• Job Description

  Req#: req5207

  Senior Administrative Assistant - Central Campus

  Essential Job Functions:

  • Provide administrative support to the following areas: Auxiliary Services, Finance, Internal Audit, OEM and SHERM. Includes, among other tasks, ordering supplies, and preparing and processing EPAFs, requisitions and invoices. Processes P-card statements and maintains P-card records and expenditures as necessary. Coordinates travel arrangements and processes related reimbursements. Monitors the department budgets and processes budget transfers as necessary.
  • Assist OEM with documentation and recordkeeping of the Comprehensive Emergency Management Plan and input information into software systems and databases.
  • Assist OEM with the development of the College Business Continuity of Operations Plan by receiving and organizing data from participating departments.
  • Prepare spreadsheets, presentations, reports and documents as needed.
  • Assist OEM with recordkeeping and documentation of preparedness / readiness and testing procedures.
  • Maintain emergency information databases, contact/notification systems at the district level (maintain systems on all campuses).

  
  

  Additional Job Functions :

  • Schedule and coordinate meetings. Record and transcribe meeting minutes.
  • Serve as a member of the incident management team, transporting items between campuses in College vehicle.
  • Facilitate the Districtwide Emergency Drill Calendar, scheduling all drills with OEM and participating Departments.
  • Perform other duties as assigned.
  • Manage recordkeeping and documentation of equipment inventory, equipment readiness and testing records.

  Knowledge, Skills and Abilities:

  • Proficient in various software packages including Microsoft Office Suites – Word, Excel, PowerPoint and Outlook
  • Excellent oral and written skills
  • Excellent public relation and interpersonal skills
  • Must be detail oriented, organized and be able to work with minimum supervision
  • Be able to multi-task in a fast-paced work environment
  • Able to resolve administrative situations or problems in the absence of supervisor
  • Able to make judgments and decisions to keep office functioning smoothly in absence of supervisor.
  • Self-starter with team player attitude.
  • Ability to travel to various site locations.
  • Ability to maintain confidentiality
  • Proficient use of Ellucian Banner software preferred

  Required Education:

  • High school diploma or equivalent

  
  

  Preferred Education:

  • Above requirement plus one year of specialized or technical training beyond high school

  
  

  Required Experience:

  • Three years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job

  
  

  Preferred Experience:

  • Above requirement including one or more years in an emergency management, higher education, public administration, or safety environment.
  • One or more years with accounting/finance administrative functional experience.

  
  

  Required Licenses/Certifications:

  • Valid Driver License

  
  

  Preferred Licenses/Certifications:

  • NIMS IS 700, 800, 100, and 200. CPR Provider.

  
  

  
  

  Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

  Salary Grade: 106

  Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

  Requisition Number: req5207

  Posting Close Date: 7/3/2024

  
  

  
  

• About the company

  San Jacinto College is a public community college in the Greater Houston with its campuses in Pasadena and Houston, Texas.

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