• Job Description

  Req#: 549769
  JOB TITLE: Program Administrative Assistant II

  
  

  LOCATION: History Center - 345 W Kellogg Blvd., St. Paul, MN 55102

  COMPENSATION: Typical starting range $22.13 - $23.83 hourly

  
  

  STATUS & HOURS: Full-time, regular (approximately 2,080 annual hours) position.

  
  

  BENEFITS: Eligible to participate in State Employee Group Insurance Program and a retirement program with employer contribution. Generous vacation and sick time accruals with additional paid holidays.

  
  

  DESIGNATION: Bargaining Unit AFSCME Local 3173

  
  

  POSTING DATE: July 21, 2025

  
  

  DEADLINE DATE: Updated: August 18, 2025
  
  

  TO APPLY: Interested applicants must apply online at the Minnesota Historical Society’s career center at www. mnhs.org/jobs and include a resume and cover letter by the application deadline date.
  
  

  DESCRIPTION: This position exists to perform administrative duties to support the work of the MNHS membership and development programs - specifically for fulfillment of legally required actions for 501c3 organizations such as tax receipts etc.

  
  

  SUMMARY OF WORK: 1) Provide customer service and support to members by functioning as a lead team member of the membership back office team in supporting member needs and inquiries; 2) Assist with the renewal, solicitation, data hygiene, and membership fulfillment process for the Membership program; 3) Provide administrative support for Advancement and Membership events; 4) Production oversight for comp membership donation requests; 5) Provide budget support by processing all US Bank transactions using the organization's accounting system Munis; 6) Support daily department operations; 7) Provide administrative and clerical support for the assistant to VP of Advancement, Senior Manager, Membership, Event Coordinator as needed for their work with events, major donors and special projects; and 8) Work closely with volunteers, interns and fellows to create productive relationships, enhance work quality and maintain a safe work environment.

  
  

  MINIMUM QUALIFICATIONS:

  • High school diploma or equivalent.

  • Five years administrative support experience.

  • Availability to work on occasional weeknights and weekends.

  • Ability and willingness to travel.

  • Valid driver’s license.

  
  
  

  DEMONSTRATED SKILLS IN OR KNOWLEDGE OF:

  • Word processing, including Microsoft Office and Google Suite.

  • Data processing, including familiarity with a Customer Relationship Management (CRM) database system Tessitura or other platforms such as Hubspot.

  • Administering budget requests and processing purchasing requests.

  • Thinking imaginatively and problem solving.

  • Delivering positive customer service.

  • Multitasking, working effectively under pressure to meet deadlines, prioritizing and adapting to changing priorities.

  • Working independently and taking individual initiative while also being able to collaborate effectively and contribute positively in a team environment.

  • Detail orientation with the ability to synthesize and organize complex information and maintain/upgrade systems and processes.

  • Building interpersonal relationships and communicating clearly and effectively.

  • Working with a high degree of diplomacy and maintenance of confidentiality is required.

  • Development and membership best practices.

  
  
  

  DESIRED QUALIFICATIONS:

  • Strong personal computer skills including intermediate or higher skill level with Microsoft Office software and multi-relational CRM databases.

  • Strong ability to work within an electronic, data driven environment.

  • Experience using MUNIS, Tessitura and Hubspot or similar platform.

  
  

  Should you have questions with the application process, email humanresources@mnhs.org or call MNHS Job Line at 651-259-3181.

  
  

  At MNHS, we don’t just accept difference — we celebrate it, we support it, and we thrive on diversity for the benefit of our employees, our products and services, and our community. The Minnesota Historical Society believes that an inclusive culture among our team members is critical to our success as a historical society and museum, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Minnesota Historical Society is proud to be an equal opportunity workplace and employer.

  
  

• About the company

  The Minnesota Historical Society is a nonprofit educational and cultural institution dedicated to preserving the history of the US state of Minnesota.

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