Office Administrator

📍 Des Moines Branch - Des Moines, IA 50321

Description

Overview/Function: The Office Administrator plays a key role in the success of the branch with a variety of responsibilities to include administrative support and reception. Activities also include route settlement, inventory control and auditing processes. The role is the primary back-up to the Office Manager/Supervisor, helping to ensure branch operations run smoothly.

Major Responsibilities:

• Follow route settlement standard operating procedures (SOP’s), performing cashiering and reconciliation tasks. Troubleshoot handheld settlement reconciliation issues.
• Provide inventory support through cycle count, inventory reconciliation, check-in/out audits, and route settlement.
• Assist with administrative and office support for the facility’s day-to-day operations.
• Administrative responsibilities include routing incoming phone calls and greeting visitors.
• Assist branch sales team with order transactions, daily logs, and unscheduled customer orders (aka “hotshots”), including order entry and invoicing.
• Assist with internal office space (i.e. door keys, moves), ordering supplies, etc.
• Management of document retention and destruction electronically and hard files.
• Other duties as required.

Qualifications

Experience & Qualifications:

• Minimum of high school diploma/GED with 1-2 years of previous administrative/office support experience.
• Excellent customer service communication skills to interact with customers (Internal and External). Maintain professional demeanor and appearance which upholds Atlantic Bottling’s brand image.
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint).
• Positive, take-charge personality with excellent time management, strong organizational and communication skills.
• Ability to maintain professional decorum and a high level of confidentiality.
• Strong team-player with the ability to effectively work in a fast-paced, team-oriented environment.
• Flexible with the ability to adapt to varying situations.

Note: No posting can contain a fully comprehensive listing of activities, duties or responsibilities that are required in this role. Atlantic Coca-Cola Bottling Company offers a dynamic, ever-changing environment requiring flexibility and a willing, team-based attitude. Some duties, responsibilities and activities may change at any time, with or without notice.

To ensure the safety of our employees, our customers, and our products, Atlantic Coca-Cola Bottling Company offers a drug-free workplace. Employees are subject to pre-employment/post-offer drug and random drug testing.

Additional:

• While performing the duties of this job, the employee is regularly required to talk and hear. This is largely a sedentary role. However there will be many situations in which the individual will be needed to work in the warehouse and around delivery vehicles and required to lift and/or move items up to 65 lbs. (Moving equipment and tools will be provided to reduce strains and injury.)
• Standing, walking, twisting, grasping, reaching, pushing, pulling, bending, kneeling, sitting, stooping, crouching, crawling, and climbing will be required. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• This requires the ability to lift files, open filing cabinets, and bend as needed. The ability to climb stairs is also needed.
• Occasional minimal travel may be needed to our multiple locations.
• To accomplish their tasks, the position will work in a warehouse environment in which the temperate is unregulated and dependent upon outdoor temperatures.
• Work hours: Monday – Friday 9am – 6pm but are subject to change as needed. Some occasional weekend or off-shift work may be needed.

EOE