• Job Description

  Req#: RQ4012658
  Site: Newton-Wellesley Hospital

  
  

  Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

  
  

  Are you a highly organized and proactive administrative professional looking for an opportunity to support senior leadership in a dynamic healthcare setting? We are seeking an Administrative Assistant to provide vital support to both the Administrative Director of MGB Enterprise Emergency Medicine Leadership and the Chair of Emergency Medicine. This role is essential in ensuring smooth daily operations and facilitating key administrative functions.
  
  Why Join Us?
  • One remote day per week after successful training.
  • Impactful work supporting leadership and healthcare professionals.
  • Collaborative environment with opportunities to learn and grow.
  • Comprehensive benefits and professional development opportunities.

  
  

  Job Summary

  Key Responsibilities to include but not limited to:
  
  •Assists with onboarding new providers by working closely with MGB Medical Staff Office and MGB Centralized Credentialing Office ensuring smooth transition in a timely manner.
  
  •Manages payroll for APPs, tracks, and report schedule changes.
  
  •Tracks provider certification and maintenance.
  
  •Collaborates with Universities and in house Medical Education department to serve as the point of contact for Medical/PA students and assist in orienting, addressing inquiries and as well as assisting providers with administrative duties as needed.
  
  •Onboards and oversees non-employee for the department.
  
  •Supports minor billing and coding tasks.
  
  •Handles small supply orders, manages vendor contract and DME orders, carts and paperwork.
  
  •Serves as a point person for internal and external stakeholders, including providers, vendors, patients etc.., and assists in the communication of department announcement, policies, practice initiatives and be able to trouble shoot problems as needed.
  
  •Schedules meetings, manage executive calendars, and facilitate meeting logistics, prepare onboarding materials and assist in small projects throughout the department.

  
  

  Qualifications

  What We’re Looking For:

  • Experience: 5-7 years in an administrative role, preferably in a healthcare setting.
  • Education: High School Diploma required; Associate’s Degree in Business Administration or related field preferred
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Organizational Strength: Strong multitasking abilities with attention to detail and manage different projects.

  
  

  Additional Job Details (if applicable)

  
  

  Remote Type

  Onsite

  
  

  Work Location

  2014 Washington Street

  
  

  Scheduled Weekly Hours

  40

  
  

  Employee Type

  Regular

  
  

  Work Shift

  Day (United States of America)

  
  

  EEO Statement:

  Newton-Wellesley Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

  
  

  Mass General Brigham Competency Framework

  At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

• About the company

  Salem Hospital is a non-profit, regional medical center located in Salem, Oregon, United States.

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