• Job Description

  Req#: f9qfGoELhJ2D
  Job Title: Executive Assistant
  
  Location: Remote
  
  Salary Range: $800-$1000/month per month depending on experience
  
  Performance Bonuses: Potential to earn up to $1300/month based on performance
  
  Job Type: Full-Time (40 hours/week, 5 days a week)
  
  Working Hours: 10:00 AM - 6:00 PM EST
  
  Job Description:
  
  We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to join our team and assist our client with a wide range of personal and business tasks. This position is a multifaceted role which requires an Assistant for biotech-related tasks, real estate portfolio management, and personal errands. ideal for someone with a "go-getter" attitude who is comfortable taking initiative, is good at problem-solving, and thrives in a fast-paced environment. The Executive Assistant will support our client's real estate portfolio, handle administrative duties, manage communication, and assist with other day-to-day business needs.
  
  Key Responsibilities:
  
  • Provide administrative support for both personal and business-related tasks.
  • Manage emails, calendar scheduling, and meeting coordination using Microsoft Office tools (Outlook, Excel, PowerPoint).
  • Manage reservations and appointments for personal and business-related events.
  • Communicate effectively using Office 365 tools, ChatGPT, and iPhone to ensure efficiency and productivity.
  • Handle other ad hoc tasks as requested, displaying excellent time management and organizational skills.
  • Be resourceful and capable of figuring out solutions independently when given new tasks or challenges.
  
  Leasing & Client Relations:
  
  • Act as the first point of contact for prospective tenants, answering inquiries and following up with leads.
  • Assist in managing the leasing process, including application collection, lease agreements, and move-in coordination.
  • Assist with marketing campaigns to promote vacancies and attract qualified tenants.
  • Stay informed about local market trends and competitor pricing
  
  Data Analysis & Reporting (Power BI):
  
  • Develop and maintain PowerBI dashboards to track leasing activity, occupancy rates, revenue, and other key performance metrics.
  • Generate detailed reports on leasing performance, tenant retention, and market trends, providing insights for management decision-making.
  • Utilize PowerBI to identify areas for process improvement and recommend data-driven strategies to enhance leasing operations.
  • Provide regular updates to management on leasing performance and business metrics.
  
  Qualifications:
  
  • At least 2 - 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
  • Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint), Email, and PowerBI
  • Must be comfortable and experienced with tools like DocuSign and Office 365.
  • Excellent verbal and written communication skills.
  • Strong interpersonal skills; ability to engage with clients, vendors, and real estate investors.
  • Highly organized and detail-oriented with the ability to handle multiple tasks simultaneously.
  • Proactive and self-motivated, with a "can-do" attitude and the ability to figure things out independently.
  • Experience with iPhone and related mobile productivity tools is a plus.
  • Ability to work remotely, with occasional in-person work required in Philadelphia.
  
  Preferred Skills:
  
  • Familiarity with the real estate industry and processes is a plus.
  • Experience in managing schedules and booking reservations.
  • Previous experience working with clients or executives in a fast-paced environment.

• About the company

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