• Job Description

  Req#: REQ_0000074255
  APPLICATION INSTRUCTIONS:
  
  • CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
  • CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
  • If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.
  
  
  Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
  
  JOB DESCRIPTION AND POSITION REQUIREMENTS
  
  The Penn State Center for Biodevices, housed under Huck Institutes of the Life Sciences, is seeking a detail-oriented, highly organized Part-Time Center Coordinator/Admin Assistant (24 hours/week) to support and enhance the Center's academic, research, and community-building activities.
  
  Position Overview-
  The Center Coordinator will manage key operational, communication, and event-related functions for the Center for Biodevices. Responsibilities include coordinating center meetings, workshops, networking events, and research conferences; supporting social media and outreach efforts; and providing logistical support for seed funding competitions and award programs. This position requires excellent organizational skills, initiative, and the ability to work both independently and collaboratively.
  
  Key Responsibilities-
  
  Center Operations & Administrative Support
  
  • Coordinate day-to-day administrative operations for Center programs and activities.
  • Serve as a primary point of contact for Center affiliates, faculty, students, partners, and university units.
  • Schedule and manage center meetings, working groups, and advisory committee activities.
  • Prepare agendas, record meeting minutes, and track follow-up actions.
  
  
  Event, Workshop & Conference Management-
  
  • Plan, coordinate, and support networking events, workshops, symposia, research conferences, and special programs.
  • Manage event logistics, including facility reservations, catering, AV/technology coordination, registration, and promotional materials.
  • Support onsite and virtual event execution.
  
  
  Funding Competitions & Award Program Logistics-
  
  • Assist in launching and managing seed grant competitions, award solicitations, and review processes.
  • Coordinate application collection, reviewer communications, award notifications, and documentation.
  • Maintain tracking systems for funded projects and award timelines.
  
  
  Communications, Outreach & Social Media-
  
  • Support Center communication efforts, including website updates, newsletters, social media activity, and event promotions.
  • Draft and edit the center newsletter, program announcements, center-wide communications.
  • Help maintain consistent Center branding and digital engagement.
  
  
  Collaboration & Program Support-
  
  • Facilitate communication among Center leadership, faculty, research teams, and external partners.
  • Assist with preparation of reports, presentations, and documentation for internal and external stakeholders.
  • Support compliance with university administrative and research requirements.
  
  
  Required Qualifications-
  
  • General Equivalency Diploma (GED)/High School and 2+ years of relevant experience or an equivalent combination of education and relevant experience.
  • Strong organizational, time-management, and multitasking skills.
  • Excellent written and verbal communication skills.
  • Ability to work independently and collaboratively in a fast-paced, academic environment.
  
  
  Preferred Skills-
  
  • Experience coordinating meetings, workshops, or academic events.
  • Knowledge of social media management and basic content creation.
  • Familiarity with university administrative systems or research environments.
  • Comfort with scheduling tools, project management platforms, and Microsoft Office/Google Workspace.
  • Experience supporting grant programs, competitions, or award processes.
  
  
  Core Competencies-
  
  • Strong initiative and problem-solving ability.
  • High attention to detail and accuracy.
  • Flexibility and adaptability in a dynamic, interdisciplinary research setting.
  
  
  BACKGROUND CHECKS/CLEARANCES
  Employment with the University will require successful completion of background check(s) in accordance with University policies.
  
  CAMPUS SECURITY CRIME STATISTICS
  
  Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
  
  EEO IS THE LAW
  
  Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
  
  The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.
  
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