• Job Description

  Req#: 14406
  Overview
  
  POSITION TITLE (Oracle title)
  
  DEPARTMENTAL BUDGET ANALYST
  
  WORKING TITLE
  
  Magnet Schools Assistance Programs (MSAP)-Budget Analyst/Elevate
  
  SCHOOL/DEPARTMENT
  
  Magnet and Curriculum Enhancement Programs
  
  LOCATION
  
  Crossroads I, Cary, NC
  
  PAY GRADE
  
  Noncertified Grade 25
  
  FLSA STATUS
  
  Nonexempt
  
  ELIGIBILITY FOR EMPLOYMENT CONTRACT
  
  No
  
  WORK WEEK SCHEDULE
  
  Monday-Friday (occasional evenings and weekends)
  
  POSITION PURPOSE:
  
  Analyzes, verifies, coordinates, and reconciles MSAP budgets to ensure the maximized use of resources; complies with local, state, and federal fiscal requirements. Focuses on compiling and generating data relevant to program development and budget accountability. Collaborates with teachers, administrators, vendors, and the school system's Purchasing and Budget departments to track encumbrances and invoices to facilitate the reconciliation of accounts and to ensure effective use of resources to improve student performance. This position is grant funded and is expected to end September 30, 2028.
  
  MINIMUM QUALIFICATIONS:
  
  KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)
  
  • Considerable knowledge of generally accepted accounting practices and principles;
  • Considerable knowledge of working with contracts;
  • Considerable knowledge of Microsoft Office, specifically Word and Excel; Google Apps;
  • Strong skills in budget, purchasing, and procurement procedures;
  • Critical thinking and problem-solving skills;
  • Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
  • Ability to operate accounting systems for data management, problem resolution, and information research;
  • Ability to meet deadlines;
  • Ability to proofread documents and prepare clear and comprehensive reports;
  • Ability to exercise independent initiative to perform both original and recurring assignments, and exercise judgment in the absence of clear directives;
  • Ability to establish and maintain effective working relationships with school system staff, external agencies, vendors, and the community.
  
  
  EDUCATION, TRAINING, AND EXPERIENCE
  
  • Associate's degree from a regionally accredited college or university in business, accounting, or related field; AND
  • Five years of experience in finance, accounting, or related field; OR
  • An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job.
  
  
  CERTIFICATION AND LICENSE REQUIREMENTS
  
  None
  
  PREFERRED QUALIFICATIONS:
  
  • Bachelor's degree from a regionally accredited college or university in business or accounting;
  • Knowledge of Wake County Public School System (WCPSS) financial systems and processes;
  • Experience working with Oracle based accounting systems.
  
  
  ESSENTIAL DUTIES AND RESPONSIBILITIES:
  
  1. Analyzes, verifies, coordinates, and reconciles MSAP budgets to ensure the maximized use of resources; complies with local, state, and federal fiscal requirements.
  2. Collaborates with teachers, administrators, vendors, and the school system's Purchasing and Budget departments to track encumbrances and invoices to facilitate the reconciliation of accounts and to ensure effective use of resources to improve student performance.
  3. Initiates, prepares, and processes all budget-related transactions (e.g., transfers, amendments, purchase orders, travel, direct pays, etc.) including obtaining the budget manager's signature, verifying available balances, identifying new account codes, resolving discrepancies, assigning transaction numbers, verifying data, distributing documents, and maintaining a file of all transactions.
  4. Assists the Senior Administrator in the preparation and tracking of contracts and applicable routing documents; including the purchase order requisition and required certifications.
  5. Reviews MSAP related contracts to ensure compliance with local, state, and federal laws and regulations.
  6. Prepares, processes, and analyzes budget reports on a monthly basis for department administrators as well as reports for internal and external agencies.
  7. Reconciles all MSAP account activity with Oracle general ledger.
  8. Assists in the preparation of budget development materials.
  9. Performs all duties and responsibilities in accordance with WCPSS Finance Manual standards, Board of Education policies, and state and federal laws and regulations.
  10. Performs other related duties, as assigned.
  
  
  WORK ENVIRONMENT/PHYSICAL REQUIREMENTS
  
  This job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff, students and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force.
  
  EFFECTIVE DATE:10/2023
  
  DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.

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