• Job Description

  Req#: 398
  Position Type:
  Secretarial/Clerical
  
  
  Date Posted:
  '); ' 9/18/2025
  
  
  Location:
  JTED @ Master Pieces
  
  
  Vendor creation and maintenance
  Create and amend Purchase Orders
  Work with requisitioners as needed to review the requisition process, provide guidance
  Prepare vouchers and send to the County for processing
  Ensure compliance with applicable laws, board policies, and regulations related to public sector procurement
  Perform Due Diligence on cooperative contracts
  Prepare and manage sealed bids
  Prepare and manage procurement lists and reports required for Governing Board review and approval
  Maintains accurate purchasing records and documentation
  Support the district’s receiving processes and asset management
  Assist with the District’s purchasing card system
  Assist with the District’s annual financial audits
  Communicates with District personnel, teachers, vendors, and business community
  Performs other related duties as assigned
  High school diploma or equivalent, plus some college coursework in accounting, business, or related field preferred .
  Minimum three to five years recent experience in procurement, purchasing, accounting/finance in a school district or similar setting strongly preferred
  Experience in the use of School ERP Pro or other comparable school finance software
  Knowledge of accounting principles and practices
  Strong knowledge of procurement processes, procedures, and laws
  Working knowledge of the USFR and the Chart of Accounts strongly preferred
  Knowledge of applicable local, state, federal rules, and laws as they pertain to the position
  Highly skilled in word processing, spreadsheet applications, and relevant software applications (Google Apps., Microsoft Office, etc.)
  Must pass a background check
  Proof of MMR immunization required (unless born prior to January 1, 1957
  Negative TB test within the last year
  Valid AZ driver’s license
  Ability to work independently and manage multiple priorities
  Knowledge of office concepts, practices and procedures
  Capability to be highly organized, attention to detail, and accuracy
  Excellent communication, and negotiation skills
  Ability to maintain confidentiality
  Ability to work as part of a team, establish and maintain effective working relationships
  Knowledge of Career and Technical Education.
  Ability to utilize mathematical formulas, and apply math functions
  T e r m of Employment: Full Time, 12 months with benefits
  
  Sa l a r y Range: Starting Placement $21.50 – $29.00 DOE
  
  FLSA Status: Non-Exempt
  
  Position Summary:
  The Procurement Specialist is responsible for managing the purchasing process for goods and services to support the district’s operations and instructional needs. Experience in managing bids, RFPs, purchase orders and proficiency with accounting software, strong attention to detail, organizational, and communication skills. Ensures all procurement activities comply with local, state, and federal regulations and carries out all relevant duties in compliance with rules and regulations set forth by the Uniform System of Financial Records (USFR). Must be able to maintain confidentiality.
  
  Essential Duties and Responsibilities :
  The list of essential functions is not exhaustive and may be supplemented.
  
  • Vendor creation and maintenance
  • Create and amend Purchase Orders
  • Work with requisitioners as needed to review the requisition process, provide guidance
  • Prepare vouchers and send to the County for processing
  • Ensure compliance with applicable laws, board policies, and regulations related to public sector procurement
  • Perform Due Diligence on cooperative contracts
  • Prepare and manage sealed bids
  • Prepare and manage procurement lists and reports required for Governing Board review and approval
  • Maintains accurate purchasing records and documentation
  • Support the district’s receiving processes and asset management
  • Assist with the District’s purchasing card system
  • Assist with the District’s annual financial audits
  • Communicates with District personnel, teachers, vendors, and business community
  • Performs other related duties as assigned
  
  Qualifications:
  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
  Minimum Qualifications/Education and/or Experience:
  • High school diploma or equivalent, plus some college coursework in accounting, business, or related field preferred .
  • Minimum three to five years recent experience in procurement, purchasing, accounting/finance in a school district or similar setting strongly preferred
  • Experience in the use of School ERP Pro or other comparable school finance software
  • Knowledge of accounting principles and practices
  • Strong knowledge of procurement processes, procedures, and laws
  • Working knowledge of the USFR and the Chart of Accounts strongly preferred
  • Knowledge of applicable local, state, federal rules, and laws as they pertain to the position
  • Highly skilled in word processing, spreadsheet applications, and relevant software applications (Google Apps., Microsoft Office, etc.)
  
  Additional Requirements :
  • Must pass a background check
  • Proof of MMR immunization required (unless born prior to January 1, 1957
  • Negative TB test within the last year
  • Valid AZ driver’s license
  
  Knowledge, Skills and Abilities:
  • Ability to work independently and manage multiple priorities
  • Knowledge of office concepts, practices and procedures
  • Capability to be highly organized, attention to detail, and accuracy
  • Excellent communication, and negotiation skills
  • Ability to maintain confidentiality
  • Ability to work as part of a team, establish and maintain effective working relationships
  • Knowledge of Career and Technical Education.
  • Ability to utilize mathematical formulas, and apply math functions
  
  
  Submit the following:
  Internal Applicants: Submit a letter of intent, and an updated resume to Martha Martinez mmartinez@pimajted.org
  External Applicants: Submit a cover letter, resume, one recent (within five years) signed professional reference letter, and a copy of current certificate (s) via the district’s online application system (https://www.applitrack.com/pimajted/onlineapp) Open until filled.
  
  
  
  
  Pima County JTED #11 is committed to a policy of nondiscrimination in relation to race, color, religion, gender, age, national origin, language of origin, disability, sexual orientation, gender identity or expression, or marital status. Unless expressly superseded by controlling federal or state statutes, regulations or court decisions, this policy will prevail in all matters concerning staff members, students, the public, educational programs and services and individuals with whom the Joint Board does business
  
  
  

• About the company

  JTED, Joint Technical Education District, Technology Education, Pima County, Pima Community College, Career and Technical Education Classes, Vocational Education for the 21st Century

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