At ALSAC you do more than make a living; you make a difference.

Job Description

Responsible for providing administrative and operational support to Executive management, Senior leaders and other members within the department, as well as, performing special projects as assigned.

ESSENTIAL JOB FUNCTIONS

1. Responsible for overseeing day to day office management function of the department. Utilizes excellent service techniques when answering phones. Responsible for pointing vendors and client callers to the appropriate staff member or department. Involves working within an established office environment under normal lighting and climate controls.

2. Responsible for handling the senior leader's calendar, including scheduling meetings, reviewing calendar and resolving conflicts. Makes travel arrangements for the management and/or staff.

3. Uses a relatively high degree of concentration to handle sensitive and confidential documents, telephone calls, and personal contacts as required for departmental leaders. Responsible for sorting and prioritizing the mail and ensuring that time sensitive documents are brought to the attention of Management as appropriate.

4. Uses typing knowledge to compose, create and visually proofread letters, reports, forms, memos, and other correspondence as requested by management team. Enters information on the computer. Updates and maintains computer files. Requires excellent proof-reading skills and use of a personal computer.

5. Obtains and distributes mail and FedEx packages.

6. Reports equipment failures such as copier machine jams and general printer problems. Updates numbers on departmental fax machine and distributes fax correspondences to staff.

7. Works with team members to create power point presentations, proposals, and reports. Generates reports as requested.

8. Uses relatively high degree of concentration to perform special projects including, but not limited to, setting up conference calls, creating spreadsheets in excel, and troubleshooting technical issues with office machinery.

9. Organizes internal functions including staff lunches and retreats. Orders food, helps to plan agenda, provides materials needed for event.

10. Codes bills and invoices. Reviews and develops purchase orders. Submits forms to the appropriate departments for processing. Maintains expense spreadsheet.

11. Orders supplies. Ensures supply closet is well stocked and maintained. Orders needed equipment and supplies for new employees within the department.

12. Maintain department’s filing system.

Requirements:

• Requires ability to understand general arithmetic
• Speak and write in a clear and understandable manner for internal/external relations
• Understand difficult verbal or written instruction; must demonstrate proficiency in data processing applications (Microsoft Word and Excel for Windows)
• Knowledge ordinarily acquired through attainment of a high school diploma or GED, and 5-7 years of office/administrative experience

Benefits & Perks

The following Benefits & Perks apply to Full-Time Roles Only.

We’re dedicated to ensuring children and their families have every opportunity to enjoy life’s special moments. We’re also committed to giving our staff excellent benefits so they can do the same.

• Core Medical Coverage: (low cost low deductible Medical, Dental, and Vison Insurance plans)
• 401K Retirement Plan with 7% Employer Contribution
• Exceptional Paid Time Off
• Maternity / Paternity Leave
• Infertility Treatment Program
• Adoption Assistance
• Education Assistance
• Enterprise Learning and Development
• And more

To ensure the health and safety of the children and families at St. Jude Children’s Research Hospital as well as our donors, volunteers and colleagues, as a condition of employment, we require that employees adhere to ALSAC’s Vaccination Requirements, including COVID-19 Vaccination.

ALSAC is an equal employment opportunity employer.

ALSAC does not discriminate against any individual with regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, transgender status, disability, veteran status, genetic information or other protected status.

No Search Firms:

ALSAC does not accept unsolicited assistance from search firms for employment opportunities. All resumes submitted by search firms to any ALSAC employee or ALSAC representative via email, the internet or in any form and/or method without being contacted and approved by our Employee Experience team and without a valid written search agreement in place will result in no fee being paid if a referred candidate is hired by ALSAC.