Scheduled Hours

40

Position Summary

Provides support to the overall posting and recruitment process. Functions as a primary contact for department managers and business office personnel for administrative and technical questions regarding systems, procedures and processes. Assists departments in appropriately posting accurate job descriptions and requirements. Works to ensure completion of pre-employment screenings and to facilitate related recruitment tools.

Job Description

Primary Duties & Responsibilities

• Reviews, approves and posts new job requisitions submitted by department users in a timely manner. Checks new job requisitions for accuracy and completeness prior to posting. Ensures correct position titles, minimum requirements, and salary range match assigned school job descriptions. Works with department managers, business office personnel, and Compensation to answer questions and resolve discrepancies with job requirements and job postings.
• Facilitates pre-employment reference checks via vendor.
• Performs pre-employment screening processes for individuals as required by job title. Ensures drug screens, background checks, and other screenings are completed prior to the start date.
• Serves as a primary contact for department managers and business office personnel for administrative and technical questions regarding systems, procedures, and processes.
• Strategizes with teammates and recruiting manager to determine and accomplish recruitment goals.
• Submits assigned reports in a timely manner.
• Assists recruiters in promoting the University’s Affirmative Action efforts.
• Helps ensure departmental compliance with laws and policies on recruitment, employment, and hiring. Provides guidance to management regarding compliance with federal or university applicant screening and tracking requirements.
• Performs specific projects and other duties as assigned.

Preferred Qualifications

• Experience with Workday systems.
• Strong attention to detail and ability to multi-task.
• Demonstrated knowledge of Human Resources recruitment policies and regulatory issues.
• Demonstrated effective verbal, written, and interpersonal communication and listening skills with a high level of perception when dealing with others.
• Broad general knowledge of Human Resource areas including compensation, benefits and employee relations policies and regulations.
• Effective knowledge of the University culture.
• Ability to work with highly confidential information and materials.

Required Qualifications

Equivalent of an associate degree with two to four years of experience in administrative support.

Grade

G08-H

Salary Range

$20.76 - $32.21 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.