• Job Description

  Req#: 21045

  Durham County Government employs approximately 1,900 employees that work towards providing needed services throughout the community. With a wide array of services, Durham County Government is at the heart of a rapidly growing and diverse area offering residents, employees and visitors exciting opportunities to live, work, grow and play. For more information about Durham County Government, visit www.dconc.gov .

  DEPARTMENT:	PUBLIC HEALTH
  DATE POSTED:	MARCH 12, 2024
  CLOSING DATE:	MARCH 26, 2024
  SALARY RANGE:	$52,730.00 - $89,577.00
  POSITION NUMBER:	400049500
  JOB TYPE:	FULL-TIME

  GENERAL DESCRIPTION:

  The primary purpose of this position is to serve as administrative support to all Department of Public Health employees as it relates to human resources, payroll, and administration. This position is the liaison to both the county Human Resource department and Payroll departments. The Senior Administrative Assistant will ensure consistency, responsibility, and timeliness to meet deadlines for the department with work that includes Human Resources, Payroll, and general department functions. The administrative unit oversees the SAP payroll functions and ensures proper handling of human resource documents and employee accreditation files while following county policies/procedures and guidelines.

  DUTIES AND RESPONSIBILITIES:

  The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

  • Responsible for assisting all Public Health staff with answering and routing questions to Durham County Human Resources.
  • Distributes and reviews HR documentation. Prepares vacancy reports for the Board of Health.
  • Processes onboarding/offboarding documentation. Custodian of departmental documents for any HR related paperwork.
  • Maintains good working relationships with officials, managers, supervisors, and employees and the public by providing professional customer service internally/externally.
  • Independently prepare complex documentation, reports, charts, and spreadsheets as required. Maintain databases for personnel documentation, anniversaries, and trainings.
  • Processes and maintains monthly Medicaid reports to account for employees’ hours.
  • Maintains, prepares, and disseminates phone directories, organization charts, and preparedness lists. System administrator for assigning, set-up, and retrieving county ID badges, printer cards, and DCo Learning Management System access.
  • Applies electronic payments to county employee insurance for processing, using current program databases and NCIC.
  • Prepares for departmental meetings: creating sign in sheets, documents, agendas, and maintaining databases as needed. Ensures documentation is filed electronically for accreditation purposes.
  • Trains supervisors/division directors in use of workforce development tools. Ensures training requirements are up to date annually.
  • Presents at quarterly staff meetings or supervisor meetings when requested.
  • Provides support and assistance in the development and implementation of departmental policies related to administration.
  • Routinely audits work to ensure accreditation compliance.
  • Participates in special projects as requested. Assists managers and division directors with budget process as needed.
  • Responsible for managing the payroll for the entire department. Analyzes payroll biweekly to ensure accuracy. Assists staff with technical payroll related issues using SAP. Assists managers in making timesheet changes in the event of absences, leave, or special circumstances. Ensures payroll is processed on time. Interprets and explains county and departmental policies and procedures to staff as needed. Oversees departmental overtime agreement files to ensure staff are entering hours correctly. Performs payroll calculations to determine hours, salaries, and special circumstances for payroll issues. Advises staff about deadlines, direct deposit, W2’s. Compiles data for supervisors.
  • Performs other duties as assigned.

  KNOWLEDGE, SKILLS, AND ABILITIES:

  • General knowledge of the principles, practices, and techniques of public or business administration;
  • General knowledge of agency objectives, procedures, and organization;
  • Ability to devise detailed procedures and methodology;
  • General knowledge of modern office practices, procedures, and equipment
  • Ability to plan, organize, and direct the work of others;
  • Ability to communicate ideas effectively, both orally and in writing;
  • Ability to establish and maintain effective working relationships with officials, departmental leadership, and other employees;
  • Ability to prepare complex records and reports;
  • Ability to manage difficult situations and complex issues.

  MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

  Requires any combination of education and experience equivalent to graduation from an accredited college or university with a bachelor’s degree in business or public administration or a related field and two years of responsible administrative experience; or master’s degree in business or public administration or a related field.

  AMERICANS WITH DISABILITIES ACT COMPLIANCE:

  Durham County is an Equal Opportunity Employer. ADA requires Durham County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

  To further the mission of the Durham County Department of Public Health (DCoDPH) to partner with our community to advance health equity, protect the environment, and promote health and wellness for all, DCoDPH is implementing the employee vaccination and tuberculosis screening policies. All DCoDPH employees are considered healthcare personnel (HCP) working in a health care setting with the potential for exposure to patients and/or infectious materials and, therefore, are required to comply and provide documented proof of the following:

  • Measles, Mumps & Rubella (MMR) vaccination/immunity
  • Varicella-Zoster Virus (Chicken Pox) vaccination/immunity
  • Tdap (Tetanus, Diphtheria, Pertussis)
  • Tuberculosis (TB) baseline screening within the last twelve (12) months prior to employment
  • Hepatitis B vaccination/immunity – only required for DCoDPH employees with potential Bloodborne Pathogen (BBP) exposures.

  Identified DCoDPH HCP with potential Bloodborne Pathogen (BBP) exposure have an additional requirement for the Hepatitis B vaccination. Required vaccination, serological testing to determine immunity, and baseline tuberculosis screening are available for all Public Health employees who elect to become DCoDPH patients upon request and at no cost.

  Proof of vaccination and tuberculosis screening must be provided to Human Resources within seven (7) business days prior to the date of employment.

  Durham County Government is an Equal Opportunity Employer

• About the company

  Durham County is a county located in the US state of North Carolina.

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