• Job Description

  Req#: PROCU004547

  Program Description:

  The Embassy of the Kingdom of the Netherlands (EKN), Maputo through its Strengthening Food Systems and FNS in Beira Corridor program has given funding to TechnoServe Mozambique for a regional food and nutrition security program (Manguana) for the period of 2023-2027. Agriculture is a critical pillar of the Mozambican economy, employing over 80% of the rural population and contributing to 25% of the national GDP. Small and medium farms account for 95% of agricultural production. Nonetheless, productivity is low for the majority of food crops. The project will complement other investments and coordinate with other programs in this sector to address productivity barriers in the Beira Corridor to improve FNS by increasing productivity, incomes, and jobs.

  Specifically, the program aims to create:

  • Increased sustainable productivity and income for small-scale food producers
  • Increased mobilization of capital for a competitive local agricultural industry
  • Increased capacity of key stakeholder institutions
  • Improved policy and legal/regulatory enabling environment
  • Inclusive and sustainable net job creation
  • Improved climate resilience
  • improvement of Household Food and Nutrition Security

  Job Summary:

  The Procurement Manager will be leading the acquisition of goods and services, following best procurement practices and guide the program procurement team. He/She will also develop procedures and guidelines in alignment with TechnoServe's policies and protocols.

  Primary Functions & Responsibilities:

  • Lead and manage the procurement team of Mangwana,
  • Responsible for sourcing and procurement of all goods, works and services in accordance with EKN and TechnoServe procedures and guidelines .
  • Develop and manager procurement plans In collaborating with program teams to ensure the timely supply of goods and services
  • Prepare and review offer and proposal solicitation documents, develop purchase orders, and initiate procurement processes.
  • Assure specifications of goods, equipment and services correspond to the project needs and users and are included in the procurement process.
  • Manager tender evaluation processes, assure procurement processes are properly documented and prepare purchase order and contracts.
  • Negotiate prices, delivery times, and after-sales services with vendors;
  • Maintaining supplier/vendor contracts and contact lists from the approved shortlist, ensuring that they meet the minimum requirements to be on the supplier list. This also involves carrying out site visits to monitor and evaluate the supplier/vendor
  • Maintaining sound procurement records/documentation and preparing monthly procurement status reports, including expediting orders to ensure timely delivery and payment processing.
  • Manage in the clearance of consignments from customs or any other government agency in collaboration with the appropriate personnel in Mozambique and the regional office;
  • Ensure that all equipment, good and services delivered to the Mangwana program is conform the specifications, respect delivery times and are conform all procurement agreement or contract requirements.
  • Conduct the annual inventory with the Finance Department.
  • Research the markets for the latest trends in pricing, availability, delivery and quality, and ensure that applicable policies, practices and procedures are understood and adhered to by suppliers.
  • Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assisting with contract/purchase order modifications

  Basic Qualifications:

  • Bachelor's Degree in Accountant, Law, economy or related field + 7 years experience OR Master Degree plus 5 years’ experience
  • A Minimum of 5 years’ experience in procurement of goods and services for a Non-profit organization;
  • Knowledge of best practices in procurement and administration
  • Ability to manage multiple tasks simultaneously
  • Self-starter, ability to work with substantial autonomy and influence others with minimal supervision;
  • Excellent communication skills in written and spoken English and Portuguese, including report writing and presentations;
  • Excellent problem solving and analytical skills;

  Required Language:

  • Fluency in spoken and written Portuguese and English is required

  Knowledge, Skills and Abilities:

  • Good knowledge of Excel, Access and PowerPoint required
  • Good management skills
  • Knowledge of key donor compliance requirements (EKN, European donor, World Bank and other international donors) an advantage
  • Strong interpersonal and communications skills and ability to effectively motivate and manage teams in a multi-cultural environment
  • Ability to work under tight deadlines while managing multiple tasks and activities
  • Ability to develop well written, cohesive analyses and reports

  Supervisory Responsibilities

  It is anticipated that this position will manage the program procurement officer;

  Qualifications

  Behaviors

  Preferred

  Leader : Inspires teammates to follow them

  Innovative : Consistently introduces new ideas and demonstrates original thinking

  Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well

  Loyal : Shows firm and constant support to a cause

  Motivations

  Preferred

  Goal Completion : Inspired to perform well by the completion of tasks

  Self-Starter : Inspired to perform without outside help

  Flexibility : Inspired to perform well when granted the ability to set your own schedule and goals

  Ability to Make an Impact : Inspired to perform well by the ability to contribute to the success of a project or the organization

• About the company

  TechnoServe is an international nonprofit that promotes business solutions to poverty in the developing world by linking people to information, capital and markets.

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