Office Assistant

Description

POSITION OVERVIEW

SRS Real Estate Partners is seeking a highly organized, personable, and proactive Office Assistant to support the daily operations of our Tampa office while creating a welcoming and professional environment for brokers, employees, clients, and visitors. This role will serve as the Florida administrative resource. This multifaceted role combines office administration, hospitality, event coordination, and broker support. The ideal candidate is a dependable, service-oriented team player who takes ownership of responsibilities, anticipates needs, and thrives in a fast-paced, collaborative environment. Success in this position requires excellent communication skills, attention to detail, a positive attitude, and the ability to manage multiple priorities while delivering exceptional service.

ABOUT SRS

SRS Real Estate Partners is a leading commercial real estate firm providing comprehensive real estate solutions to retailers, landlords, developers, and investors. Headquartered in Dallas, with more than 25 offices across the United States, SRS has established itself as one of the industry's most influential and respected commercial real estate firms.

Our commitment to excellence is reinforced by our Guarantee of Value, and our success is measured by the achievement of our clients' objectives, satisfaction, and trust.

KEY RESPONSIBILITIES

Office Administration & Hospitality

• Serve as the first point of contact for the Tampa office, warmly welcoming clients, visitors, and guests.
• Provide day-to-day administrative support to brokers and office team members, ensuring timely and efficient service.
• Maintain a clean, organized, fully stocked, and welcoming office environment, including reception areas, conference rooms, kitchens, and common spaces.
• Manage office supplies, kitchen essentials, snacks, and other operational needs.
• Coordinate incoming and outgoing mail, packages, deliveries, and shipments.
• Assist with general administrative tasks, including scanning, filing, document organization, expense records, and correspondence.
• Coordinate conference room scheduling, meeting preparation, Zoom meetings, and virtual conferencing needs.
• Serve as the on-site liaison for Operations, IT, vendors, and other internal support teams.
• Assist with employee onboarding and offboarding logistics, including equipment coordination and office preparation.

Event Planning & Coordination

• Plan and coordinate internal office events, employee celebrations, client gatherings, and special occasions.
• Manage event logistics, including reservations, catering, vendor communication, scheduling, setup, and execution.
• Coordinate employee birthdays, office celebrations, holiday activities, and team-building events.
• Organize client appreciation initiatives, holiday gifts, closing gifts, and other recognition efforts.
• Assist with seasonal office decorations and initiatives that contribute to a positive workplace culture.
• Maintain an organized calendar of upcoming office events and activities.

Broker & Team Support

• Provide administrative and logistical support to brokers and team members as needed.
• Coordinate travel arrangements, hotel accommodations, conference registrations, and related logistics.
• Assist with meeting preparation, client hospitality, catering orders, and presentation needs.
• Communicate proactively with brokers and internal teams to ensure requests are completed accurately and efficiently.
• Assist with special projects and additional responsibilities as business needs evolve.

Requirements

Qualifications

• 2+ years of administrative, office support, or event planning experience
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and as part of a team
• Professional demeanor with strong customer service skills

Preferred Skills

• Experience in commercial real estate or a professional services environment
• Strong attention to detail and problem-solving mindset
• Ability to manage multiple projects and deadlines simultaneously
• Creative thinking for event planning and execution

WHAT WE BELIEVE

At SRS, we succeed when our clients succeed. Our culture is built on shared values that guide how we work, collaborate, and serve our clients.

• Integrity: We will not compromise our individual or corporate integrity for any reason.
• Respect: We celebrate the intrinsic value of each person and embrace diverse perspectives.
• Teamwork: Collective efforts provide extraordinary results.
• Balance: A consistently productive team balances family, faith, community, and self.
• Leadership: Continued success relies on our ability to attract and motivate leaders of character.

***We do not use 3rd party recruiting agencies***