• Job Description

  Req#: 4970208
  Salary: $39,671.00 - $69,426.00 Annually
  Location : Remote, NC
  Job Type: Permanent Full-Time
  Job Number: 25-05558 DPH 60041538
  Department: Dept of Health and Human Services
  Division: Public Health
  Opening Date: 06/17/2025
  Closing Date: 7/1/2025 5:00 PM Eastern
  Job Class Title: Social Research Assistant II
  Position Number: 60041538
  Salary Grade: NC09
  
  Description of Work
  * The Recruitment Range For This Position Is $39,671 - $49,297*
  **This position is funded in part through federal funds.**
  
  ***Remote position with requirements to attend regular meetings in Raleigh/Wake County***
  The Surveillance Specialist position is assigned to the N.C. Birth Defects Monitoring Program (BDMP), a branch within the State Center for Health Statistics. The BDMP is a statewide public health surveillance system that collects, tracks, analyzes, and disseminates data on infants born with congenital malformations in N.C. This individual will conduct systematic reviews of medical records to interpret the medical diagnoses and descriptions and abstract the relevant statistical and medical information on the infant and mother into an electronic database.
  
  The Surveillance Specialist position is required to read and interpret highly complex medical information from a variety of sources and interpret/assign appropriate codes for each diagnosis (using ICD9CM, ICD10CM, and the 6-digit British Pediatric Association scheme). This position serves as the primary liaison between the BDMP and hospitals in order to facilitate data collection activities. The employee must be able to work independently and perform job requirements with minimal supervision.
  
  The employee will be expected to travel to assigned hospitals for data collection purposes as needed.
  
  About the State Center for Health Statistics (SCHS):The North Carolina State Center for Health Statistics is a part of the Division of Public Health and is responsible for data collection, health-related research, and production of reports and maintenance of a comprehensive collection of health statistics. We provide high quality health information to ensure more informed decision-making and effective health policies. Our goal is to improve the health of all North Carolinians and their communities.
  
  About the NC Department of Health and Human Services (DHHS):The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.
  
  Compensation and Benefits:The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit website for benefits:
  
  For more information about DHHS:
  Knowledge, Skills and Abilities / Competencies
  
  Listed below are the knowledge, skills and abilities (KSAs) associated with the position. These KSAs, along with the minimum education and experience listed, are required in order to be deemed "eligible" for the position therefore you must provide supporting information, within the body of your application, to demonstrate your possession of each KSA listed.
  
  Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following:
  
  • Experience in reviewing medical records to support data-driven monitoring and reporting.
  • Experience using medical, anatomy, and physiology terminology.
  • Experience managing data collection processes and maintaining accurate electronic records.
  • Experience using Microsoft Word, Excel, and Access
  
  Management Preferences:
  
  • Demonstrated knowledge of medical records organization and management, including the principles of coding/classification systems (specifically ICD9CM and ICD10CM).
  • Demonstrated ability to communicate effectively with medical professionals and administrative personnel.
  
  Minimum Education and Experience Requirements
  
  Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See for details.
  Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following:
  
  Bachelors degree in education, business, sociology, economics, psychology or related to work performed from an appropriately accredited institution and six months of directly related experience;
  OR
  High School or General Educational Development (GED) diploma and four and a half years of experience involving collecting, interpreting, and reporting of statistical or social or economic data;
  OR
  An equivalent combination of education and experience.
  Supplemental and Contact Information
  The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/.
  DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.
  
  It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.
  
  • Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
  • Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard, who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
  • If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
  • Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.
  
  Applications for positions requiring specific coursework must be accompanied by a copy of the applicant's transcript. Applicants with degrees not conferred at a United States college or university must attach verification that their degree is equivalent to a similar degree from a U.S. institution. The Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at . Transcripts, degree evaluations and cover letters may be uploaded with your application.
  NOTE: Applicants will receive communication via email only for updates on the status of their application or any questions on their application. If there are any questions about this posting other than your application status, please contact Talent Acquisition at
  To check the status of an application, please log in to your NC Government Job Opportunities account and click "Application Status".
  
  For technical issues with your application, please call the NeoGov Help Line at 877-204-4442. If you have a technical issue with your Government Jobs account, please call their Help Line at 1-855-524-5627.
  NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.
  For permanent and time-limited appointments:Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
  
  01
  
  I UNDERSTAND that DHHS requires a complete descriptive work history with all employment experience detailed to be considered for employment. Answers to supplemental questions are not a substitute for providing all relevant information within the body of your application. In order to receive credit for the supplemental questions in which you answered yes, you must provide supporting information within the body of the application, to support your answer. Your application should also reflect all education and all professional work experience acquired including high school and all degrees. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. (NOTE: AN ATTACHED RESUME NOR "SEE RESUME" DOES NOT SATISFY THE REQUIREMENT OF COMPLETING THE APPLICATION. If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)
  • Yes
  • No
  
  02
  
  The recruitment range for this position is $39,671 - $49,297. If offered this position, are you willing to accept a salary within the posted recruitment range of $39,671 - $49,297?
  • Yes
  • No
  
  03
  
  What is your highest level of education? This experience must be clearly documented in the "Education" section of the application to be given credit.
  • Master's degree or higher
  • Bachelor's degree
  • Associate's degree
  • High school diploma or GED
  • None of the above
  
  04
  
  What is your level of experience reviewing and analyzing medical records? This experience must be clearly documented in the "Work Experience" section of the application to be given credit.
  • Significant experience reviewing complex records to extract and report data.
  • Moderate experience with regular responsibility in data review and reporting.
  • Limited experience assisting with data review tasks.
  • No direct experience in this area.
  
  05
  
  Which of the following best describes your experience using medical, anatomical, or physiological terminology? This experience must be clearly documented in the "Work Experience" section of the application to be given credit.
  • I use these types of terminology regularly in my current or past roles.
  • I have some exposure through academic courses or related experience.
  • I've encountered this terminology occasionally but do not use it regularly.
  • I have little to no experience with this terminology.
  
  06
  
  How would you describe your experience with data collection and electronic recordkeeping? This experience must be clearly documented in the "Work Experience" section of the application to be given credit.
  • Extensive experience managing data collection and maintaining digital records.
  • Moderate experience with some responsibility in this area.
  • Limited exposure through training or assistance.
  • No direct experience.
  
  07
  
  Which best describes your experience with Microsoft Word?This experience must be clearly documented in the "Work Experience" section of the application to be given credit.
  • Advanced - creating templates, using styles, formatting complex documents
  • Intermediate - editing, formatting, inserting tables/images
  • Basic - typing and saving simple documents
  • No experience
  
  08
  
  Which best describes your experience with Microsoft Excel?This experience must be clearly documented in the "Work Experience" section of the application to be given credit.
  • Advanced - using formulas, pivot tables, charts, data analysis
  • Intermediate - organizing data, using basic formulas, filtering/sorting
  • Basic - entering data and creating simple spreadsheets
  • No experience
  
  09
  
  Which best describes your experience with Microsoft Access?This experience must be clearly documented in the "Work Experience" section of the application to be given credit.
  • Advanced - designing databases, writing queries, forms, and reports
  • Intermediate - using existing databases, entering/editing records
  • Basic - limited experience viewing or navigating Access databases
  • No experience
  
  10
  
  Where did you learn about DHHS or this opportunity?
  • NC Jobs
  • Employee Referral
  • Conference / Career Fair
  • Email campaign
  • Professional Association or Industry-specific job board
  • Indeed
  • LinkedIn
  • NC Nursing Board email
  • Google
  • Other General Job Boards
  • Other Search Engines
  • Other Social Media
  • Internet Advertisement
  • TV / Radio
  
  11
  
  Please give additional detail where you learned of DHHS or this opportunity. (e.g., APA Annual Meeting in NYC in May 2021, Facebook, LinkedIn, Doximity, NC Substance Abuse Professional Practice Board, etc.)
  Required Question

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