materials Manager works as a key member of the Materials Management team and ensures high quality products are being supplied to the organization while adhering to regulatory requirements and optimizing costs. Contributes to a positive work environment that promotes Hillsboro Medical Center values.

  Essential Functions

  Job Duties & Responsibilities

  Function Management. Manages Materials Management programs, policies, and procedures in a manner that effectively supports organizational needs. Representative duties and responsibilities include, but are not limited to:

  • Utilizes purchasing contracts and services to maximize the organization's investment in supplies, equipment and services.
  • Plans, schedules and leads Value Analysis meetings including follow up and required actions for product changes or trials.
    • Acts as a liaison collaborating with OHSU regarding Value Analysis work.
  • Systematically tracks and maintains the Automated Materials Management System to assure accuracy in reporting, pricing, and invoicing.
  • Develops and maintains departmental policies and procedures and provides input for corporate policies with respect to area of responsibility.

  People Management. Provides leadership oversight and direct supervision for assigned staff to ensure consistent delivery of high-quality services. Executes leadership and supervision tasks in an accurate, equitable, timely and effective manner to meet service and performance expectations. Representative duties and responsibilities include, but are not limited to:

  • Manages and leads employees from selection and hiring through offboarding/separation. Coaches, mentors, and supports supervisors and subordinate staff in the performance of their duties. Establishes clear expectations and fosters an environment that supports effective communication through effective use of formal and informal discussion, 1:1’s, huddles, and staff meetings.
  • Proactively monitors and manages employee satisfaction and engagement, turnover, training and development, and performance. Responds to union grievances. Takes appropriate action to identify and resolve concerns or issues.
  • Acts as the first line of mediation for conflicts between staff and/or patients and staff. Develops and implements skills-training and scripting for dealing with difficult patients/customers and service recovery appropriate to the setting.
  • Manages department staffing. Takes action to fill positions and manage schedules to meet workflow demands. Ensures timely processing of timecards and leave requests.

  Financial Management: Leads department financial processes and related activities. Representative duties and responsibilities include, but are not limited to:

  • Monitors and manages department financial performance using appropriate metrics and measures.
  • Responsible for understanding, monitoring, and managing assigned budgets. Seeks opportunities to reduce expenses and optimize supply utilization. Works closely and proactively with senior leader(s) to plan and develop operational and capital budgets and to address any financial challenges that may arise.
  • Acts as the decision maker at the department level, within the scope of approved budgets and operational plans. Analyzes data and uses sound judgement in making independent decisions.

  JOB SPECIFICATIONS

  Minimum Qualifications

  Education & Experience

  Required:

  • Bachelor’s degree in a job-related field, or an equivalent combination of education and experience
  • 5+ years of job related experience
  • 2+ years of progressively more responsible leadership/supervisory/management experience including problem solving, coaching, managing change and team development in a customer focused environment

  Required Knowledge, Skills, and Abilities

  Knowledge of:

  • Medical supplies, equipment, and healthcare industry practices
  • Inventory management systems and software
  • Applicable regulatory requirements, including those of accrediting bodies and other relevant agencies
  • Financial management principles, including budgeting and cost analysis

  Skill in:

  • Effectively interacting with vendors, hospital staff and management verbally and in writing
  • Negotiating to obtain the best possible pricing and terms from vendors
  • Managing and prioritizing multiple tasks in a fast-paced environment
  • Utilize Microsoft Office Suite particularly Excel, Outlook and Word to evaluate programmatic elements and communicate with internal teams and external partners and vendors

  Ability to:

  • Develop and implement purchasing strategies
  • Evaluate, select and negotiate contract terms with vendors
  • Establish and maintain optimal inventory levels
  • Maintain storage and distribution of materials
  • Develop and manage budgets and control costs
  • Supervise, train and evaluate staff
  • Ensure compliance with regulatory requirements

  Additional Posting Information

  Hillsboro Medical Center believes in providing equal employment opportunities for all qualified individuals. Recruitment, hiring, promotions, transfers, working conditions, training, and compensation will be based on qualifications without regard to race, color, sex, sexual orientation, gender identity, religion, age, creed, national origin, marital status, family relationship, veteran status, genetic information, physical or mental disability, or any other status or characteristic protected by applicable law. We further commit ourselves to continuing the practical application of this policy in our daily business conduct.

• About the company

  Tuality Healthcare is a non-profit, community health care organization based in Hillsboro, Oregon, United States.

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