• Job Description

  Req#: 4116941
  
  

  
  Orange Coast College (OCC) is seeking an equity-minded, classified professional as a Training and Development Specialist within the Human Resources Department.
  
  
  About Orange Coast College (OCC)
  Orange Coast College's 164-acre campus is located in Costa Mesa just minutes from Southern California's beautiful beaches. Orange Coast College (OCC) was founded in 1947 with the mission to serve the educational needs of a diverse local and global community. The College empowers students to achieve their goals by providing high-quality, culturally responsive, and innovative programs and services through pathways leading to degrees, transfers, certificates, foundational skills, workforce development, and lifelong learning. The College promotes student development, learning, and equitable outcomes by fostering a respectful, inclusive, caring, and participatory campus climate of student engagement and academic inquiry.
  
  OCC engages in a variety of professional development opportunities and partnerships so that we can serve disproportionately impacted groups. Student-centered activities that support OCC's mission include campus-wide student success projects funded by the Office of Student Equity; partnerships with local Hispanic Serving four-year institutions; active programs that work to improve the academic achievement of racially minoritized students, such as PUENTE and UMOJA; Extended Opportunity Programs and Services (EOPS) and Disabled Student Program and Services (DSPS) (known on OCC's campus as: Accessibility Resource Center or ARC). Additionally, OCC is an officially designated Hispanic-Serving Institution (HSI) and has an eligibility designation as an Asian American Native American Pacific Islander-Serving Institution (AANAPISI).
  
  D.E.I.A. - Diversity, Equity, Inclusion, Accessibility, and Anti-Racism
  The Coast Community College District (Orange Coast College, Golden West College, and Coastline) continue to strengt hen our efforts around diversity, equity, inclusion, accessibility, and anti-racism. Orange Coast College is focused on creating a culture of inclusive excellence by uplifting employees and students through an environment that is equitable, diverse, inclusive, and accessible. We have a strong focus and importance on D.E.I.A. and Anti-Racism (Diversity, Equity, Inclusion, Accessibility) and will be actively listening, assessing, and evaluating this throughout each stage of the application, recruitment, and interview process.

  • Orange Coast College - Diversity, Equity, Inclusion, and Accessibility Page
  • Orange Coast College - Diversity, Equity, Inclusion, & Accessibility Plan (DEIA)

  Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative students, employee, and community populations. We currently enroll 17,102 students, the majority of whom are from racially minoritized populations: 36% of OCC's students are Latinx, 2% are African- American, 25% are Asian, less than 1% Native American, 29% are White, and 5% are multiracial.
  
  Orange Coast College Employee-Student Demographic Information
  Direct Link: Employee / Student Demographics Comparison Dashboard
  
  Department Specifics: About OCC's Executive Wing
  Campus Human Resources provides support to all students, faculty, and staff by facilitating strategic staffing; equity-minded recruitments; fair and consistent employee relations; and inclusive professional and organizational development to realize the overall mission of Orange Coast College. The department currently has four team members and three student assistants to serve the needs of the diverse campus community which consists of over 1500 employees. Campus Human Resources is committed to understanding the educational, operational, and regulatory environment in which we operate; pursuing professional and innovative approaches to human resources management; acting with integrity and compassion while observing high ethical standards; and demonstrating a true service orientation that enhances the ability of all employees to serve our student and the community.
  
  

  The Training & Development Specialist is part of the larger Campus Human Resources team. This position will support and guide the development and implementation of training plans to increase diversity, equity, inclusion, accessibility, and anti-racist efforts through data analysis, innovation, collaboration, partnerships, and engagement in those difficult conversations that are required to enhance the growth of a culture that is in the transition of immersing into an equity-minded lens in all areas and in all that we do as a campus. The team is comprised of the Director, Employee Relations Manager, HR Coordinator, and Administrative Assistant II.

  
  Summary
  Develops, delivers, and arranges for staff development, supervisory, and technology training for District and campus staff. Identifies ongoing training and continuing education needs and designs programs and materials to meet these needs. Provides assistance to departments seeking in-service.
  
  Distinguishing Career Features
  The Training and Development Specialist is considered part of the Human Resources career path facilitating learning and professional development opportunities for all levels of employees. The Specialist also serves as a resource and provides support to distance learning opportunities. The Training and Development Specialist requires a demonstrated ability to design and deliver training in person and with the assistance of multimedia and special programs used to support education in ‘live’ classrooms.
  
  Essential Duties and Responsibilities
  Specific duties may vary among departments, divisions, and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:

  • Conceptualizes and develops learning strategies for professional development and employee recognition processes for college-wide employee engagement and employee training activities.
  • Provides subject matter expertise consultation for college-wide professional development programming to administration, the professional development committees, special task forces/councils, and departments.
  • Acts as the subject matter expert in the creation and conceptualizing of the professional development annual plan; designs annual learning strategies, develops, makes recommendations, and implements employee learning programs; analyzes trends (externally and internally) and needs via employee surveys for the purpose of college-wide employee professional development.
  • Collaborates with coordinating professional development committee teams to develop, plan, and implement committee professional development activities.
  • Researches new methodologies and technologies in workplace learning by routinely reading relevant journals, attending meetings, and participating in conferences at the national, state, and local level which include liaison work, advocating for college resources, and actively participating on boards. Attends relevant courses and presents the research.
  • Serves as a resource, develops course content, and conducts learning/training needs analysis, working with stakeholders to develop training solutions. Recommends design and implementation of changes to training programs, materials, and new technologies to enhance understanding by participants with varying learning styles.
  • Works with the administration to develop, implement, and evaluate a professional development plan for the institution including authoring and revising the plan as necessary.
  • Coordinates, monitors, and implements professional development budget considering the costs of planned programs to keep within the budget for institution-wide activities. Plans and assesses return on investment for any training or employee engagement program.
  • Works with department managers and other content designers to develop subject matter courses or modules for small group learning and individual professional and skill development.
  • Maintains current knowledge of advances in training and development, adult learning, and instructional technology.
  • Prepares data analysis and year-end reports of learning and employee engagement activities and presents the findings.
  • Participates in developing and modifying system user guides and manuals. Develops and maintains end-user/participant materials including informational (how-to) presentations, tip sheets, FAQs, online modules, interactive courses, and videos.
  • Provides leadership and advises as an assigned member to flexible calendar coordinating committee and the professional development coordinating committee.
  • Supports training activities by writing and/or maintaining instructional/training materials, helpful tips, and communications to and from vendors.
  • Coordinates logistics for professional development opportunities based on user needs, including, but not limited to, scheduling, promoting, tracking registration, completing necessary paperwork, and approvals.
  • Partners with outside vendors to provide training.
  • Updates and maintains training records in professional development integrated systems.
  • Performs other related duties as assigned that support the objection of the position.
  • Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.

  
  

  Minimum Qualifications

  Knowledge and Skills

  • Requires specialized knowledge of adult learning methods and techniques for instructional design.
  • Requires knowledge of the uses of new technologies such as website development, multimedia tools, courseware authoring tools, and other instructional technology.
  • Requires business math skills sufficient to prepare training budgets and cost estimates.
  • Requires well-developed human relations skills to deliver in-service education to small groups and individuals, enhance learning, and explain technical concepts to non-technical staff.
  • Requires strong interpersonal and relationship management skills; excellent writing and communication skills; strong project management skills.
  • Requires advanced Microsoft Office (Word, Excel, PPT).

  Abilities

  • Requires the ability to perform the essential responsibilities and functions of the position.
  • Requires the ability to evaluate, design, and produce clear training materials, in-person and web-based help and training, multimedia demonstrations, and documentation.
  • Requires the ability to organize, deliver, and coordinate the delivery of training.
  • Requires the ability to deliver in-service instruction to groups with varying degrees of knowledge and skill.
  • Requires the ability to express course goals with imaginative application of discussion and technology to existing materials and structures.
  • Requires the ability to convey concepts in writing and orally to individuals and/or groups of diverse backgrounds.
  • Requires the ability to work in a changing environment and manage multiple priorities.
  • Requires the ability to work cooperatively and productively with others.
  • Requires ability to work effectively with all levels.
  • Requires the ability to exhibit energy, enthusiasm, and a positive outlook.
  • Requires ability to work closely with and influence leaders and stakeholders.

  Physical Abilities

  • The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
  • Essential functions will vary by position.
  • As defined by Title I of the Americans with Disabilities Act (“ADA”) and California’s Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

  Education and Experience and demonstrated evidence of D.E.I.A. (Diversity, Equity, Inclusion, Accessibility):

  • The position requires a Bachelor’s degree in Education, Organizational Development, Human Resources, Personnel Management, Human Development, Public Administration, Business Administration, Organizational Management, or a related field and 3-5 years of employee learning, organizational development, human resources, or related field.
  • Or, any combination of education and experience which would meet the required equivalent qualifications for the position.
    • Active membership and/or participation with professional learning networks for example, the Professional and Organizational Development (POD) Network in Higher Education or the California Community Council for Staff and Organization Development (4C/SD), or Association for Talent Development (ATD) is desirable.
    AND
    
    
    • Demonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom and campus.
    Desired Qualifications:
    • At least 4 years of experience in working the DEIA field in a senior capacity.
    • Demonstrated success in leading and/or supporting cross-functional transformational activities, supporting the development and implementation of gender equity, diversity, and inclusion strategies, and stewarding collaborative processes across multiple stakeholders.
    • Experience in collaborating with and supporting senior management on issues surrounding DEIA topics and policies.
    • Certification or training in diversity, equity, inclusion, and accessibility.
    
    Licenses and Certificates
    • Requires a valid driver's license.
    • Certified Trainer (Association of Talent Development or equivalent) title is preferred.
    Working Conditions
    • Work is performed indoors where minimal safety considerations exist.
    
    

    • Note: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA at this time.

    
    This is a permanent, 12-month-per-year classified position. The normal hours of work will be Monday through Friday from 8:00 a.m. to 5:00 p.m., with the flexibility to occasionally work extended hours and/or weekends, if necessary, to meet the needs of the department. The effective date of employment will be arranged with the supervisor. (Salary Range EE-121)
    
    Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 ) The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
    
    Pay Philosophy:
    Through policies, practices, and other benefit programs, Coast Community College District delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.
    
    The deadline to apply is October 27 , 2023. Application materials must be electronically submitted online at http://www.cccd.edu/employment to be considered for employment. Incomplete applications, application materials submitted by mail, and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).
    
    Application Requirements:
    To be considered for employment you must submit a complete application packet. A complete application packet includes:
    *Note: We have a strong focus and importance on D.E.I.A. and Anti-Racism (Diversity, Equity, Inclusion, Accessibility) and will be actively listening, assessing, and evaluating this throughout each stage of the application, recruitment, and interview process.
    
    
    1. A complete Coast Community College District Online Employment Application.
    2. Responses to Supplemental Questions (please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank).
    3. A Cover Letter highlighting your experiences relevant to this position and addressing the minimum and essential qualifications, including your demonstrated evidence of D.E.I.A. (Diversity, Equity, Inclusion, Accessibility) . (upload as a separate attachment - PDF recommended).
    4. A Current Resume of professional experience and educational background. (upload as a separate attachment - PDF recommended).
    
    Submission of all required application information and materials is the responsibility of the applicant. All application materials become the property of the Coast Community College District and will NOT be copied or returned.
    
    To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. If you do not know an answer, please indicate so, but do not leave any space blank.
    
    All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Please note: Possession of the minimum qualifications does not ensure an interview.
    
    Any documents that you are unable to attach can be emailed to jobs@cccd.edu. Emails must clearly indicate the job you are applying to and your name.
    
    
    Submit an application online at:
    http://www.cccd.edu/employment
    
    Coast Community College District – Human Resources
    1370 Adams Avenue, Costa Mesa, CA 92626

    Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or call 714.438.4714.

    Selection Procedure

    • All online applications received by the application deadline will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
    • Applicants wishing to apply for more than one position must submit separate application materials for each desired position.
    • Applicants who meet the minimum qualifications and who are also deemed to possess the highest committee evaluation will be invited to an interview.
    • If any travel is required for an applicant to participate in person during the interview process, this will be done so at the candidate's own expense.
    • During the interview, candidates may be asked to conduct a short oral demonstration/presentation on a previously announced topic as well as participate in a writing exercise, or hands-on practical.
    • Consideration will also be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.
    • The search committee will rate the candidate's responses to the interview questions, the demonstration/presentation, and the applicable writing exercises and/or hands-on practicals. Based on this rating, a number of candidates will be recommended to move forward and will be invited for a second-level interview.
    • The hiring manager will conduct reference checks on the final candidate. The district reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews.
    • The campus President will make the final recommendation for employment to the Board of Trustees.
    • The start date will be determined based on the needs of the campus and the conditions of employment as posted in the job announcement/recruitment.
    • Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College's recommendation for employment.
    • The District reserves the right to extend the deadline, re-advertise the position, or delay filling this position based on the needs of the District and the student population we serve.
    
    

    Employment Information

    • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
    • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
    • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing equity and inclusion goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

    
    

    The SELECTED CANDIDATE is required to complete the following prior to employment:

    • Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
    • Have fingerprints taken by a Live Scan computer at the candidate’s expense (Clearance must be received prior to the first day of employment).
    • Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND
    • Participate in a new hire onboarding appointment with an Employment Services Representative.

    
    

    Coast Community College District is an Equal Opportunity Employer
    The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.
    
    The Coast Community College District is a multi-college district that includes Coastline, Community College, Golden West College , and Orange Coast College . The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services.

    Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population.

    
    Coast Community College District Title IX:

    https://www.cccd.edu/employees/hr/title9/Pages/Staff-and-Faculty-Resources.aspx
    
    This direct link 2023 Coast Community College District Annual Security and Fire Safety Report is the 2023 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2020, 2021, and 2022 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.

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