• Job Description

  Req#: 5346462
  Salary : $58,177.60 - $81,328.00 Annually
  Location : Talent and Equity Resources/Human Resources, MN
  Job Type: Full Time
  Remote Employment: Flexible/Hybrid
  Job Number: 26-01919A
  Department: Human Resources
  Opening Date: 06/04/2026
  Closing Date: 6/23/2026 11:59 PM Central
  
  About the Position
  The City of Saint Paul is seeking a detail-oriented, experienced payroll professional to join our team as a Payroll Specialist. This is an opportunity for a qualified candidate to step into a key role ensuring the timely and accurate processing of payroll for the City. The successful candidate will independently manage payroll transactions, audit and reconcile data, maintain employee records, and use enterprise systems to complete the full payroll cycle. This is an excellent opportunity for someone with strong problem-solving, organizational, and multi-tasking skills who thrives in a fast-paced, deadline-driven environment.
  
  Here's what you can expect to do:
  
  • Process Biweekly Payroll: Accurately execute all stages of the payroll cycle, including timecard review, data entry, and payroll finalization using multiple timekeeping systems and ERP software.
  • Maintain and Audit Employee Records: Review and update employee master data related to hires, promotions, reallocations, terminations, and profile changes to ensure accurate payroll and timekeeping. Enter and verify all new employee forms/information pertinent to the payroll process.
  • Manage Payroll Adjustments: Process various payroll changes such as retro pay, COLA, union contract updates, overtime, shift differentials, and workers' compensation.
  • Generate and Reconcile Reports: Prepare, review, and reconcile payroll and timekeeping reports; support audits and provide data for financial planning and salary projections.
  • Collaborate Across Departments: Coordinate with HR, Benefits, Risk Management, 27 employee groups, and Labor Relations to ensure proper handling of compensation data, disability claims, FMLA, and military leave.
  • Employee Communication: Answer employee inquiries by phone and/or email in a timely manner.
  • For more information and essential functions, see our
  Information Specific to this Position: This position is located at 25 W 4th St, St Paul, MN 55102 (City Hall Annex Building) and works a hybrid schedule with three days in the office, Schedule times are flexible as long as the core hours of 9:00 a.m. to 3:30 p.m. are covered.
  
  Our Benefits: We offer competitive wages, and a variety of - use this link , including health insurance, retirement contributions and paid vacation and sick time.
  
  Equity, Inclusion and Belonging: The City of Saint Paul is dedicated to dismantling systemic racial, cultural, and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul, we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda, which promotes the belief that true equity is building a city that works for all of us.We encourage you to apply as we are most interested in finding the best candidate for this job.
  Position Requirements
  Four years of responsible experience in the operation of a payroll or a related process to include a majority of the following: reconciliation, deductions, withholding, state and federal laws, and utilizing ERP software and Microsoft Office applications.
  
  OR
  
  An Associate Degree in Accounting, Business Administration, Finance, office management, public administration or equivalent education. Must have two years of experience as specified above in addition to the degree.
  
  PREFERRED QUALIFICATIONS:
  
  • Experience working with payroll processes in a union environment
  
  
  How to Apply
  
  1. Submit a City of Saint Paul online application by the closing date.
  2. Upload or submit the following document via the online application system. (Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.)
     1. A resume (optional)
  
  First time applying online? Read our
  
  Need technical support? For help with the online application, please call 1-855-524-5627.
  Learn more about our Hiring Process
  Assessment: Computer Assessment
  
  This computer-based assessment consists of multiple-choice questions including short answer, problem solving, and simulation questions developed to assess your payroll knowledge and related skills. Further information regarding the assessment will be emailed to eligible candidates through the email address included in your application. Candidates will receive this information the week of June 29th.
  
  If you have a physical or mental impairment that substantially limits a major life activity, you may be eligible for accommodation in the assessment process. Please contact Diane Turnbull at to request a testing accommodation
  
  GENERAL INFORMATION:
  
  Open Job Posting: This posting is open to anyone who meets the position requirements.
  Eligible Lists Created from Open Job Posting: You must receive a score of 75% or higher to pass the assessment and be considered for the position. Non-promotion eligible lists typically are pass/fail and promotion eligible lists are typically ranked. If the open eligible list created contains a veteran, one open list will exist. When there are no veterans remaining on the eligible list (i.e. hired, withdrawn) from an open list that also contains promotional candidates, two lists will be created: one open list and one promotion list. If two lists exist, the promotion list must be exhausted before the open list is considered.
  Final Selection Process: Those who pass will be placed on an eligible list for approximately six months and all will be notified of their status. A Hiring Manager will consider those applicants eligible for hire. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.
  Pre-Employment Screening: This position requires a background check which may include criminal history, and employment history as a condition of employment.
  
  Candidates will be required to submit proof of education to Human Resources upon conditional job offer, if qualifying based on education.
  
  Human Resources Contact Information:
  
  Diane Turnbull at 651-266-6506
  Email:
  The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.
  
  Veteran's Preference: If you are a veteran and would like to receive Veteran's preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application.
  
  Equal Employment Opportunity Statement: The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQIA+ community, and individuals with disabilities are strongly encouraged to apply.
  The City of Saint Paul offers a competitive benefits package for permanent, certified positions. Temporary positions are not eligible for benefits.
  
  Benefits vary with each position and the collective bargaining agreement. Benefits may include:
  
  City Paid Benefits
  
  • Health Insurance
  • Vacation/Holidays
  • Sick Leave
  • Life Insurance
  • Subsidized Metro Bus Pass
  • Deferred Compensation
  • Retirement Program
  
  Optional Benefits
  
  • Dental
  • Flexible Spending Accounts
  • Disability Insurance
  • Accidental Death and Dismemberment Insurance
  • Long Term Care Insurance
  
  For a detailed overview, visit
  01
  
  The thorough completion of the supplemental questions is very important in the screening and application processes. Therefore, a lack of detail and explanation in the supplemental questions and in your application, may result in failure or disqualification for this position. In addition, documentation of work experience referred to in the supplemental questions must be included in the application. Your education, training, and experience are subject to verification.I understand that giving false information, failure to accurately represent myself, or not providing required documentation as listed on the job announcement will result in disqualification from this position.
  • Yes
  
  02
  
  How many years of payroll processing experience do you have? Experience should include hands-on payroll processing with a strong understanding of FICA (Social Security and Medicare), pre-tax deductions, taxable wages, and how earnings and deductions interact with federal and state tax withholdings-this is not an accounts payable or receivable role.
  • Less than one year
  • More than one year, less than two years
  • More than two years, less than three years
  • More than three years, less than four years
  • Four years or more
  • None of the above
  
  03
  
  Which of the following represents your highest level of completed education?
  • High School diploma or GED
  • Associate's Degree
  • Bachelor's Degree or higher
  • None
  
  04
  
  If you have a degree, what degree area does it fall into?
  • Accounting
  • Finance
  • Office Management
  • Business Administration
  • Public Administration
  • Other
  
  05
  
  If you answered "Other" to the previous question, what area does your degree fall into?
  06
  
  Which of the following areas do you have experience with? Check all that apply.
  • Payroll Reconciliations
  • Payroll Deductions
  • Payroll Withholdings
  • State and Federal Payroll Laws
  • Enterprise Resource Planning (ERP) software
  • Microsoft Office Applications
  • None of the above
  
  07
  
  If you indicated "Enterprise Resource Planning Software" above, please list which systems you have experience with.
  08
  
  What is your level of proficiency in using Microsoft Excel?
  • Beginner: Can do basic calculations
  • Intermediate: Can do more complex formulas, can create comprehensive graphs and charts
  • Advanced: Can do many functions, including VLookup, Pivot Tables, Macros
  • Expert: Can perform any function within Excel comfortably
  • No proficiency
  
  09
  
  Describe a time when you demonstrated excellent customer service. Why do you believe you provided excellent service in that situation?
  10
  
  Describe your experience prioritizing multiple tasks that had competing deadlines? How did you balance your workload while remaining focused on important details to provide reliable and accurate information to staff and customers? Provide specific examples in your answer.
  11
  
  RECRUITMENT: How did you first find your way to our website to apply for this position? (check all that apply)
  • City of Saint Paul website
  • City of Saint Paul employee
  • City of Saint Paul job interest card
  • City of Saint Paul walk-in
  • City of Saint Paul Posted! newsletter
  • City of Saint Paul Gov.Delivery notifications
  • Friend or family member
  • League of Minnesota Cities website
  • Governmentjobs.com website
  • LinkedIn
  • Facebook
  • X (formerly known as Twitter)
  • Indeed.com website
  • ZipRecruiter
  • Pollen website
  • MinnesotaWorks.net
  • College or University
  • Community organization
  • Job fair
  • Professional association
  • Saint Paul Elevate Session
  • People of Color Career Fair
  • Other
  
  12
  
  RECRUITMENT: If not indicated above, please specify where you heard about the position (e.g., specific organization/website name, City of Saint Paul employee name).
  13
  
  I am currently a Right Track Worker or have been employed by the City of Saint Paul as a Right Track Worker in the past.
  • Yes
  • No
  
  14
  
  Are you currently a Saint Paul resident?
  • Yes
  • No
  • Prefer not to answer
  
  15
  
  If you indicated "yes" as a current Saint Paul resident, please indicate your zip code.
  Required Question

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