• Job Description

  Req#: JP-005373607

  Now Hiring: Administrative Assistant | Join a High-Impact Surgical & Academic Team!

  Location:Boardman Building 3, New Haven, CT

  Schedule:Monday–Friday, 8:00 AM–5:00 PM (flexible hours)

  Type:Full-Time | On-Site (Hybrid potential for the right candidate)

  Are you a detail-driven professional who thrives in a fast-paced, high-functioning environment? We’re looking for adedicated Administrative Assistantto support a dynamic team of faculty within the Thoracic Division of the Yale School of Medicine’s Surgery Department.

  This is your opportunity to play a vital role in both clinical and academic operations—supporting world-class surgeons, coordinating complex schedules, and contributing to life-changing patient care and research.

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  ️What You’ll Be Doing:

  • Manage complex faculty calendars and coordinate cross-departmental meetings
  • Support surgical scheduling workflows using EPIC (pre-op, post-op, and OR coordination)
  • Serve as a key liaison between faculty, patients, and clinical staff
  • Track and reconcile expenses using Workday
  • Coordinate academic events, travel, and document preparation
  • Maintain confidentiality and professionalism in all communications

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  ✅What We’re Looking For:

  • 4+ years of relevant administrative experience
  • High school diploma required; Associate’s or Bachelor’s degree preferred
  • Strong multitasking, time management, and organizational skills
  • Proficiency in Microsoft Office Suite, Outlook, and Microsoft Teams
  • Experience with EPIC (especially surgical scheduling and Inbasket messaging)
  • Familiarity with Workday for HR and finance functions
  • Background in academic or healthcare settings is a plus

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  Why This Role Stands Out:

  • Work closely with top-tier faculty and clinical professionals
  • Be part of a mission-driven team advancing surgical care and research
  • Flexible schedule and potential for hybrid work
  • Opportunities for professional growth in a prestigious academic environment

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  For Immediate Consideration:

  Reach out directly to Nicampana@actalentservices.com! we’re excited to hear from you!

  Pay and Benefits

  The pay range for this position is $28.00 - $32.00/hr.

  Eligibility requirements apply to some benefits and may depend on your job
  classification and length of employment. Benefits are subject to change and may be
  subject to specific elections, plan, or program terms. If eligible, the benefits
  available for this temporary role may include the following:

  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off/Leave (PTO, Vacation or Sick Leave)

  Workplace Type

  This is a fully onsite position in New Haven,CT.

  Application Deadline

  This position is anticipated to close on Jul 1, 2025.

  About Actalent

  Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

  The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

  If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

• About the company

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