Medical Assistant

Overview

The Medical Assistant supports dermatology clinicians and helps ensure an efficient, patient-centered clinical experience. Responsibilities include greeting and rooming patients, obtaining and documenting intake information, communicating updates to the clinician, and medical scribing during visits. The Medical Assistant also prepares for and assists with in-office procedures.

This is a full time position and will work in both Crest Hill and Naperville:

Monday 5:40a-4:30p - Crest Hill

Tuesday 5:40-3:00p - Crest Hill

Wednesday 6:20a-4:30 - Naperville

Thursday 6:20a-4:30p - Naperville

Friday 5:40-1:30p - Crest Hill

Saturday 6:30a-1:30p - Crest Hill - two Saturdays a month

Responsibilities

• Clean and stock exam rooms, ensuring necessary supplies and instruments are ready.
• Greet and room patients, collect and document vital signs, patient history, and reason for visit.
• Review medication list and ensure a preferred pharmacy is captured to support e-prescribing workflow.
• Complete MIPS documentation requirements.
• Assist with scribing and body area documentation in order to produce preliminary encounter visit notes.
• Assist with setting up procedural trays and maintaining sterile fields during minor in-office surgeries or treatments.
• Prepare patients for common dermatological procedures, such as biopsies (shave, punch) and phototherapy.
• Assist Clinicians during basic procedures by handing instruments and documenting scribed notes in the electronic medical record.
• Monitor patient comfort during procedures, offering reassurance and support.
• Package and prepare specimen or biopsy samples for processing at the correct dermatopathology lab (internal or external).
• Provide basic patient education on post-visit care and medication instructions as directed by the Clinician.
• Sterilize instruments and maintain a clean, organized clinical workspace according to infection control standards.
• Complete room turnover tasks including disinfecting and linen changes.
• Review and document patient calls regarding routine concerns, escalating complex issues to senior team members or Clinicians.
• Support Clinicians during more advanced procedures, such as excisions, I&Ds, electrodessication and curettage, and blue light therapy.
• Track inventory of medical supplies and instruments, alerting management when supplies need replenishment.
• Initiate and follow-up on prior authorization and/or biologic therapy starts ensuring tracking documentation is maintained in the electronic medical record.
• Performs other related duties as assigned.

Other Job Responsibilities Subject to State Scope of Practice Rules

• Administers medications, e.g., oral, intramuscular, subcutaneous.
• Perform suture removal and apply simple wound dressings.
• Perform basic laboratory tasks, such as drawing blood, collecting specimens, and processing them for testing.

State registration requirements may apply. Washington medical assistants generally must hold an applicable state-issued credential, such as Medical Assistant–Registered or Medical Assistant–Certified. Separate duty-specific registration may also be required in Nebraska and North Dakota for medical assistants who administer medications. Current state requirements will be confirmed before hire.

Qualifications

Required Competencies and Skills

• 1+ years of recent experience in a medical office or similar clinical setting preferred.
• Ability to obtain Certified Dermatology Technician (CDT) designation within the established timeframe.
• Maintains all required state certifications, licenses, and/or registrations as a condition of employment.
• Willingness and ability to travel to other clinic locations as needed.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Strong organizational, computer, and verbal/written communication skills.
• Ability to work effectively and collaboratively with supervisors, colleagues, patients, and the public.
• Demonstrated ability to multitask, prioritize responsibilities, and function effectively both independently and as part of a team.
• Effective time management skills with the ability to support operational efficiency.
• Ability to maintain confidentiality and handle sensitive information in accordance with applicable privacy regulations.

Education & Experience

Required Education:

High School Diploma or GED

For this position, the base pay range is $18.00 - $21.00 per hour. Individual pay is determined by role, level, location, job-related skills, experience, and relevant education, certification, or training

Forefront Dermatology is committed to providing equal employment opportunity and maintaining a workplace for employees and applicants that is free from discrimination based upon age, race, religion, color, disability, marital status, sex (including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact hr@forefrontderm.com to let us know the nature of your request and your contact information.

Required Competencies and Skills

• 1+ years of recent experience in a medical office or similar clinical setting preferred.
• Ability to obtain Certified Dermatology Technician (CDT) designation within the established timeframe.
• Maintains all required state certifications, licenses, and/or registrations as a condition of employment.
• Willingness and ability to travel to other clinic locations as needed.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Strong organizational, computer, and verbal/written communication skills.
• Ability to work effectively and collaboratively with supervisors, colleagues, patients, and the public.
• Demonstrated ability to multitask, prioritize responsibilities, and function effectively both independently and as part of a team.
• Effective time management skills with the ability to support operational efficiency.
• Ability to maintain confidentiality and handle sensitive information in accordance with applicable privacy regulations.

Education & Experience

Required Education:

High School Diploma or GED

For this position, the base pay range is $18.00 - $21.00 per hour. Individual pay is determined by role, level, location, job-related skills, experience, and relevant education, certification, or training

• Clean and stock exam rooms, ensuring necessary supplies and instruments are ready.
• Greet and room patients, collect and document vital signs, patient history, and reason for visit.
• Review medication list and ensure a preferred pharmacy is captured to support e-prescribing workflow.
• Complete MIPS documentation requirements.
• Assist with scribing and body area documentation in order to produce preliminary encounter visit notes.
• Assist with setting up procedural trays and maintaining sterile fields during minor in-office surgeries or treatments.
• Prepare patients for common dermatological procedures, such as biopsies (shave, punch) and phototherapy.
• Assist Clinicians during basic procedures by handing instruments and documenting scribed notes in the electronic medical record.
• Monitor patient comfort during procedures, offering reassurance and support.
• Package and prepare specimen or biopsy samples for processing at the correct dermatopathology lab (internal or external).
• Provide basic patient education on post-visit care and medication instructions as directed by the Clinician.
• Sterilize instruments and maintain a clean, organized clinical workspace according to infection control standards.
• Complete room turnover tasks including disinfecting and linen changes.
• Review and document patient calls regarding routine concerns, escalating complex issues to senior team members or Clinicians.
• Support Clinicians during more advanced procedures, such as excisions, I&Ds, electrodessication and curettage, and blue light therapy.
• Track inventory of medical supplies and instruments, alerting management when supplies need replenishment.
• Initiate and follow-up on prior authorization and/or biologic therapy starts ensuring tracking documentation is maintained in the electronic medical record.
• Performs other related duties as assigned.

Other Job Responsibilities Subject to State Scope of Practice Rules

• Administers medications, e.g., oral, intramuscular, subcutaneous.
• Perform suture removal and apply simple wound dressings.
• Perform basic laboratory tasks, such as drawing blood, collecting specimens, and processing them for testing.

State registration requirements may apply. Washington medical assistants generally must hold an applicable state-issued credential, such as Medical Assistant–Registered or Medical Assistant–Certified. Separate duty-specific registration may also be required in Nebraska and North Dakota for medical assistants who administer medications. Current state requirements will be confirmed before hire.