Senior Administrative Assistant - Central Campus

• Provide administrative support to the following areas: Auxiliary Services, Finance, Internal Audit, OEM and SHERM. Includes, among other tasks, ordering supplies, and preparing and processing EPAFs, requisitions and invoices. Processes P-card statements and maintains P-card records and expenditures as necessary. Coordinates travel arrangements and processes related reimbursements. Monitors the department budgets and processes budget transfers as necessary.
• Assist OEM with documentation and recordkeeping of the Comprehensive Emergency Management Plan and input information into software systems and databases.
• Assist OEM with the development of the College Business Continuity of Operations Plan by receiving and organizing data from participating departments.
• Prepare spreadsheets, presentations, reports and documents as needed.
• Assist OEM with recordkeeping and documentation of preparedness / readiness and testing procedures.
• Maintain emergency information databases, contact/notification systems at the district level (maintain systems on all campuses).

• Schedule and coordinate meetings. Record and transcribe meeting minutes.
• Serve as a member of the incident management team, transporting items between campuses in College vehicle.
• Facilitate the Districtwide Emergency Drill Calendar, scheduling all drills with OEM and participating Departments.
• Perform other duties as assigned.
• Manage recordkeeping and documentation of equipment inventory, equipment readiness and testing records.

• Proficient in various software packages including Microsoft Office Suites – Word, Excel, PowerPoint and Outlook
• Excellent oral and written skills
• Excellent public relation and interpersonal skills
• Must be detail oriented, organized and be able to work with minimum supervision
• Be able to multi-task in a fast-paced work environment
• Able to resolve administrative situations or problems in the absence of supervisor
• Able to make judgments and decisions to keep office functioning smoothly in absence of supervisor.
• Self-starter with team player attitude.
• Ability to travel to various site locations.
• Ability to maintain confidentiality
• Proficient use of Ellucian Banner software preferred

• High school diploma or equivalent

• Above requirement plus one year of specialized or technical training beyond high school

• Three years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job

• Above requirement including one or more years in an emergency management, higher education, public administration, or safety environment.
• One or more years with accounting/finance administrative functional experience.

• Valid Driver License

• NIMS IS 700, 800, 100, and 200. CPR Provider.

Salary Grade: 106

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req5207

Posting Close Date: 7/3/2024