• Job Description

  Req#: 1037344
  Primary Position Responsibility: This full-time remote position provides high-level administrative support to Stonecroft's CEO and Leadership Team. This role focuses on coordination, organization, and execution of day-to-day administrative functions to ensure efficient operations. The ideal candidate will demonstrate a high degree of flexibility, exceptional time management and communication skills, and a personal connection with Stonecroft's mission and values. This position also requires an average of 24 days of travel per calendar year.
  
  Essential Duties and Responsibilities:
  
  • Support the CEO with administrative duties, including but is not limited to:
    • Calendar management; scheduling and prioritizing appointments and commitments
    • Travel arrangements - hotels, rental cars, itineraries, and expense reporting, etc.
    • Support CEO inbox
    • Special projects as needed
  • Support the Vice President of Operations, with administrative duties including but not limited to:
    • Human Resource support for hiring positions.
    • Reviewing or coordinating contracts as needed.
    • Reviewing and documenting Standard Operation procedures as needed.
  • Leadership Team, Board of Directors, or other necessary parties to:
    • Coordinate and manage details for biannual onsite all-staff gatherings
    • Coordinate and manage details for quarterly Leadership Team meetings
    • Coordinate and manage details for quarterly committee and Board meetings
    • Coordinate and manage details for routine Entrepreneurial Operating System (EOS) initiatives
    • Support coordination of in-person gatherings, plan and execute logistical details such as materials or contracts, audiovisual support, suite preparation, and banquet orders.
    • For both in-person and virtual gatherings, assist with managing PowerPoint presentations, recordings and taking meeting minutes.
  • Maintain accurate records, files, meeting minutes and other documentation for the Stonecroft Board book.
  • Coordinate with the Leadership Team to prepare and distribute weekly internal communications for staff.
  • Serve as Assistant Secretary to the Board of Directors with administrative duties including but not limited to:
    
    • Scheduling board and committee meetings
    • Taking board meeting minutes
    • Assist the board with coordinating vendors as needed.
  • Manage confidential and sensitive information with discretion and professionalism.
  
  
  Qualifications:
  
  • A personal and growing relationship with the Lord Jesus Christ which is naturally communicated through words and actions.
  • A personal passion for evangelism (the spiritual gift of evangelism is not required).
  • Strong attention to detail
  • 4+ years of experience in related position
  • 3+ years of experience in a non-profit organization
  • Previous experience taking meeting minutes for a non-profit
  • Demonstrated excellence in clear, professional oral and written communication
  • Proficient in Microsoft suite (Teams, Outlook, PowerPoint, Excel, Word...)
  • Working knowledge of Strety
  • Working knowledge of Entrepreneurial Operating System
  
  Physical Requirements:
  
  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
  
  The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. Employeess will be at a computer up to 10 hours per workday.

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