Medical Records Clerk

Overview

The Medical Records Clerk is responsible to assemble, review for completeness, compile and type medical information and data for patients' records and statistical reports.

Responsibilities

• Maintains surveillance of any incomplete records, assembles and makes quantitative and qualitative analysis for the physician and/or others to complete.
• Assures confidentiality of medical records and reports.
• Files new registration and admission cards from previous day.
• Researches history unit numbers and pulls charts for physicians, admissions, emergency room, etc.
• Analyzes daily census report as required.
• Answers telephone, screens requests, and answer requests for medical information within prescribed limitations.
• Checks list of discharged patients and ensures receipt of all records of patients discharged from hospital.
• Furnishes copies of diagnostic reports to appropriate department as requested.
• Delivers inpatient records to the floors and picks up charts of discharged patients from hospital
• Assembles and files medical records in accordance with standard medical procedures.
• Compiles periodic and statistical reports and other data as directed.
• May prepare burial transits and prepare and process birth certificates as required using current word processing program.
• Operates various office machines such as photo copiers, postage meters, adding machines, computer terminals and fax machines, etc.
• May process department mail and dispatch to appropriate area.
• Performs other related duties as assigned.

Qualifications

Education

• High School Diploma or GED equivalent with business courses in filing, office methods, and business English required.

• Related job experience may be substituted for formal academic preparation when formal training is other than required.

Experience

• Three (3) months of on-the-job training required to attain proficiency in assigned duties and responsibilities.

Required Skills, Knowledge & Abilities

• Must type a minimum of thirty-five (35) words per minute accurately.

• Consistent clerical perception required to identify important details in materials and avoid errors in computation and general clerical work.

Physical Requirements

• Must possess the physical ability to endure moderate standing and walking, prolonged sitting, lifting, and carrying.

• Must be able to exert up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.