• Job Description

  Req#: 496016

  POSITION SUMMARY:

  The Membership Specialist serves as part of a team that provides administrative and project support for the PHS Development Department, including customer service, data entry, and information analysis. This position is primarily focused on development functions related to membership, annual fund fundraising efforts, and data anaylsis, and works collaboratively with the development team to produce solicitation materials, process gifts, generate acknowledgement letters, produce giving reports, and support events. This position will require extensive knowledge of PHS development and membership programs and other organizational activities as well as fundraising databases and best practices.

  
  

  ESSENTIAL FUNCTIONS:

  · Manage daily constituent data entry in Raiser’s Edge and Ticketure including gifts and membership transactions with primary focus on direct mail fundraising efforts

  · Generate correspondence for development including solicitation mailings and acknowledgement letters

  · Manage Membership email inbox and respond to incoming membership inquiries

  · Assist with member and donor services projects including constituent record management, acknowledgement and benefit fulfillment, creation and implementation of stewardship activities, and Flower Show membership ticketing coordination

  · Assist with event data entry in concert with the Development Services Coordinator

  · Develop, streamline, automate and maintain procedures associated with gift entry, membership tracking and other essential tasks

  · Create, generate, and distribute daily and monthly gift reports. Assists with additional financial reporting and monthly reconciliation projects.

  · Assist with development events including creation of materials and occasional staffing as needed

  · Provide data management and reporting as assigned

  · Contribute to positive constituent relations through professional, friendly and responsive telephone, email, and face-to-face interactions with all PHS constituents

  · Maintain the highest quality and integrity of data in all of PHS’s established databases. Recognize and correct inaccuracies and inconsistencies in data. Assist with large-scale updates and data hygiene projects. Monitor and edit database records and information as necessary.

  · Assist with special divisional projects as assigned

  
  

  SUPPORTIVE FUNCTION AND RESPONSIBILITY

  · Participates in PHS events throughout the year including major fundraisers and the Philadelphia Flower Show

  · Provides support to PHS activities, special events, and other related responsibilities as assigned

  · Helps to enlist new and retain existing donors by sharing the benefits of PHS membership with partners, advisors, program participants and others

  · Remains current with organization information and changes

  · Promotes and applies teamwork skills

  · Notifies appropriate individuals promptly of problems or unusual matters of significance

  · Complies with the organization’s safety regulations, policies and procedures

  · Execute emergency procedures in accordance with organizational standards

  · Attend appropriate meetings and training sessions

  · Adheres to the highest standards of professional ethics

  
  

  EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

  · Bachelor’s Degree preferred

  · 2-3 years of fundraising and/or non-profit experience a plus

  · Excellent written and verbal communication skills

  · Knowledge of Raiser’s Edge (or other fundraising database software) and Microsoft Office is preferred

  · Close attention to detail, accuracy, and timeliness

  · Excellent interpersonal skills and ability to appropriately manage sensitive and confidential information

  · Must be committed to the mission of the Pennsylvania Horticultural Society

  · Adheres to the highest ethical standards

  
  

  PHYSICAL DEMANDS

  This is largely a sedentary role; however, some physical demands are required. This includes the ability to lift files, open filing cabinets and bend or stand as necessary.

• About the company

  The Pennsylvania Horticultural Society uses horticulture to advance the health and well-being of the Greater Philadelphia region.

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