Sr Administrative Assistant - Central Campus

• Act as primary for multi-line telephone system for CETL handling incoming calls and redirecting calls to the AVC and/or appropriate personnel as pertinent. Ensure all calls are answered and voice mails are checked.
• Interface daily via email with administrators, various departments, staff, and faculty to answer questions and requests.
• Provide administrative support to CETL to prepare for the college-wide meetings. Arrange catering and pick-up for various meetings. Manage setup and clean-up. Assist with retreats, academies, and other CETL sessions as needed. Ensure approved event registration is complete. Ensure securing attendance, obtaining, approving, and processing invoices, etc.
• Assist in the day-to-day schedule of the AVC. Update calendar, prepare meeting folders and documents, and greet CETL guests.
• Coordinate document control and the handling of articulation agreements.
• Assist with coordination of all travel and conference arrangements for the AVC as required.
• Process and record all financial transactions made through CETL. Includes requisitions, purchasing card transactions, budget tracking, reconciliations, reimbursements, etc.

• Help maintain and organize files for the office of the AVC.
• Assist in sorting and processing mail.
• Order and maintain office supplies. Responsible for keeping kitchen and supply room stocked.
• Travel campus to campus for meeting and event set-up and assistance and run errands as needed.
• Support other CETL personnel as needed.
• Other duties as assigned.

• Safeguard sensitive and confidential information.
• Must be detail oriented, work with minimal supervision, and be able to multi-task in a fast-paced work environment.
• Must be a self-starter, quick learner, and have the ability to be flexible depending on the circumstances.
• Excellent customer service and public relation skills required. Ability to listen to and communicate effectively with individuals from various backgrounds.
• Establish and maintain effective working relationships.
• Advanced skill levels in Microsoft Office (Outlook, Work, Excel, and PowerPoint).
• Excellent oral and written communication skills utilizing good business vocabulary and concise presentation.

• High School Diploma or equivalent (GED).

• Above requirement plus one (1) year of specialized or technical training beyond high school

• Three (3) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.
• Basic to intermediate skill level in Microsoft Office – Word, Excel & PowerPoint.

Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req4925

Posting Close Date: 10/20/2023