• Job Description

  Req#: 591061
  Description
  
  Who are we?
  
  We are a team of specialists who help clients to make savvy real estate decisions. We create advocates for life by working together to consistently execute a proven process. This provides a world-class experience for clients while empowering them to make wise decisions.
  
  Who are we looking for?
  
  This is an exciting and highly rewarding role for the right candidate. An opportunity to work within the real estate business at a high level without the challenges of commission or start-up time and costs. We are looking for a highly capable, growth-minded individual who can serve as a trusted right hand to the CEO while supporting day-to-day real estate team operations. The ideal candidate thrives in a fast-paced environment, can translate ideas into actionable systems, and is energized by helping a growing business operate efficiently and at scale. They are comfortable working autonomously at times.
  
  The right person is highly organized, solutions-driven, detail-oriented, and comfortable juggling executive support alongside transaction coordination, client communication, and operational tasks. They bring strong follow-through, excellent communication skills, and a proactive mindset to everything they do.
  
  Preference will be given to candidates who have real estate experience and proficiency in the tools our team uses daily.
  
  What will you do?
  
  • Serve as Executive Assistant to the CEO, supporting day-to-day priorities and helping translate ideas into systems and execution
  • Support a small real estate team with operations and aspects of transaction coordination
  • Work in collaboration with another geographic market via Zoom and phone
  • Attend various meetings with the CEO
  • Add contacts to the database and schedule follow-up meetings
  • Assist with agent and client communication
  • Assist with data entry and research
  • Creation and processing of real estate paperwork
  • Execute client event planning and hosting in the NC market
  • Assist with the execution of the marketing plan
  • Assist with content creation, including recording and photographing, as directed by the CEO
  • Overnight travel may be necessary on occasion for industry and trade conferences
  
  
  Responsibilities
  
  Essential Duties and Responsibilities
  • Executive assistant support to the CEO
  • Team operations and transaction coordination support
  • Database management and CRM maintenance
  • Client, agent, and vendor communication
  • Real estate paperwork creation and processing
  • Data entry and research
  • Event planning and hosting
  • Marketing plan execution support
  • Cross-market collaboration (remote, via Zoom and phone)
  
  Qualifications
  
  Preferred Skills and Experience
  • Real estate experience strongly preferred
  • Proficiency in Follow Up Boss and HubSpot
  • Strong Google Workspace and Excel skills
  • Experience with AI productivity tools such as Tasklet
  • Strong written and verbal communication skills
  • Highly organized with excellent follow-through
  • Ability to manage a database with a high level of detail and consistency
  • Comfortable working in a fast-paced environment supporting a high-D CEO
  • Learning-based, resourceful, and growth-minded
  • Team player who can both lead and support as needed
  
  Key Attributes
  • Highly organized
  • Fast-moving and adaptable
  • Strong executor
  • Calm under pressure
  • Professional and polished
  • Loyal and trustworthy
  • Committed to helping the business grow
  
  Communications/Interactions
  • CEO - daily
  • Agents/Buyers/Sellers - daily as needed
  • Cross-market team - regularly via Zoom and phone
  
  Knowledge/Skills
  • High school graduate
  • Bachelor's degree preferred
  • Real estate experience preferred
  • 1-3 years of executive assistant or operations experience, preferably in real estate
  
  Compensation
  • Compensation may include a combination of hourly rate, performance-based bonus, and 401(k) contributions. Health benefits are not currently offered. This is a part-time, somewhat hybrid role for the right candidate with opportunity for growth and advancement if desired and earned.

• About the company

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