• Job Description

  Req#: 137
  Working Title
  
  Operations Specialist
  
  Payroll Title
  
  Specialist
  
  Location
  
  BCSA Remote or Work from Home - WASHINGTON, DC 20036 US (Primary)
  
  Category
  
  Administrative / Clerical
  
  Job Type
  
  Full-time
  
  Job Classification
  
  Salaried
  
  Exemption Type
  
  Exempt
  
  Type of Hire
  
  Fully Funded
  
  Security Clearance Required
  
  None
  
  Education
  
  Bachelor's Degree
  
  Travel
  
  Up to 25%
  
  Job Description
  
  BCS Allegient has a 35-year history of helping government, research, and private sector clients implement their programs and missions to achieve success. We offer a breadth of professional support services in the areas of business management, communications, systems engineering, analysis, mission execution, and organization performance. We are seeking a detail-oriented and highly organized Operations Specialist to support the day-to-day functions of the Operations team. The Operations Specialist will support our timekeeping processes, invoicing, expense reporting, project administration, and employee support functions.
  
  • Location: Remote
  • Working Hours: Eastern Time
  
  Position Summary
  
  The Operations Specialist is responsible for maintaining the integrity of timekeeping, expense reporting, project records, and workforce data within Deltek Costpoint. This position plays a critical role in ensuring operations deadlines are met, and project and contract records remain current and compliant. The ideal candidate is proactive, customer-service oriented, highly organized, and experienced with Costpoint, the Microsoft Power Platform, procurement, and government contracting environments.
  
  Essential Duties and Responsibilities
  
  Timekeeping Support
  
  • Support employee timekeeping in Deltek Costpoint, including timesheet administration, approvals, corrections, and prior-period adjustments.
  • Monitor deadlines and follow up with employees and managers to help ensure timely, accurate timesheet completion.
  • Support payroll-related timekeeping activities, including new hire guidance, recurring reports, client portal submissions, and 401(k) contribution and employer match records.
  
  Invoicing & Accounting Support
  
  • Support monthly customer invoicing by reviewing, organizing, and preparing invoice packages and related documentation.
  • Assist accounting with accounts payable, financial recordkeeping, and administrative support.
  • Help prepare and submit recurring client reports in accordance with contract requirements.
  
  Expense Report Administration
  
  • Assist employees with expense report preparation, submission, approvals, and reimbursement coordination.
  • Monitor outstanding expense reports and provide guidance on company travel and expense policies.
  
  Project & Contract Administration
  
  • Maintain accurate project, contract, and purchasing records across Costpoint, Power Apps, and related company systems.
  • Support project setup, project updates, contract modifications, and organized contract file maintenance.
  
  Costpoint System Administration
  
  • Maintain Costpoint user accounts, workforce data, and related operational records.
  • Support data integrity, troubleshooting, reporting, and process improvement efforts across operational systems.
  
  Administrative & Operational Support
  
  • Assist with company meetings, events, employee activities, and other operational or administrative projects.
  
  SpendLogic Purchasing System
  
  • Maintain purchasing system records and documentation, following up with stakeholders as needed to support completeness and compliance.
  • Support project teams with purchasing-related documentation, market research, and source selection activities as needed.
  
  
  Job Requirements
  
  
  • Bachelor's degree or equivalent combination of education and experience.
  • 3+ years of experience using Deltek Costpoint.
  • Experience supporting timekeeping, invoicing, project administration, or accounting functions.
  • Strong attention to detail and organizational skills.
  • Advanced proficiency in Microsoft Excel and Microsoft Office applications.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple priorities and meet recurring deadlines.
  
  Preferred
  
  • Experience in a government contracting environment.
  • Understanding of DCAA-compliant timekeeping practices.
  • Experience with Deltek Costpoint Time & Expense and Projects modules.
  • Familiarity with contract administration and project setup processes.
  • Familiarity with Power Apps.
  • Experience supporting accounts payable and client invoicing functions.
  
  Key Competencies
  
  • Attention to detail and accuracy
  • Customer service mindset
  • Time management and prioritization
  • Problem-solving and analytical thinking
  • Confidentiality and professionalism
  • Ability to work independently and collaboratively
  
  Why Join BCS Allegient?
  
  At BCS Allegient, you will be part of a collaborative team that values integrity, accountability, operational excellence, and continuous improvement. This position offers the opportunity to play a vital role in supporting employees, clients, and business operations while contributing to the company's continued growth and success.
  
  We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.

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