• Job Description

  Req#: SENIO007196
  *Starting from $60,000.00 - $70,000.00 annually plus additional incentives*
  
  Project Description:
  
  The Assistant Project Manager, Capital Projects & Planning supports the in-house project management team responsible for planning, executing, and delivering hotel renovation projects across the company's portfolio & reviewing new acquisition deals. This role provides analytical, financial, and administrative support throughout the renovation; working with the project teams to helping ensure projects are delivered on time, within budget, and in alignment with brand standards and investment objectives.
  
  The Assistant Project Manager works closely with internal teams (project management, legal, accounting, finance, operations, revenue management) and external consultants, including architects, designers, contractors, and brand representatives, to track project performance, support decision-making, and maintain accurate project documentation.
  
  Project Management
  
  • Assist project managers in the coordination of hospitality renovation & capital projects.
  • Maintain and update project schedules
  • Manage project folders, ensuring consistent naming conventions and file organization across platforms.
  • Prepare, issue, and review RFP packages for interior design, construction, procurement, and 3rd party consultants.
  • Manage project close-out processes, including collection of warranties, as-builts, and O&M manuals.
  • Manage small capital projects, including coordinating schedule/dates, and maintaining budgets.
  • Participate in project meetings and site visits as needed.
  
  Legal
  
  • Oversee project contract administration
  • Issue project contracts; coordinate with 3rd party vendors and internal and external counsel.
  • Coordinate with internal and external counsel on contracts terms and exhibits.
  • Track all open contracts.
  • Collect vendor certificates of insurance
  • Collect final lien waivers.
  
  Reporting
  
  • Maintain & update project status reports (weekly, monthly) using project management software and tools (e.g., Smartsheet, Procore, MS Project, Excel.
  • Prepare financial summaries, forecasts, and reports for internal stakeholders.
  
  Accounting & Financial Analysis
  
  • Maintain & update project budgets. Track forecasts against budgets and help identify variances.
  • Create cash flow forecasts for project spend
  • Coordinate with accounting on preparation, coding, and processing of all project invoices & lien waivers.
  • Assist in capital model updating and reports
  • Support change order review and tracking.
  • Prepare financial summaries, forecasts, and reports for internal stakeholders.
  
  Data and Process Improvement
  
  • Maintain project tracking tools, dashboards, and databases.
  • Maintain and develop historical pricing database.
  • Maintain and develop department templates
  
  Qualifications
  
  Education & Experience
  
  • Bachelor's degree in Construction Management, Architecture, Engineering, Real Estate, Finance, or a related field
  • 1-3 years of experience in construction, design, real estate development, project management, or a related analytical role
  • Experience with hospitality, renovation, or owner-side project management is a plus
  
  Skills & Competencies
  
  • Strong analytical and financial skills with attention to detail
  • Proficiency in Microsoft Excel, PowerPoint, and Word; experience with project management or cost-tracking software preferred
  • Ability to read and understand construction drawings and specifications (preferred)
  • Strong organizational and time-management skills
  • Clear written and verbal communication skills
  • Ability to manage multiple projects and deadlines in a fast-paced environment
  
  Work Environment
  
  • Remote based with periodic travel to hotel properties and construction sites
  • Collaborative, team-oriented environment supporting an active renovation pipeline
  
  
  Equal Opportunity Employer
  This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

• About the company

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